DEADLINE: 19TH JULY, 2024
LAGOS STATE MINISTRY OF HEALTH (LSMOH)
GRANT MANAGEMENT UNIT
EXPRESSION OF INTEREST FOR THE CUSTOMIZATION OF OPENMRS SOLUTION FOR ELECTRONIC MEDICAL RECORDS ACROSS 7 (SEVEN) PUBLIC HEALTH FACILITIES IN LAGOS STATE
LSMOH/QCBS/07/24
1.0 BACKGROUND
The Lagos State Ministry of Health (LSMOH) is a Principal Recipient (PR) of the Global Fund Resilient and Sustainable Systems for Health (RSSH) Grant. As the Principal Recipient, the Ministry of Health is legally responsible for the management of the grant, whilst ensuring the achievement of the programmatic results and accountability of the grant’s resources.
Subsequently, the Ministry of Health established the Grant Management Unit (GMU) to work with other implementing units within the Ministry and implementing partners in executing and implementing various programs in compliance with the grant agreement signed between The Global Fund and LSMOH.
2.0 SCOPE OF WORK
The chosen organization is expected to undertake the following tasks to implement this project at 7 secondary health facilities.
- To customize and deploy the solution based on an OpenMRS platform in 7 public secondary hospitals in the State.
- To customize and deploy the solution based on an OpenMRS platform in 7 public hospitals in the State.
- Customize, configure, and deploy the solution especially based on each facility’s needs /use case.
- Deploy the EMR in a hybrid environment (On-prem using desktop and Cloud) with the on-prem desktop deployed at each facility with real-time synchronization with the centralized cloud servers hosted in Nigeria access through a Uniform Resources Locator (URL)
- Integrate the OpenMRS:
- At the hospital level, with all existing systems or solutions (like existing bespoke EMR) without losing any data and reporting standards.
- At the ministry level, with LSMOH Information Platform (SHIP) for data exchange.
- National Data Repository
- All digital or electronic health machines such as digital X-rays, digital ultrasound, digital CT scans, MRI, etc. with integration capabilities.
- Migrate patient records from the existing database (paper-based and Excel-based) to the new EMR system.
- Implement electronic patient registration and payment cards (e-cards) to replace paper cards currently available at the facilities.
- Evidence of NDPR/NDPA compliance.
- Telemedicine App to enable video or phone consultation between a patient and the health care practitioner in the facilities.
- Develop a Smart and highly interactive Dashboard to provide an overview and categorize all activities, tasks, alerts, and/or actions performed on the solution. The dashboard should also include a summary of the key indicators.
- Design, configure, deploy, and maintain network infrastructures at the 7 facilities for the EMR.
- Install an Electrical Earthing System on the network racks/infrastructures.
3.0 GENERAL QUALIFICATION REQUIREMENTS FROM INTERESTED PARTIES
- Cover note expressing interest for the customization of OpenMRS Solution for Electronic Medical Records across 7 (Seven) Public Health Facilities)
- Evidence of Registration with Corporate Affairs Commission (CAC) with inclusion of Certificate of Incorporation and Articles of Association.
- Company profile and organizational structure with full name of organization and contact person, postal address, telephone/fax numbers, and e-mail addresses.
- Evidence of company tax clearance for the last 3 years (2021-2023)
- Audited financial statements of the company for the years 2021-2023.
- Bank reference letter
- An affidavit that all documents submitted is genuine and verifiable.
4.0 SPECIFIC TECHNICAL EVALUATION REQUIREMENTS
- Interested parties must possess all the required expertise and skills (HR) with respect to Health Information Communication and Technology
- Ability to produce recent trends and technological advancement in the development of converged broadband next generation networks.
- At least Five (5) verifiable evidence of similar jobs successfully executed in the past five (5) years including copies of job orders/contracts and job completion with government, private or non-governmental organizations.
- Demonstrate evidence of at least 5 years experience in developing EMR reporting platforms and have evidence of work done in Nigeria.
- Evidence of expertise on use of open MRS
- Evidence of competence on previous health systems strengthening with special emphasis on EMR reporting platform development
- Evidence of EMR design and interoperability
5.0 SUBMISSION OF EOI DOCUMENTS (3.0 AND 4.0)
The respondent shall:
- Enclose the original in one (1) envelope and all the copies of the EOI documents in another envelope, duly marking the envelopes as “ORIGINAL” and marked as “COPY.”
- The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope.
- The inner and outer envelopes shall bear the name and address of the respondent.
The outer envelope shall be clearly marked EOI “Customization of OpenMRS Solution for Electronic Medical Records” clearly indicated on the outer envelope and the name of the organization.
- Soft copies of submitted documents should be provided in a flash drive.
6.0 DELIVERY ADDRESS:
The Coordinator,
Grant Management Unit, LSMOH
GMU Office, Folarin Coker Staff Clinic,
The Secretariat
Alausa, Ikeja
Lagos, Nigeria
6.1 Completed EOI documents should be delivered to the above stated address between the hours of 9:00am to 5:00pm Nigerian time from 8th July 2024 to 19th July 2024.
7.0 ADDITIONAL INFORMATION
- Please note that the submission of these documents in response to this invitation shall not entitle any of the interested parties any claims against LASG/LSMOH/Global Fund.
- This EOI exercise shall not be construed as a commitment on the part of the Ministry of Health to award the contract to anyone or even award any contracts at all.
- All costs incurred by respondents as a result of this invitation and any subsequent requests for information shall be for the respondent’s account only.
- All requests for clarifications should be directed to the GMU Procurement and Supply Chain Lead via email at psmofficer.gmulsmoh@gmail.com on or before 12:00 hours Friday 12th July 2024.
NB: Registration with the Lagos Public Procurement Agency (PPA) in the appropriate category/class is a mandatory requirement.
Signed
COORDINATOR
GF GRANT MANAGEMENT UNIT
LAGOS STATE MINISTRY OF HEALTH
