DEADLINE: 1ST JULY, 2024
FEDERAL POLYTECHNIC IDAH, KOGI STATE
INVITATION FOR PREQUALIFICATION FOR CONSTRUCTION OF MULTI-PURPOSE CENTRE AT FEDERAL POLYTECHNIC, IDAH
1. INTRODUCTION
In compliance with the requirement of the Public Procurement Act, 2007, the Federal Polytechnic Idah, Kogi State, wishes to invite reputable and seasoned firms with proven track record and expertise for prequalification.
2. SCOPE OF WORKS
PROJECT: CONSTRUCTION OF MULTI-PURPOSE CENTRE
3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024 with minimum average annual turnover is N200M and above;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Idah, Kogi State or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
- That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
h) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications with the following specific submission. Bidders must provide evidence of COREN registration certificate in addition to evidence of registration certificate of either CORBON or ARCON; and submit a list of technical staff including at least three key registered professionals – an Architect, a civil/Structural Engineer and Quantity Surveyor – including their CVs with copies of their academic/professional certificates and 2024 Annual practice licenses should be endorsed by the individual professional and affixed with the professional stamp or seal;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) List of plants/equipment with proof of ownership/lease agreement;
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF PREQUALIFICATION DOCUMENTS
Prospective bidders are to submit two (2) hard copies and one (1) soft copy of the technical bids packaged in sealed envelope and clearly marked as “Technical Bid” and addressed to:
The Rector,
Federal Polytechnic, Idah,
Kogi State
and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box in the Directorate of Procurement Office, Federal Polytechnic Idah not later than 12:00 noon on Monday 1st July, 2024.
5. OPENING OF PRE-QUALIFICATION DOCUMENTS
i. The prequalification document shall be opened immediately after the deadline for submission at 12:00 noon Monday, 1st July, 2024, at the Federal Polytechnic, Idah Multi-purpose Hall in the presence of the bidders or their representatives.
ii. All late submission shall be rejected, disqualified and returned unopened to the bidder.
6. GENERAL INFORMATION
a) All document/information must be in English Language, paginated and submitted in sequence/order as listed in the Eligibility criteria in 3.0 above.
b) Non-compliance with any of the Eligibility criteria listed in 3.0 will lead to the automatic disqualification of the bid and adjudged non-responsive
c) A company can only submit prequalification document for only one LOT.
d) The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional Bodies and will be covered by video recording, invitation link will be send to bidder who chooses to join the bid opening online.
e) Only pre-qualified bidders at technical evaluation will be invited at later date for collection of tender documents;
f) The Federal Polytechnic, Idah, Kogi state is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
g) For further enquiries, please contact the Directorate of Procurement between 10:00am to 3:00pm (Mondays to Fridays) at the following address.
Directorate of Procurement
Offapit Building
The Federal Polytechnic, Idah
Signed: RECTOR
