DEADLINE: 25TH NOVEMBER, 2024
FEDERAL POLYTECHNIC OKO, ANAMBRA STATE
INVITATION FOR PREQUALIFICATION AND TENDER FOR YEAR 2023 TETFUND SPECIAL INTERVENTION PROJECTS (FOR SKILL DEVELOPMENT)
1. INTRODUCTION
This is to draw the attention of the public and prospective bidders to the Federal Polytechnic, Oko’s advertisement published in the Authority and Pointer Newspaper of 16th September, 2024 that the said advertisement has been cancelled. This current advertisement therefore serves as the replacement.
The Federal Polytechnic, Oko Anambra State in compliance with the requirements of the Public Procurement Act 2007 and other extant government regulations intends to undertake the procurement of goods for the implementation of YEAR 2023 TETFUND SPECIAL INTERVENTION PROJECT (FOR SKILLS DEVELOPMENT) following the allocation of funds. Competent and experienced contractor/firms with relevant experience and good track record of prompt delivery of similar projects are hereby invited to submit bids for pre-qualification and tender exercise for the projects listed below;
2. SCOPE OF WORK
LOT 1: SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF BLOCK MOULDING EQUIPMENT AND TOOLS
LOT 2: SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF WELDING/FABRICATION EQUIPMENT AND WORKSHOP TOOLS
LOT 3: SUPPLY, INSTALLATION AND TESTING OF VARIOUS TAILORING EQUIPMENT.
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024; with minimum average annual turnover of N100 million;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Oko, Anambra State or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of ownership/Lease agreement;
m. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS.
Interested companies are to collect the Standard Bidding Document (SBD) from of the Polytechnic Director of TETFUND Projects/Desk Officer with evidence of payment of non-refundable tender fee of N10,000.00 per Lot, paid into the Federal Polytechnic, Oko Anambra State’s Remita account in any reputable Commercial Bank in Nigeria. A copy of payment receipt should be attached to the financial documents.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies of each of the technical and financial bids with softcopy of financial bid only in MS excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Therefore, put the two sealed envelopes together in a bigger sealed envelope addressed to: The A.g Rector, Federal Polytechnic, Oko, Anambra State and clearly marked with the name of the project and Lot Number. Furthermore the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box at the Office of the Polytechnic Director of TETFUND Projects/Desk Office Federal Polytechnic, Oko, Anambra State, Federal Polytechnic, Oko, Anambra State not later than 12:00noon on Monday 25th November 2024.
6. OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately after the deadline for submission at 12:00noon on Monday 25th November 2024, at the Multipurpose Hall, Federal Polytechnic, Oko, Anambra State in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the office of the Polytechnic Director of TETFUND Projects/Desk Office Federal Polytechnic, Oko, Anambra State as Federal Polytechnic, Oko, Anambra State will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. The implementation of the advertised projects is subject to availability of fund;
f. Contractors with history of delay or abandonment of projects need not apply;
g. Document shall be verified and violators shall be returned to investigating authorities;
h. All bid documents must be initialed and paginated
i. Failure to comply with the above requirements would automatically result to disqualification;
j. The advertisement shall not be construed as a commitment on the part of the Federal Polytechnic, Oko, Anambra State or shall it entitle tenderers to make any claims or seek any indemnity from Federal Polytechnic, Oko, Anambra State by virtue of their response to the advertisement;
k. Only pre-qualified bidders at the technical evaluation will be invited at the later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
l. The Federal Polytechnic, Oko, Anambra State is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
MANAGEMENT
FEDERAL POLYTECHNIC, OKO, ANAMBRA STATE
