DEADLINE: 3RD APRIL, 2024
NATIONAL INSTITUTE FOR LEGISLATIVE AND DEMOCRATIC STUDIES (NILDS)
INVITATION TO TENDER/EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION

1. INTRODUCTION
The National Institute for Legislative and Democratic studies established by the act of parliament in 2011, is an organ of the National Assembly with the core mandate to promote and reinforce the constitutionally assigned roles and functions of parliamentary institutions through research, networking and improving the capacity of the legislative and their Aides via comprehensive training, bill drafting and analysis as well as other support services. The institute hereby invites experienced and competent contractors to submit bids for the following goods and services.

2. SCOPE

E1Supply of operational vehicles
E2Supply of furniture and fittings
E3Supply of office equipment
E4Supply of ICT equipment & consumables
E5Education materials/Equipment
E6Program materials
E7Printing and supply of books
E8Consultancy services
E9Rehabilitation and works

3. ELIGIBILITY CRITERIA
All interested companies seeking to be considered must satisfy the following eligibility and pre-qualification criteria.
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 02 and CAC07;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024;
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024;
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Immediate past three years audit accounts of the company ( 2021, 2022, 2023);
h) Evidence of financial capacity backed by submission of reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
i) Sworn affidavit disclosing whether or not any officer of the relevant committees of the National Institute for Legislative and Democratic Studies (NILDS) or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
j) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
k) Company profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications;
l) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm/company.

4. COLLECTION OF BID DOCUMENTS
All prospective bidders are to collect bid documents within the duration of the advertisement at: Head of Procurement National Institute for Legislative and Democratic Studies Plot 307, Cadastral zone, COO, Piwoyi District, Umaru Musa Yar’adua Expressway, Abuja.

5. FURTHER ENQUIRES
Interested companies/consultants may obtain further clarification/information from the office of the Head of Procurement National Institute for Legislative and Democratic Studies Plot 307, Cadastral zone, COO, Piwoyi District, Umaru Musa Yar’adua Expressway, Abuja.

6. SUBMISSION OF DOCUMENTS
All applications must be in English Language and should be submitted as follows:

  • Two (2) copies marked Technical bid and financial bid written on the top left hand corner of the envelope addressed to the Director General, National Institute for Legislative and Democratic Studies (NLDS) Plot 307, Cadastral zone, COO, Piwoyi District, Umaru Musa Yar’adua Expressway, Abuja.
  • All bids are to be submitted to the Head of Procurement National Institute for Legislative and Democratic Studies Plot 307, Cadastral zone, COO, Piwoyi District, Umaru Musa Yar’adua Expressway, Abuja not later than 12:00 noon on or before 3rd April, 2024
  • All bids received shall be opened in the presence of bidders and observers on the 3rd April, 2024 by 12:00 noon at conference room 3rd floor at NILDS permanent site.

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidders.
b. Bids submitted after the deadline for submission would be returned unopened;
c. All expenses incurred by the bidders in the process of responding to this advert shall not be the Institute’s liability;
d. Only pre-qualified bidders will be contacted for the second stage of the process.
e. The NILDS is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
MANAGEMENT

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