DEADLINE: 3RD SEPTEMBER, 2024
NIGERIAN CORRECTIONAL SERVICE (NCS)
NATIONAL HEADQUARTERS, BILL CLINTON DRIVE, AIRPORT ROAD, ABUJA
INVITATION TO TENDER FOR THE SUPPLY OF FOODSTUFF AND COOKING GAS TO CUSTODIAL CENTERS NATIONWIDE, FOR THE PERIOD 1ST JANUARY TO 31ST DECEMBER 2025
1. INTRODUCTION
In compliance with the provisions of Public Procurement Acts 2007 regarding the procurement of goods, works and services, the Nigerian Correctional Service hereby invites interested reputable food contractors/general suppliers to tender for the supply of locally produced foodstuff and cooking gas to the under listed main and satellite custodial centers nationwide for the period 1st January to 31st December 2025.
2. SCOPE OF SUPPLY
The contractors should be capable of supplying both locally produced foodstuff and cooking gas as a single contract during the period. This involves making adequate cooking gas and local dry foodstuff available in stock for a least 7days regularly. The cooking gas and foodstuff items to be supplied are detailed in tender document obtained from the procurement department, Nigerian Correctional Service, national headquarters, Abuja. The main and satellite custodial centers are as follows:
S/N STATE MAIN CUSTODIAL CENTERS SATELLITE CUSTODIAL CENTERS 1 Fct- Abuja Dukpa Farm Center, Kuje And Suleja – 2 Abia Aba, Arochuckwu And Umuahia – 3 Adamawa Ganye, Jada, Jimeta, Mubi, Numan And Yola Dumne, Guyuk, Karlahi, Kojoli, Hong, Maiha, Mayobelwa And Shelleng 4 Akwa-Ibom Abak, Eket, Ikot-Abasi, Ikot-Ekpene And Uyo – 5 Anambra Aguata, Awka, Nnewi And Onitsha – 6 Bauchi Azare, Bauchi, Jama’are Ningi And Misau Alkaleri, Bogoro, Burra, Darazo, Katagum, Shira, Tafawa Balewa And Toro 7 Bayelsa Yenagoa – 8 Benue Gboko, Iga-Okpaya Farm Center, Jato-Aka Farm Center, Makurdi And Otukpo – 9 Borno Biu, Maiduguri (Maximum) And Maiduguri New – 10 Cross River Adim Farm Center, Calabar, Ikom, Obubra, Obudu And Ogoja – 11 Delta Agbor, Kwale, Ogwashiu-Uku, Sapele And Warri – 12 Ebonyi Abakaliki And Afikpo – 13 Edo Auchi Female, Auchi Male, Benin (New)-Oko, Benin (Old), Ogba-Farm, Ozalla Farm And Ubiaja – 14 Ekiti Ado-Ekiti – 15 Enugu Enugu, Ibite-Olo, Nsukka And Orji River – 16 Gombe Gombe And Tula Bajoga, Billiri, Cham And Nafada 17 Imo Okigwe, Orreh Farm Center And Owerri – 18 Jigawa Birnin-Kudu Farm Center, Gumel, Hadejia (New) And Kazaure Babura, Birnin-Kudu, Dutse, Garki, Gwaram, Jahun, Kiyawa And Ringim 19 Kaduna Birnin-Gwari, Borstal Institute, Kaduna Central, Kafenchan, Kujama Farm Center And Zaria Gwantu, Ikara, Kachia, Kubacha, Kwoi Makarfi, Manchok, Saminaka And Soba 20 Kano Goron-Dutse, Kano Central And Wadil Bichi, Dawakin-Tofa, Faruruwa, Gwarzo, Karaye, Kiru, Rano, Sumaila And Tudunwada 21 Katsina Daura (New), Daura (Old), Funtua, Ingawa Farm Center And Katsina Dutsinma, Jibia, Kankia, Malumfashi, Mani And Musawa 22 Kebbi Argungu, B/Kebbi (New), B/Kebbi (Old), Jega, Yelwa Yauri And Zuru Bagudo, Kamba, Kangiwa And Warra 23 Kogi Ankpa, Dekina, Idah, Kabba, Koton-Karfe And Okene – 24 Kwara Ilorin Borstal, Ilorin New, Ilorin Old,Lafiagi And Omu-Aran – 25 Lagos Badagry, Ikoyi, Kirikiri Female, Kirikiri Maximum Security And Kirikiri Medium Security – 26 Nasarawa Keffi New, Keffi Old, Lafia, Nasarawa And Wamba Umaisha 27 Niger Agaie, Bida, Kagara, Kontagora, Lapai, Minna (New), Minna (Old) And New Bussa – 28 Ogun Abeokuta Borstal, Abeokuta New, Abeokuta Old, Ago-Iwoye Farm Center, Ijebu-Ode, Ilaro And Shagamu – 29 Ondo Akure, Okitipupa, Ondo Female, Ondo Male And Owo – 30 Osun Ile-Ife And Ilesha – 31 Oyo Ibadan (Agodi), Ogbomosho Farm Center And Oyo – 32 Plateau Jos, Lakushi, Lamingo Farm Center, Langtang, Pankshin, Shendam And Wase – 33 Rivers Ahoada, Degema, Elele Farm Center And Port Harcourt – 34 Sokoto Bissalam Farm Center And Sokoto Central Gwadabawa, Tambuwal And Wurno 35 Taraba Gembu, Jalingo, Serti And Wukari (New) Baissa, Bali, Gassol, Karim-Lamido, Lau, Lissa, Mutumbiyu, Takum And Zing 36 Yobe Gashua, Nguru And Potiskum (New) – 37 Zamfara Gusau Msc Bakura, Gummi, Kaura-Namoda, Maru And Talata-Mafara
3. ELIGIBILITY REQUIREMENTS
Interested and competent contractors/suppliers wishing to supply foodstuff to any of the custodial centers above are required to submit the following documents in their bids which will be subjected to verification and due diligence by the Nigerian Correctional Service procurement department:
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2024; with minimum average turnover of N5m for the main custodial centers and N2.5m for the satellite custodial center;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Nigerian Correctional Service or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Evidence of vehicle particulars with proof of ownership/ lease agreement;
j. Evidence of the firm’s local content policy;
k. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
l. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON;
m. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the technical unit of the procurement department, 1st floor, room111 – Nigerian Correctional Service Bill Clinton Drive, Airport Road, Abuja on evidence of payment of a non-refundable tender fee of N10, 000.00 only per Lot, paid into the Nigerian Correctional Service’s Remita account (1000082548) in any reputable Commercial Bank in Nigeria. Thereafter, obtain a treasury receipt from the Nigerian Correctional Service central pay office, national headquarters office, Abuja
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with soft copy in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Controller General, Nigerian Correctional Service, National Headquarters Office, Bill Clinton Drive, Airport Road, Abuja and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in designated Tender box at the Tender Capture Center, Correctional National Headquarters Canteen, Bill Clinton Drive, Airport Road, Abuja, not later than 12:00noon on Tuesday, 3rd September 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon on Tuesday, 3rd September 2024 at the Correctional National Headquarters office (pavilion) Abuja in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register at the Tender Capture Center, Correctional National Headquarters Canteen, Bill Clinton Drive, Airport Road, Abuja, as the Nigerian Correctional Service will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “head (Procurement)” procurement@corrections.gov.ng.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than one (1) custodial center;
d. The proximity of bidders to the custodial center is vital to this procurement;
e. All cost will be borne by the bidders;
f. Bidders should please ensure that the bid submission register is signed at the tender capture center as the Nigerian correctional services will not be held liable for misplaced or wrongly submitted bids
g. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will return un-opened;
i. The Nigerian Correctional Service is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
SIGNED:
CONTROLLER GENERAL OF CORRECTIONS
NIGERIAN CORRECTIONAL SERVICE
