John Hopkins Centre For Communication Centre Programs- Request For Proposals For Procurement Of Commodities For The Challenge Initiative Nigeria (11 Lots)

DEADLINE: 22ND MAY, 2024
JOHN HOPKINS CENTRE FOR COMMUNICATION CENTRE PROGRAMS
REQUEST FOR PROPOSALS FOR PROCUREMENT OF COMMODITIES FOR THE CHALLENGE INITIATIVE NIGERIA

The Johns Hopkins University Centre for Communication Programs (JHUCCP), Baltimore, USA, the implementer of The Challenge Initiative NextGen Project (TCI) Nigeria Hub under the auspices of the Johns Hopkins Public Health in Nigeria Initiative (JHPHINI) based in Abuja has received funding to implement Family Planning/Reproductive Health interventions in Nigeria from 2021 to 2025. This project works with the Federal and State Ministries of Health in 22 states and spans each of the major geographical zones in the country.

The Challenge Initiative supports the Government of Nigeria in strengthening its family planning (FP) program. This includes ensuring consistent availability of a wide range of FP commodities (method mix) to meet the population’s diverse needs.

Purpose & Specifications
This Request for Proposals (RFP) aims to secure a qualified supplier to procure and deliver a comprehensive range of high-quality family planning (FP) commodities to Lagos State, Nigeria. This initiative will support the Project’s efforts to strengthen the Lagos State family planning program by ensuring access to a diverse method mix of commodities for the population as a stop-gap measure.

The awarded supplier must provide a complete selection of FP commodities as outlined in the attached Annex A. This list aligns with the Lagos State FP guidelines to guarantee a method mix catering to various needs and preferences.

All supplied FP commodities must be:

• Registered with Nigeria’s regulatory body (NAFDAC)
• Of the highest quality and meets international manufacturing standards
• Within valid expiry dates and accompanied by proper batch number documentation.

The supplier:

• Must ensure timely and efficient delivery of the commodities to Lagos State according to a pre-agreed schedule.
• Provide a detailed logistics plan outlining the transportation process, which must be included in the proposal.
• Demonstrate the capacity to maintain proper storage facilities that comply with all relevant Nigerian regulations for FP commodities.
• Is responsible for providing clear and comprehensive documentation for all deliveries, including:

i. An itemized list of delivered commodities.
ii. Corresponding expiry dates and batch numbers
iii. Delivery receipts

• The ability to provide post-procurement FP training support to the State is a plus.

A complete proposal must;

• Detail quality assurance procedures for handling commodities to ensure their efficacy and prevent damage.
• Demonstrate experience providing similar procurement and delivery of commodities for organizations in Nigeria: three references, including the company name, address, contact, email, and phone number.

Eligibility of Bidders
All bidders must show their eligibility to participate in this procurement by providing copies of the following documents.
Legal Certificate of Incorporation in Nigeria, Tax Identification Certification, Company Profile with verifiable business address, valid email with telephone numbers, and point of contact for the organization.

Criteria for Selection
1. Capability: evaluation of the vendor’s technical proposal showing the vendor’s ability to supply and deliver the commodities.
2. Demonstrated experience providing similar services to reputable organizations in Nigeria. Consideration will be given to experience with international organizations in the development sector.
3. Evaluation of financial proposal

Cost Evaluation Criteria
The cost will be evaluated for realism, reasonableness, allowability, allocability and cost effectiveness. Bids that have reasonable expenses will be more favorably considered. The completeness of the bids will also be considered.

Submission Process

• Issuance date: May 16, 2024
• Closing date and Time for bids submission: Wednesday, May 22, 2024 4:00pm West African Central Time.

The proposal should be addressed to:
Project Director, TCI Nigeria
RE: Procurement of Commodities for TCI Nigeria
Abuja, Nigeria.
Contact: Send proposals to: ngtci-procurement@jh.edu

Required Application Format: To facilitate the competitive review of the proposals, all documents should be sent as a single PDF file. Submissions must not exceed 20 pages long and should capture all requirements. Any bids received without following the submission instructions will be disqualified. Only shortlisted vendors will be contacted for further discussions.

Payment Terms
Please state your payment terms while quoting. However, TCI’s preferred term is full payment after receipt of goods/services, when all invoices have been received and goods/services are satisfactorily certified.
TCI is VAT-exempt, so please do not include VAT when quoting. Also, note that TCI will deduct withholding tax at the applicable rate to be remitted to FIRS

Note:
TCI reserves the right to consider any quotations received before the end of the deadline. Any deviation from the specifications contained in the RFQ will lead to the vendor’s DISQUALIFICATION.
An award will be given to the responsible applicant(s) whose application(s) bes meets the requirements of this RFP and the selection criteria contained herein Issuance of this RFP does not constitute an award commitment by JHUCCH or its funding agency. Only shortlisted candidates will be contacted for further discussions.
Applications are submitted at the applicant’s risk, and all preparation and submission costs are at the applicant’s expense. Applicants must provide all required information in their application or may be deemed non-responsive.
JHU reserves the right (but is not under obligation) to enter discussions with one or more applicants to obtain clarifications, additional details, or refinements in the application. Oral discussions may be conducted.
JHU reserves the right to fund any or none of the applications submitted and to award either the entire scope of work to one applicant or partial scope of work to more than one applicant by, for example, focal state or other relevant criteria.

LAGOS STATE FP COMMODITY REQUIREMENT JUNE-DEC 2024