DEADLINE: 25TH JULY & 8TH AUGUST, 2024
FEDERAL MINISTRY OF INFORMATION AND NATIONAL ORIENTATION
RADIO HOUSE, AREA 10, GARKI, ABUJA
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION
1. INTRODUCTION
The federal government has provided funds in the 2024 appropriation act for implementation of projects and programmes by the Federal Ministry of Information And National Orientation (FMI&NO). In compliance with requirements of the Public Procurement Act 2007, interested competent and reputable companies with relevant experience and good track record of performance and hereby invited to submit Expression of Interest (EOI) or Technical/Financial Bids for the following projects:
2. SCOPE OF SUPPLIES/WORKS
LOT NUMBER PROJECT DESCRIPTION
CATEGORY A: GOODS
NCB/G1: Purchase of Office Furniture and Office Equipment to FMI&NO, Radio House, Abuja
NCB/G2: Production of 2025 Federal Government Wall Calendars
CATEGORY B: WORKS
NCB/W1: Total Ensuiting & Rehabilitation of the National Press Centre with Modern Press conference equipment
NCB/W2: Installation of 2.5kw Digital Transmitter in Ankpa-Nta
NCB/W3: Rehabilitation of Old Bauchi Central Mosque, Emirs Palace, Bauchi LGA, Bauchi State
CATEGORY C: CONSULTANCY SERVICES
NCB/CS1: Digitization of Vote Books, Cash Books, Fixed Assets Registers, Advances Ledgers etc. By Finance And Account Department
NCB/CS2: Digitization of Archival Facilities in Ibadan, Kaduna and Enugu
3. ELIGIBILITY REQUIREMENT
All submissions must be accompanied by the following documents:
a. Evidence of certificate of incorporation issued by the corporate affairs commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7. Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Federal Ministry of Information And National Orientation or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
- That the company does not have existing loan or financial liability with bank, other financial institute or third party that is classified as doubt, non-performance , bad or whose repayment portion has been outstanding for the last four (4) months
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
l. Works: List of plants/equipment with proof of ownership of lease agreement;
m. Consultancy Service: Evidence of Firm’s current registration/accreditation with the Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
n. For Supply Of Equipment: Letter of Authorization from the Original Equipment Manufacturers (OEMs);
o. Electricity jobs: Evidence of current License issued by Nigerian Electricity Management Services Agency (NEMSA);
Note: All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter head paper bearing amongst others the Registration Number (RC as issued by the corporate affairs commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and functional e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested bidders are to collect the Standard Bidding Document (SBD) from the office of the director (Procurement), procurement department, Federal Ministry of Information And National Orientation 9th Floor, Room 5, Wing B, Radio House, Area 10, Garki, Abuja, upon presenting evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into TSA of the Federal Ministry of Information And National Orientation in any Commercial Bank in Nigeria. (The TSA account number is to be obtained from the Ministry Of Finance And Account Department). Collection of SBD is from 9:00am to 3:00pm on working days.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to Permanent Secretary, Federal Ministry of Information And National Orientation, Radio House, Abuja and clearly marked with the Project Title and Lot Number. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and the sealed bigger envelope should be deposited in designated Tender placed in the office of the Director (Procurement), Procurement Department Federal Ministry of Information And National Orientation 9th Floor, Room 5, Wing B, Radio House, Area 10, Garki, Abuja, not later than 12:00noon Thursday 8th August 2024.
6. SUBMISSION OF EOI
Interests firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired in three (3) hard copies each (one original & two copies). The EOI should be addresses as indicated above and submitted not later than 12:00Noon Thursday, 25th July, 2024.
7. OPENING OF EOI & TECHNICAL BIDS
The EOI and technical bids will be opened immediately after the deadline for submission at 12: 00noon Thursday 25th July, 2024 and 12:00noon Thursday, 8th August, 2024, respectively in the Honorable Minister’s conference room, 8th Floor, Wing B, Radio House, Abuja in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register when submitting bids, as the Federal Ministry of Information and National Orientation will not be held liable for misplaced or wrongly submitted bids.
8. GENERAL INFORMATION
a. EOIs must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid more than Two(2) Lots
d. All cost will be borne by the bidders;
e. The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the EOI opening online;
f. Bidder can submit through post (Courier services);
g. Goods & works: only pre-qualified bidder at technical evaluation will be invited at a later date for collection of request for proposals
h. Consultancy Service: only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request For Proposals
i. For further enquiries, please contact Deputy-Director (Proc), Procurement Department, Federal Ministry of Information and National Orientation 9th Floor, Room 5, Wing B, Radio House, Area 10, Garki, Abuja, between 9:00am and 3:00pm on working days
j. The Federal Ministry of Information And National Orientation is not bound to shortlist any Applicant and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Permanent Secretary
Federal Ministry of Information and National Orientation
