National Ear Care Centre, Kaduna- Invitation To Tender/Expression Of Interest For Projects Execution (8 Lots)

DEADLINE: 31ST MARCH, 2025
NATIONAL EAR CARE CENTRE, KADUNA
NO. 3 GOLF COURSE ROAD/INDEPENDENCE WAY KADUNA
INVITATION TO TENDER/EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

1. INTRODUCTION
The National Ear Care Centre, Kaduna was established to offer quality and reliable Ear, Nose and Throat specialist services based on international best practices, standards and to promote deafness prevention activities in communities. In compliance with section 25 (2)(ii) of the Public Procurement Act 2007, National Ear Care Centre, Kaduna hereby invites interested, competent and reputable bidders with relevant experience to tender for the following:

2. SCOPE OF PROJECT

3. ELIGIBILITY CRITERIA
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7 (or CAC1.1). Business Name is also acceptable for Services.
ii. Evidence of current CAC Annual Returns by inclusion of CAC’s Letter of Acknowledgement of filing Annual Returns(s);
iii. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2021, 2022 and 2023) valid till 31st December, 2024; with a minimum annual turnover of N100,000,000 for category A.
iv. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
v. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
vi. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
vii. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
viii. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the National Ear Care Centre, Kaduna or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidd4er and to confirm that all information presented in its bid are true and correct in all particulars;
• That the Company is not Bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged.
• That no Director of the Company has been convicted of procurement fraud in any Country.

ix. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
x. Detailed Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
xi. Lot A1: Evidence of certification from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria.
xii. Lot B1: Evidence of Firm’s registration and current practicing license by COREN, NJQS, NIA or CORBON.
xiii. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF BIDDING DOCUMENTS (CATEGORY A)
Interested bidders for Category A are required to collect the bid documents at the Procurement Office (Room A11), first floor Administration building between the hours of 9:00 am to 4:00 pm after presentation of an evidence of the payment of N10,000.00 non-refundable tender fee, paid into the Centre’s TSA Account via REMITA.

5. SUBMISSION OF BID/EOI DOCUMENTS
Prospective bidders for Category A are to submit bid in two (2) bound hard copies of each of the Technical and Financial separated by dividers in a sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes should be put together in a bigger sealed envelope.
Meanwhile, bidders interested in Category B are to submit bid in two (2) bound hard copies of Expression of Interest (EOI) documents, separated by dividers. The name of the tender should be clearly marked at the Top Right Corner of the outer envelope with the Name, Telephone number and Mailing address of the bidding entity below and addressed to:
The Medical Director,
National Ear Care Centre,
No. 3 Golf Course Road/Independence Way, Kaduna,

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder boldly written at the center. The deadline for submission of bids on Category A is 12:00 noon on Monday 31st March, 2025.

6. OPENING OF TECHNICAL BIDS/EOI DOCUMENTS
For Category A, Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 28th April, 2025 at the Conference Hall, of National Ear Care Centre Kaduna while the financial bids will be kept un-opened. Meanwhile, EOI documents shall be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 2nd April, 2025. Please, ensure you sign the Bid Submission Register in the office of Head of Procurement (Room A11) National Ear Care Centre Kaduna No. 3 Golf Course Road/Independence Way, Kaduna, as the Centre will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
a. Detailed descriptions & specifications shall be found in the STANDARD BIDDING DOCUMENTS (SBD);
b. The Centre shall verify any or all the claims made by a bidder and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary.
c. Note: A bidder should not bid for more than one Lot;
d. Non-compliance with instructions will lead to disqualification
e. Bids documents submitted after the deadline for submission would be returned un-opened;
f. Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. Category B: Only Shortlisted Consultants will be invited at a later date for collection of Request for Proposals.

8. DISCLAIMER
This advertisement is published for information purposes only does not constitute offer by the procuring entity to transact with any party for the services, nor does it constitute a commitment or obligation on the part of the procuring entity. The procuring entity will not be responsible for any cost or expenses incurred by any interested party(s) in connection with any response to this invitation and or the preparation or submission in response to an inquiry. The Centre reserves the right to annul the bidding process at any time without incurring any liability thereof in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
MANAGEMENT