Federal Ministry Of Justice- Request For Expression Of Interest And Invitation To Tender For FY2024 Capital Projects (8 Lots)

DEADLINE: 30TH SEPTEMBER & 14TH OCTOBER, 2024
FEDERAL MINISTRY OF JUSTICE
SHEHU SHAGARI WAY, ABUJA
REQUEST FOR EXPRESSION OF INTEREST AND INVITATION TO TENDER FOR FY2024 CAPITAL PROJECTS

1. INTRODUCTION
The Federal Ministry of Justice wishes to undertake the implementation of some of its capital projects in the FY2024 Appropriation Act and thereby invites contractors/suppliers with relevant and proven competence and experience to submit Expression of Interest (EOI) and Bids as applicable, for the execution of the following projects:

2. SCOPE OF GOODS/WORKS/SERVICES

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit

• Disclosing whether or not any officer of the relevant committees of the Federal Ministry of Justice or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.

h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility not less than N1 Billion for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, SURCON, NITDA &CPN, etc.;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of plants/equipment with proof of ownership of lease agreement;
m. For Supply Of Equipment: Letter of Authorization as the representative of the Original Equipment Manufacturer (OEM);
n. ICT Jobs: Evidence of current license/accreditation with Computer Professionals Registration Council Of Nigeria (CPN) and National Information Technology Development Agency (NITDA)
o. For the ECM project: Evidence of Galaxy Back Bone 1 Government Cloud Implementer Certification
p. Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as CPN & NITDA;
q. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner);

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS, WORKS & NON-CONSULTANCY SERVICES)
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of the Director (Procurement), 2nd Floor Wing C, Room No.2c 17 of the Federal Ministry of Justice, Headquarters, Abuja on presentation of evidence of payment of a non-refundable tender fee of N10, 000.00 per Lot, payable to the Federal Ministry of Justice’s Remita Account Number in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS, WORKS & NON-CONSULTANCY SERVICES)
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Permanent Secretary, Federal Ministry of Justice and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box in the Director (Procurement), 2nd Floor Wing C, Room No.2c 17 of the Federal Ministry of Justice, Headquarters, Abuja not later than 12:00noon Monday 14th October 2024.

6. SUBMISSION OF EOI (CONSULTANCY SERVICES)
Interested Firms are to submit two (2) bound of the Expression of Interest (EOIs) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOIs should be addressed to the Permanent Secretary, Federal Ministry of Justice and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box in the Director (Procurement), 2nd Floor Wing C, Room No.2c 17 of the Federal Ministry of Justice, Headquarters, Abuja not later than 12:00noon Monday 30th September 2024.

7. OPENING OF EXPRESSION OF INTEREST AND TECHNICAL BIDS
Only the EOIs and technical bids will be opened immediately after the deadline for submission at 12:00noon Monday 30th September 2024 and 12:00noon Monday 14th October 2024, respectively, in the Ministry’s Auditorium, at the Federal Ministry of Justice, Plot 71B, Shehu Shagari Way, Maitama, Abuja, while the Financial bids will be kept un-opened. Please ensure that you sign the EoI/Bid Submission Register in the Office of the Director (Procurement), as Federal Ministry of Justice will not be held liable for misplaced or wrongly submitted EOIs/Bids. For further enquiries, please contact Procurement Officer on 08069602664, 08036472953 or visit Procurement Office, 2nd Floor Wing C, Room No.2c 17 of the Federal Ministry of Justice, Plot 71B, Shehu Shagari Way, Maitama, Abuja between working hours (Monday-Friday).

8. GENERAL INFORMATION
a. EOIs/bids must be in English language and signed by an official authorized by the bidder;
b. This advertisement shall not be construed to be commitment on the part of the University nor shall it entitle any company to make any claims whatsoever and seek indemnity from the Ministry, by virtue of having responded to this advertisement;
c. The Ministry of Justice will verify any or all the claims made by the Applicants and shall disqualify any Company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
d. The Ministry of Justice shall not consider and EOIs/Bids submitted after the deadline or wrong location. Such EOIs/Bids shall be declared late, rejected and returned unopened to the bidder;
e. All costs (Time and Material) incurred in responding to this advertisement in any way or form shall be fully borne by the bidders;
f. Non-compliance to any of the above instructions will lead to disqualification of bidders;
g. The EOIs/Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Goods & Works & Non-Consultancy Services: Only pre-qualified bidders at technical evaluation will be invited at the later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened;
i. Consultancy Services: Only shortlisted Applicants at EOI’s evaluation will be invited at the later date for collection of Request for Proposal;
j. The Ministry of Justice is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
SOLICITOR GENERAL OF THE FEDERATION/PERMANENT SECRETARY
MINISTRY OF JUSTICE