DEADLINE: 27TH MAY, 2024
FEDERAL POLYTECHNIC UKANA, AKWA IBOM STATE
EXPRESSION OF INTEREST AND INVITATION FOR PREQUALIFICATION FOR THE IMPLEMENTATION OF THE FEDERAL POLYTECHNIC UKANA YEAR 2024 ZONAL INTERVENTION PROJECTS
1. INTRODUCTION
The Federal Polytechnic Ukana, in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 207 intends to implement the Polytechnic year 2024 capital and zonal intervention projects. The Polytechnic hereby invites interested, competent and reputable contractors and consultants with relevant experience and good record of accomplishment for the procurement of the under-listed.
2. SCOPE OF SERVICE/GOODS/WORKS
CATEGORY A: CONSULTANCY SERVICE
LOT NO PROJECT DESCRIPTION Zip C1 Training youths of FCT senatorial zone on various skill acquisition and entrepreneurial Zip C2 Consultancy services for the implementation of the constituency and zonal intervention projects Zip C3 Medical and surgical outreach in Itu/Biono Ibom LGAs of Itu/Biono Federal Constituency of Akwa Ibom State CATEGORY B: GOODS Zip G1 Supply of school bags to pupils in selected schools in Abak/Etim/Ekpo/Ika Federal Constituency of Akwa Ibom State CATEGORY C: WORKS Zip W1 Construction of Islamic/Arabic School for female Gundu/Tse Kura LGA, Kano central, Kano State Zip W2 Construction of classrooms in Rimin Auzunwagwale LGA, Kano central, Kano State Zip W3 Construction of classrooms in IBN ABAS Islamiyya Primary school, Gama Nasarawa LGA, Kano central, Kano State Zip W4 Construction of classrooms in Liman Malam Idi Junior Girls Secondary School Wailari Kumbotso, Kano central, Kano State
3. ELIGIBILITY REQUIREMENTS
Interested applicants should submit the following documents;
a) Evidence of Certificate of incorporation with Corporate Affairs Commission (CAC) including forms CA22 and CAC7. Business name with form BN1s is also acceptable for consultancy services;
b) Evidence of Tax Clearance Certificate(or personal Income Tax Clearance Certificates for all partners) for the last three (3) years expiring 31st December 31st, 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024(this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Ukana or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
- That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
h) company’s audited account for the last three years ( 2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project.
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of plants/equipment with proof of ownership/lease agreement;
m) Consultancy services: evidence of firm’s current registration with the relevant regulatory professional body(ies) such as CMD, COREN, QSRBN, MDCN etc;
n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF EOI AND PREQUALIFICATION DOCUMENTS
Prospective bidders are to submit EOI/Prequalification documents for each lot desired two (2) hard copies each of the “EOI” and “Technical bids” packaged in sealed envelope and clearly marked as “EOI” or “Invitation for prequalification” and addressed to the Rector, The Federal Polytechnic, Ukana and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box in the office of the RECTOR not later than 12:00pm on Monday, 27th May, 2024.
5. OPENING OF EOI AND PREQUALIFICATION DOCUMENTS
Only EOI/Prequalification documents will be opened immediately after the deadline for submission at 12:00pm on Monday, 27th May, 2024 in the conference hall of the Federal Polytechnic. Please, ensure that you sign the EOI/Bid Submission register in the office of the Rector alongside with mandate letter sign by any of the board member(s) of the company, as the institute will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorized by bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned;
c. Bidders shall not bid for more than one (1) bid for works category and two (2) bids for Goods/services, categories, violators shall be disqualified;
d. All cost will be borne by the bidders
e. Arrangement of the EOI/technical document in hard copies should follow the order in the list above and appropriately paged. The technical documents should have a table of content indicating pages, which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder.
f. The EOIs/Technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
i. EOI: Only Shortlisted consultant will be invited at a later date for collection of Request for Proposals;
g. Prequalification: Only pre-qualified bidders at technical evaluation will be invited at later date for collection of tender documents;
h. Federal Polytechnic Ukana, Akwa Ibom State is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
SIGNED
Ag. RECTOR
FEDERAL POLYTECHNIC UKANA
