Office Of Head Of Civil Service Of The Federation (OHCSF)- Request For Expression Of Interest And Invitation To Tender For Projects Execution (9 Lots)

DEADLINE: 22ND JULY & 5TH AUGUST, 2024
OFFICE OF HEAD OF CIVIL SERVICE OF THE FEDERATION (OHCSF)
FEDERAL SECRETARIAT COMPLEX PHASE I, ABUJA.
REQUEST FOR EXPRESSION OF INTEREST AND INVITATION TO TENDER FOR PROJECTS EXECUTION

1. INTRODUCTION
In our bid to implement the Budget for the Financial Year 2024 and in compliance with the provisions of the Public Procurement Act 20078, The Office of Head of Civil Service of the Federation (OHCSF) hereby invites experienced and competent consultant(s), Contractors and Suppliers to submit Expression of Interest/Bids for the implementation of the following projects:

2. SCOPE OF SERVICES

CATEGORY A: Consultancy Services

CATEGORY B: Goods

CATEGORY C: Works

3. ELIGIBILITY REQUIREMENTS:
a. Evidence of certificate of Incorporation with the Corporate Affairs Commission (CAC) including forms CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name ) for the Last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate for the Last three (3) years (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above.
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:

• Disclosing whether or not any officer of the relevant committees of the Head of Civil Service of the Federation or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter;
• That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings;

h. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of Awards,Valuation Certificates, Job Completion Certificates and photographs of the project evidence of at least (3) similar jobs executed in the last five (5) years including Letters
k. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional Qualification such as COREN, QSRBN,ARCON, CORBON etc.
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Consultancy Service: Evidence of Firms accreditation/registration with Centre for management Development (CMD),ICAN, ANAN, Estate surveyors and Valuers registration Board of Nigeria (ESVARBON), National Institute of Estate Surveyors and Valuers (NIESV), NITDA & CPN;
n. For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
o. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies are to collect the Standard Bidding Documents (SBD) from the Director (Procurement)’s Office, Room 202, 2nd Floor, Block B, Office of the Head of the Civil Service of the Federation, Federal Secretariat Complex Phase II, Abuja, on evidence of payment of a non-refundable tender fee of 10,000.00 ( Ten Thousand naira only) per Lot, paid into Office of Head Of Civil service of The Federation (OHCSF)’ Remita Account in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER (GOODS & WORKS DOCUMENTS)
Prospective bidders are to submit bid for Lot desired, two (2) hard copies each of the Technical and Financial bids, with softcopy of financial bid only in MS Excel format, packaged separately In sealed envelope and clearly marked as “Technical or “Financial Bid” . Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to:
The Permanent Secretary, (Common Services Office)
Office of Head of Civil service of The Federation (OHCSF)
Block a, 1st Floor,
Federal Secretariat Complex Phase II, Abuja

And clearly marked with the Lot bidding for, furthermore, the reverse of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender at the procurement office on 2nd Floor, Block B, Office of the Head of Service Federal Secretariat Phase II not later than 12:00 noon Monday, 5th August 2024.

6. SUBMISSION OF EOI (SERVICES)
Interested Firms in services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, 22nd July, 2024.

7. OPENING OF EOI AND TECHNICAL BIDS
THE EOIs and Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 22nd July, 2024, and 12:00 noon Monday, 5th August, 2024, respectively, at the Atiku Abubakar Hall: Office of Head of Civil service of the Federation (OHCSF)’ 1st Floor, Block A, Federal Secretariat Complex, Abuja, while the financial bids will kept be unopened. Please, ensure that you sign the Bid Submission Register as The Office of Head of Civil service of the Federation (OHCSF) will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director Procurement on email: procurement@ohesf.gov.ng

8. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an authorized BY the bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than Two (2) Lots;
d. All costs will be borne by the bidders
e. The EOIs /Technical Bids will be opened in the presence of Bidders or their representative’s, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by Video recording; invitation Link will be sent to bidder who chooses to join the bid/EOI opening online;
f. Bid documents can also be collected in soft copies and Bidders can submit through Post( Courier Services);
g. Goods and Works: Only pre- qualified bidders at technical evaluation will be invited at a later date for financial bids opening while the financial bids of unsuccessful bidders will be returned unopened.
h. Consultancy services: Only Shortlisted Applicants at EOIs evaluation will be invited at a later date for collection of Request for proposal;
i. The Office of Head of Civil service of the Federation is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
Permanent secretary (CSO)
Office of Head of Civil service of the Federation (OHCSF)