DEADLINE: 31ST MARCH, 2025
ADMIRALTY UNIVERSITY OF NIGERIA (ADUN)
IBUSA, DELTA STATE
INVITATION FOR PRE-QUALIFICATION FOR YEAR 2024 PROJECTS
1. INTRODUCTION
This is to invite interested and reputable bidders to indicate interest in the Prequalification exercise for the under-listed projects under the 2024 Federal Government Capital Appropriation Act as it relates to Admiralty University of Nigeria.
2. PROJECT DESCRIPTIONS
LOT NO DESCRIPTION OF PROJECT R&D LOT 1 RESEARCH AND DEVELOPMENT INTO RENEWABLE ENERGY INTEGRATION FOR HOSTEL PROJECT – SOLAR POWER SYSTEM AT AD MIRALTY UNIVERSITY, DELTA STATE R&D LOT 2 RESEARCH AND DEVELOPMENT INTO ENTERPRISE RESOURCE PLANNING (ERP) FINANCIAL SOFTWARE AT ADMIRALTY UNIVERSITY, DELTA STATE
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
b. Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years (2021, 2022 & 2023);
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose numbers of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose numbers of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31-12-2024 or valid Certificate issued by BPP;
g. Sworn Affidavit discloses whether or not any officer of the relevant committees of the Admiralty University of Nigeria, Ibusa, Delta State or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years – 2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, OSRBN, ARCONI, CORDON, SURCON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants Equipment with Proof of Ownership/Lense Agreement;
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. For Motor Vehicle’s Procurement: Only Companies included in the National Automotive Design and Development Council’s approved list of Local Manufacturers of Vehicles or their Authorised Representatives should bid for the Vehicles;
o. For Joint Venture Partnership, Memorandum of Understanding (MOU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JY partner).
Note: All documents for submission must be transmitted with a Covering Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly Note signed by the authorized officer of the Firm.
4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit pre-qualification documents for each of the Lot desired; two (2) hard copies of each of the technical bids bonded, packaged in sealed envelopes and clearly marked as “Technical Bid”; and addressed to: The Vice-Chancellor, Admiralty University of Nigeria, Ibusa, Delta State and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each envelope should bear the name and address of the bidder and drop in the designated Tender Box to be submitted at the Procurement Office – Administrative building (1st Floor Admin. Building, General Bursary Office, Procurement Unit) not later than 12:00 noon, Monday, 31 March, 2025
5. OPENING OF PRE-QUALIFICATION DOCUMENTS
The pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon, Monday, 31st March, 2025 at the Conference Room, Admin. Building, ADUN in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register as the Admiralty University of Nigeria, Ibusa, Delta State will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The pre-qualification documents will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. Only pre-qualified bidders will be invited at a later date for collection of tenders;
f. The Admiralty University of Nigeria, Ibusa, Delta State is not bound to pre-quality any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Commodore Isaac M Mankilik (Rtd), PhD
