DEADLINE: 30TH SEPTEMBER, 2024
EDO STATE POLYTECHNIC, USEN
INVITATION TO TENDER FOR YEAR 2024 TETFUND ZONAL INTERVENTION PROJECTS
1. INTRODUCTION
In compliance with the requirement of the Public Procurement Act 2007, the Edo State Polytechnic, Usen Edo State wishes to invite reputable and seasoned firms with proven track records and expertise to submit bids for the under-listed projects under the year 2024 zonal intervention projects:
2. SCOPE OF WORK
Lot 1: Supply installation testing and commissioning of educational equipment for the Department of Mineral/Petroleum Processing Laboratory
Lot 2: Supply installation testing and commissioning of educational equipment for mechanical engineering workshop.
3. ELIGIBILITY REQUIREMENT
Prospective bidders should submit the under listed requirements to be eligible for this procurement:
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Edo State Polytechnic, Usen Edo State or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
m. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF Compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
All documents/information MUST be arranged and submitted in the strict sequence listed above and paginated; failure to do so would be lead to disqualification
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the standard bidding document (SBD) from the office of the Chief Medical Director on evidence of payment of a non-refundable tender fee of N10, 000.00 per Lot, paid into the Edo State Polytechnic, Usen, Edo State’s Account, and the receipt issued by Edo State Polytechnic, Usen, Edo State’s Bursary in respect of the Tender. All tender documents should be collected at the office of the director, Physical Planning of the Polytechnic.
5. SUBMISSION OF TENDER DOCUMENT
Prospective bidders are to submit tender documents in two (2) hard copies each of the technical and financial bids only in MS Excel format, packaged separately in sealed envelopes addressed to:
The rector,
Edo state polytechnic
Usen, Edo state
and clearly marked with the lot bided for. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box in the office of the registrar, the Edo State Polytechnic, Usen, Edo State not later than 11:30 am Monday, 30th September 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 11:30am Monday, 30th September 2024, at the Edo State Polytechnic, Usen, Edo State Council Chamber, in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure you sign the Bid Submission Register as the Edo State Polytechnic, Usen, Edo State will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. The Technical Bids and EOI will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Arrangement of the Technical Documents in hard copies should follow the order in the list above and appropriately paged. The technical documents should have a table of content indicating the pages, which these items are to be found.
f. Only pre-qualified bidders will be invited at the later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
g. The Edo State Polytechnic, Usen, Edo State is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
REGISTRAR
