DEADLINE: 31ST MARCH, 2025
MOSHOOD ABIOLA POLYTECHNIC (MAPOLY)
P.M.B 2210, ABEOKUTA, OGUN STATE, NIGERIA
INVITATION TO TENDER FOR YEAR 2019/2020/2021 (MERGE) TERTIARY EDUCATION TRUST FUND (TETFUND) PROJECT MAINTENANCE INTERVENTION AND 2023 NEEDS ASSESSMENT INTERVENTION FUND
1. INTRODUCTION
The Moshood Abiola Polytechnic is a tertiary learning Institution in Abeokuta, Ogun State, Nigeria The campus is in the south eastern part of Abeokuta. The Polytechnic goal is to provide high-quality technical education and training to its students, equipping them with skills and knowledge needed to succeed in their chosen careers. The Polytechnic is executing the Year 2019/2021/2023 (MERGE) Tertiary Education Trust Fund (TETFUND) Project Maintenance Intervention and NEEDS Assessment Intervention Fund. The Polytechnic hereby invites interested and competent Companies to submit bids for the following projects:
2. SCOPE OF WORKS/GOODS
LOT NO PROJECT TITLE LOT 1 Procurement of solar inverter/accessories and installation of inverter LOT 2 Renovation of sports pavilion
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025;
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Moshood Abiola Abeokuta, Ogun State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidd4er and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
i. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
j. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation/Payment Certificates, Job Completion Certificates and Photographs of the projects;
l. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.), and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
m. Document submitted shall be subject to due diligence without recourse to the bidder.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Office on evidence of payment of a non-refundable fee of (N10,000.00) Ten Thousand Naira per Lot, paid into the Bursary Department of the Polytechnic.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid’. Thereafter, put the sealed envelopes together in a bigger sealed envelope addressed to the Rector, Moshood Abiola Polytechnic, Abeokuta, Ogun State and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse side of each sealed envelope should bear the name and address of the Bidder and drop in the designated Tender Box in the Rector’s office not later than 12:00 noon, Monday, 31st March, 2025.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will commence immediately after deadline for submission by 12:00 noon, Monday, 31st March, 2025 at the Polytechnic in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register, as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact 08177613613 or via email mapolyprocurement@gmail.com
7. GENERAL INFORMATION
a. Bids must be English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than One (1) Lot;
d. Delivery by courier will not be accepted.
e. All costs will be borne by the bidders;
f. The Polytechnic is not bound to consider any bidder for an award and reserves the right to cancel the bidding process and proceeding, without incurring liabilities to the bidders;
g. Only the pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. The Moshood Abiola Polytechnic, Abeokuta, Ogun State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Rector
Moshood Abiola Polytechnic, Abeokuta, Ogun State
