DEADLINE: 5H AUGUST, 2024
FEDERAL POLYTECHNIC NGODO-ISUOCHI, ABIA STATE
TETFUND INTERVENTION 2023 FOR ICT SUPPORT AT FEDERAL POLYTECHNIC NGODO-ISUOCHI, ABIA STATE
INVITATION FOR PREQUALIFICATION AND REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION
1. INTRODUCTION
In compliance with the Public Procurement Act 2007, the Federal Polytechnic Ngodo-Isuochi, Abia State intends to undertake the procurement of the under-listed projects for the TETFUND intervention, 2023 for ICT support at Federal Polytechnic Ngodo-Isuochi, Abia State. Consequently, the Federal Polytechnic Ngodo-Isuochi, Abia State. Wishes to invite competent and reputable contractors/suppliers to submit pre-qualification documents/EOI for the following projects.
2. LIST OF PROJECTS
- LOT 1: HARDWARE PROCUREMENT: Computers, printer and projector
- LOT 2: CUSTOM SOFTWARE: Digital school management solution
- LOT 3: LICENSES AND RENEWAL: Website site and enterprise licenses
- LOT 4: CONVERGED SERVICES: Capacity building training
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7. Business name with form BN1 is also acceptable for consultancy services;
b. Evidence of Company’s Income Tax Clearance Certificate ) for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. ICT JOBS: evidence of firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA)
h. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of Federal Polytechnic Ngodo-Isuochi, Abia State or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
i. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023;
j. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications
l. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. Letter of Authorization from the Original Equipment Manufacturers (OEMs);
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF EOI & PREQUALIFICATION DOCUMENTS
Applicant are to submit EOI and prequalification document for each of the lot desired, two (2) hard copies each of the technical bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” and addressed to the rector, Federal Polytechnic Ngodo-Isuochi, Abia State clearly marked with the name of the project and the lot number. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and dropped in designated Tender box at the Registrar, Federal Polytechnic Ngodo-Isuochi, Abia State not later than 12:00noon Monday 5th August 2024.
5. OPENING OF EOI & PREQUALIFICATION DOCUMENTS
The EOIs and the technical bids will be opened immediately after the deadline for submission at 12:00noon Monday 5th August, 2024 at the Federal Polytechnic Ngodo-Isuochi, Abia State in the presence of bidder or their representative. Please ensure that you sign the Bid Submission Register in the registrar, Federal Polytechnic Ngodo-Isuochi, Abia State, as the Federal Polytechnic Ngodo-Isuochi, Abia State will not be held liable for misplaced or wrongly submitted bids
6. GENERAL INFORMATION
a. EOI and prequalification must be in English language and signed by an official authorized by the bidder;
b. EOI and prequalification submitted after the deadline for submission would be returned un-opened
c. Applicants should not bid for more than two (2) lots;
d. All cost will be borne by the bidders;
e. The EOI and prequalification will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online
f. Only pre-qualified bidders will be invited at a later date for tender documents;
g. Consultancy service: only short-listed firms will be invited at the later date for collection of request for proposals;
h. Original of all documents above may be requested for sighting as at when needed;
i. Submission should be very clear on the area of specification and LOT(s) of interest
j. Federal Polytechnic Ngodo-Isuochi, Abia State is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
SIGNED:
THE RECTOR
