Projects Development Institute Proda, Enugu- Invitation For Tenders And Expression Of Interest For Projects Execution (100 Lots)

DEADLINE: 4TH & 17TH APRIL, 2024
PROJECTS DEVELOPMENT INSTITUTE PRODA, ENUGU
(FEDERAL MINISTRY OF SCIENCE AND TECHNOLOGY)
PRODA HEADQUARTER
PRODA ROAD, PMB. 01609, EMENE INDUSTRIAL LAYOUT, OFF ENUGU/ABAKALIKI EXPRESSWAY, EMENE, ENUGU STATE
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

1. INTRODUCTION
The Projects Development Institute Enugu, a Parasternal under the Federal Ministry of Science and Technology is desirous of carrying out its capital projects under the 2024 budget. In compliance with the Public Procurement Act 2007, the institute wishes to invites interested, qualified, reputable, and eligible contractors, vendors, suppliers, service providers and consultants, with relevant experiences
to bid for the procurement and execution of the under listed projects under categories A , B and C:

2. SCOPE OF WORKS/GOODS/SERVICES

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name is also acceptable in case of services;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners in case of Business name) for the last three (3) years valid till 31st December 2024
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit disclosing whether or not any officer of the relevant committees of the Projects Development Institute Enugu or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h) Company’s Audited Accounts for the last three years (2021, 2022, 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON, ACEN, NEMSA etc;
k) Evidence of firm’s registration with relevant regulatory professional body(ies) such as CMD, COREN, QSRBN, ARCON, CORBON, SURCON, ESVARBON NSCDC,NEMA etc;
l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
m) Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
n) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles.
o) For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS AND WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) documents from the Procurement Unit Room No.101 PRODA Headquarters, Emene Industrial Layout, Enugu state, on evidence of payment of non-refundable tender fee of N10,000.00 per lot, paid into the projects development institute’s remita account in any reputable commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS AND WORKS)
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Director-General, Projects Development Institute
(PRODA) Emene Industrial layout, Enugu.

The lot number and the title of the project should be written at the top – left corner of the envelope and should bear the name, phone number, and address of the tenderer on the reverse side of the envelope. The completed and sealed tender document should be deposited in the box at the procurement unit Rooms 101B, No 3 Independence layout (PRODA) Enugu, Enugu state on or before 12:00
noon on Wednesday 17th April, 2024.

6. SUBMISSION OF EOI
Interested firms in services are to submit the Expression of Interest (EOI) for each of the lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Thursday, 4th April, 2024.

7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Thursday, 4th April, 2024 and 12:00 noon on Wednesday 17th April, 2024 at the PRODA Auditorium, No 3, Independence Layout PRODA Enugu in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid submission register in the office of the procurement unit, room 101B as the projects Development Institute (PRODA) will not be held liable for misplaced or
wrongly submitted bids. For further enquiries contact procurement unit on info@proda.gov.ng

8. GENERAL INFORMATION
i. PRODA is under no obligation whatsoever to select contractor from submission received if no meets the requirements for the projects;
ii. Any submission of bidding document other than one given shall be disqualified
iii. Late submission shall be returned un-opened
iv. This advertisement shall not be construed as a commitment on the part of PRODA nor shall it entitle responding companies to seek any indemnity from PRODA by virtue of such companies having responded to the advertisement
v. No company is allowed to bid for more than 2 LOTS, any company who exceeds 2 lots will be disqualified automatically;
vi. Presence of bidders/representatives and members of the public shall be required during the bid opening ceremony. The bids opening will be covered by video recording with the physical presence of two (2) representatives of private sector professional bodies and civil society organization in the areas of Anti-Corruption/Transparency;
vii. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
viii. Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals
ix. Duplicate bids of a LOT by a company shall be rejected except a written notification is made before the Bid opening date and
addressed to Director of finance through Head Procurement Unit with the above address, in the case of notification, the second bid shall be clearly labeled as “Corrected Bid”
x. Failure to comply with the above stated instructions will automatically disqualify the tenderer;

SIGNED:
DIRECTOR GENERAL/CEO
PRODA, ENUGU