Federal Ministry Of Education- Invitation To Tender/Pre-qualification/ Expression Of Interest (EOI) For Goods, Works And Services For Execution Of 2024 Appropriation (28 Lots)

DEADLINE: 23RD JULY & 20TH AUGUST, 2024
FEDERAL MINISTRY OF EDUCATION
FEDERAL SECRETARIAT COMPLEX, PHASE III, AHMADU BELLO WAY, ABUJA
INVITATION TO TENDER/PREQUALIFICATION/ EXPRESSION OF INTEREST (EOI) FOR GOODS, WORKS AND SERVICES FOR EXECUTION OF 2024 APPROPRIATION

1. INTRODUCTION
The Federal Government of Nigeria has appropriated funds to the Federal Ministry of Education, Headquarters in the 2024 Fiscal year for the Procurement of Goods, Works, and Services (Consultancy and Non- Consultancy) for the execution of policies, programme and projects toward achieving the mandate of the Ministry, in compliance with the provisions of the Public Procurement Act 2007 and other extant guidelines for the award of contracts in the Federal Public Service, the Ministry wishes to invite experienced and competent Contractors/Suppliers/Service Provider/Consultants to submit Bids/Expression of Interest documents for the following Projects.

2. SCOPE OF WORKS/GOODS/SERVICES

3. ELIGIBILITY REQUIREMENT
Prospective bidders must possess the under-listed requirements to be eligible in this procurement process:
a. Evidence of certificate of incorporation issued by the corporate affairs commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7. Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2024; with minimum average annual turnover of N500million for Lot W6, W8, W10, W11 and N150million for other Works & N50million for Goods:
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit

• Disclosing whether or not any officer of the relevant committees of the Federal Ministry of Education or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.

h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
k. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
l. Works: List of plants/equipment with proof of ownership of lease agreement;
m. Consultancy Service: Evidence of Firm’s current registration/accreditation with the Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
n. For supply of Medical and Laboratory Equipment: letter of authorization from the original Equipment Manufacturers listed in the approved policy for procurement of health and medical equipment for tertiary hospitals in Nigeria;
o. For Supply Of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs); For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF Compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS) excluding for Lots W6, W8, W10, W11
Interested bidders are to collect the Standard Bidding Document (SBD) from the office of the Assistant Director (Procurement) Room 3.17 podium L, 3rd Floor evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into Federal Ministry of Education, Headquarters Remita account in any Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS) excluding for Lots W6, W8, W10, W11
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Director Procurement, Federal Ministry of Education Hqtrs., Federal Secretariat, Phase 111, Abuja and clearly marked with the Lot bidded for. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and dropped in designated Tender box in the office of the Chief Medical Director not later than 12:00noon Tuesday 20th August 2024.

6. SUBMISSION OF EOI AND PRE-QUALIFICATION DOCUMENTS
Interested firms are to submit EOIs and pre-qualification documents for each of the Lot desired; two (2) hard copies each of the technical bids packaged in sealed envelope and clearly marked as “EOI” or “Pre-Q”; and addressed to The Director Procurement, Federal Ministry of Education Hqtrs., Federal Secretariat, Phase 111, Abuja and clearly marked with the project name & Lot Numbers. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and dropped in designated Tender box in the office of the Chief Medical Director not later than 12:00noon Tuesday 23rd July 2024 (EXPRESSION OF INTEREST) and 12:00noon Tuesday 30th July 2024 (PREQUALIFICATION)

7. OPENING OF TECHNICAL BIDS (GOODS & WORKS) excluding for Lots W6, W8, W10, W11
The technical bids will be opened immediately after the deadline for submission Tuesday, 20th August, 2024 at the Ministry’s Conference Hall, 2nd Floor in the presence of bidders or their representatives, while the financial bids will be kept un-opened.

8. OPENING OF EOI & TECHNICAL BIDS (GOODS & WORKS) excluding for Lots W6, W8, W10, W11
The EOI and technical bids will be opened immediately after the deadline for submission at 12: 00noon Tuesday 23rd July, 2024 and 12:00noon Tuesday, 30th July, 2024, respectively at the Ministry’s Conference Hall, 2nd Floor. Please, ensure that you sign the Bid/EOI Submission Register in the Assistant Director (Procurement) Room 3.17 podium L, 3rd Floor when submitting bids, as the Federal Ministry of Education will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement Department on 08036964608 and 08036202436

9. GENERAL INFORMATION
a. EOIs must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid more than Two(2) Lots
d. All cost will be borne by the bidders;
e. The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid/ EOI opening online;
f. Goods & Works excluding for Lots W6, W8, W10, W11: only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will return un-opened;
g. Prequalification: only pre-qualified bidders will be contacted at a later date for collection of tender document
h. Consultancy Service: only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request For Proposals
i. The Federal Ministry of Education is not bound to shortlist/pre-qualify any Applicant and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
PERMANENT SECRETARY
FEDERAL MINISTRY OF EDUCATION