DEADLINE: 28TH MARCH, 2025
ADAMAWA STATE UNIVERSITY
P.M.B 25, MUBI
ADAMAWA-NIGERIA
WEBSITE: www.adsu.edu.ng; EMAIL: info@adsu.edu.ng
INVITATION TO TENDER FOR PROJECTS EXECUTION
1.0 INTRODUCTION
The Adamawa State University, Mubi, in compliance with requirements of the Public Procurement Act, 2007, intends to execute some projects under Year 2024 TETFund ICT Intervention, Year 2024 TETFund Career Service Centre Intervention and University Funded projects.
Accordingly, interested, experienced and competent contractors with proven track records of accomplishment are invited to submit bids for the execution of the Proposed Projects.
2.0 SCOPE OF WORK
A. Year 2024 TETFund ICT Intervention
Lot 1: Procurement and Installation of ICT Facilities (Prequalification)
B. Year 2024 TETFund Career Service Centre Intervention
Lot 1: Supply and Installation of Office Furniture for Career Centre.
Lot 2: Supply and Installation of Office Equipment for Career Centre
Lot 3: Procurement of Career Counseling Resources: Assorted Books and Journals.
3.0 ELIGIBILITY CRITERIA
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7 or CAC1.1;
b. Evidence of current Tax Clearance Certificate for the last three years valid till 31st December, 2025;
c. Evidence of current Pension Compliance Certificate valid till 31st December 2025;
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024;
e. Evidence of valid Certificate of Registration/Interim Registration a Federal Government contractors issued by the Bureau of Public Procurement valid till 31st December, 2025.
f. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
g. Company’s Audited Accounts for the last three (3) years ( 2022, 2023 & 2024);
h. Sworn Affidavit disclosing that:
- no any officer of the relevant Committees of the Adamawa State University, Mubi or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in our company.
- all information in your bid are true and correct in all particulars;
- your Company is not in receivership of any form of insolvency or bankruptcy proceedings or the subject of any form of writing up petition or proceedings;
- no Director of your company has been convicted in any Country for any criminal offence relates to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
i. Evidence of Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (e.g. COREN, QSRBN, ARCON, CORBON, ICAN, ANAN, etc.;
j. Verifiable evidence of executing three (3) similar jobs executed in the last five (5) years including Letter of Awards and Job Completion Certificates and Photographs of the projects;
k. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide Credit Facility if awarded the contract;
l. Letter of Authorization form the Original Equipment Manufacturers (OEM) for supply of Equipment, Lot 2 proposed Supply and Installation of office Equipment for Career Centre (B. Year 2024 TETFund Career Service Centre Intervention);
m. Evidence of current registration/accreditation with computer professionals Registration Council of Nigeria and national Information Technology Development Agency (NITDA) for ICT Job, Lot 1. Proposed procurement and Installation of ICT Facilities, A. (Year 2024 TETFund and ICT Intervention).
n. Original documents should be made available for sighting on demand.
NOTE:
These requirements should be arranged in descending order. Failure to provide any of the documents and arrangement in prescribed order will result in automatic disqualification of the bidder.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Tender Documents from Principal Quantity Surveyor in Physical Planning and Development Unit in the Boni haruna Administrative Building of the Adamawa State University, Mubi in Room A9 within working hours Monday to Friday upon presentation of evidence of payment of non-refundable Tender Fee of N10,000.00 per Lot. The payment should be made in the ADSU Tax Account No: 1010991218 Zenith Bank Plc and receipt collected in the Bursary Unit of the University.
5.0 SUBMISSION OF TENDER DOCUMENTS
i. Prospective bidders for goods and works are to submit two (2) hard copies along with their soft copies. The Technical and Financial Bids for each of the Lot desired are to be packaged separately in sealed envelopes and clearly marked as “technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Vice Chancellor, Adamawa State University, Mubi and clearly marked with (the name of the project and the Lot No.). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated tender boxes at the Senate Chamber, Boni Haruna Administrative Building Adamawa State University, Mubi, within working hours Monday-Fridays, not later than 12:00 noon Tuesday 28th March, 2025.
ii. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number and e-mail address. The letterhead paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of your company.
6.0 OPENING OF TENDER
Only the technical bids will be opened immediately after the deadline for submission of Bids, on 28th March, 2025 at Senate Chamber, Boni Haruna Administrative Building, Adamawa State University, Mubi in the presence of bidders or their representatives, and other relevant stakeholders, while the Financial bids will be kept unopened till later date which will be communicated to prequalified bidders. Bidders to ensure to sign the Bid Submission Register in the office of the Procurement Officer in Room A5 Boni Haruna Administrative Building, Adamawa State University as Adamawa State University will not be held liable for misplaced or wrongly submitted bids.
7.0 OTHER INFORMATION
i. Adamawa State University, Mubi may refer all documents attached to relevant Security Agencies, BPP, FIRS, PENCOM, ITF and other bodies for verification.
ii. Adamawa State University, Mubi is not bound to accept the lowest quotation that is not responsive.
iii. All bids must be in English Language and signed by an official authorized by the bidder;.
8.0 DISCLAIMER
i. This announcement is published for information purpose only and does not constitute an offer by the Adamawa State University, Mubi to transact with any party for the projects, nor does it constitute a commitment or obligation on the part of the Adamawa State University, Mubi.
ii. The Adamawa State University, Mubi will not be responsible for any cost expenses incurred by any interested party (ies) in connection with any response to this invitation and or submission in response to an inquiry.
iii. The Adamawa State University, Mubi is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed
Vice Chancellor
Adamawa State University, Mubi
