DEADLINE: 19TH AUGUST, 2024
AKWA IBOM STATE POLYTECHNIC, IKOT OSURURA
INVITATION FOR TENDER FOR THE IMPLEMENTATION OF 2023/2024 TERTIARY EDUCATIONAL TRUST FUND ON LIBRARY DEVELOPMENT INTERVENTION
1. INTRODUCTION
The Polytechnic in keeping with its mandate and in compliance with the provision of Public Procurement Act 2007, intends to implement the Polytechnic Year 2023/2024 TETFUND library development intervention projects. The Polytechnic hereby invites interested, competent and reputable contractors with reputable experience and good record of accomplishment for the execution of the under listed project:
2. SCOPE OF WORK
LOT NO. PROJECT DESCRIPTION 1 SUPPLY OF ASSORTED LIBRARY BOOKS AND EQUIPMENT
3. ELIGIBILITY REQUIREMENTS
Interested Bidders must meet the following requirements:
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate ) for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of Akwa Ibom State Polytechnic, Ikot Osurura or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023;
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Evidence of member of booksellers or publishers association of Nigeria;
m. Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director Physical Planning Unit of the Polytechnic, on obtaining N10,000.00 bank draft in favor of the Akwa Ibom State Polytechnic in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF DOCUMENTS
Prospective bidders are to submit bids for each of the lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The DIRECTOR OF PROCUREMENT AKWA IBOM STATE POLYTECHNIC and clearly marked with the name of the project and the lot number. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and dropped in designated Tender box at the office of the Director of Procurement not later than 12:00noon Monday 19th August 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon Monday 19th August 2024 at the Akwa Ibom State Polytechnic Ikot Osurura, in the presence of bidders or their representative, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Unit, as the Akwa Ibom State Polytechnic Ikot Osurura will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. All Bidders must have their CAC Annual returns up to date with their status showing active on CAC portal. Inactive CAC status will result in disqualification of the bidder:
e. Arrangement of Technical Document in hard copies should follow the order in the list above and appropriately paged. The technical document should have a table content indicating the pages, which these items are to be found. Failure to comply with this directive will be resulting disqualification of the bidder.
f. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g. The Akwa Ibom State Polytechnic, Ikot Osurura Akwa Ibom State is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
REGISTRAR
