Federal Ministry Of Agriculture And Food Security (FMAFS)- Invitation For Tenders And Expression Of Interest (EOI) For Projects Execution (35 Lots)

DEADLINE: 28TH APRIL, 2025
FEDERAL MINISTRY OF AGRICULTURE AND FOOD SECURITY (FMAFS)
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION

1.0 INTRODUCTION
1.1 The Federal Government of Nigeria has provided funds in the 2025 Appropriation Act for the Federal Ministry of Agriculture and Food Security (FMAFS). The Ministry, in pursuance of the Federal Government’s Agricultural policies aimed at improving the lives of ordinary Nigerians, therefore desires to utilise these funds to procure Works, Goods and Services in various parts of the country.

1.2 In pursuance of the above, experienced and reputable Contractors, Suppliers and Consultants/Service Providers are hereby invited to tender for the under-listed items:

2.0 ELIGIBILITY REQUIREMENTS
Interested and Competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed above are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render a bid, disqualified:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years (2022, 2023, 2024) valid till 31ˢᵗDecember, 2025;
c. Evidence of Pension Clearance Certificate valid till 31ˢᵗDecember, 2025;
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant Committees of the Federal Ministry of Agriculture and Food Security or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director of the Company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performing, bad or whose repayment portion has been outstanding in the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years -2022, 2023 & 2024;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project where necessary;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards and Job Completion Certificates;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement for Works;
m. Evidence of Firm’s registration with relevant regulatory professional body(ies) such as NITDA/CPN for ICT, COREN, QSRBN, ARCON, CORBON, SURCON, ICAN/ANAN, etc. for Consultancy Services;
n. Letter of Authorization from Original Equipment Manufacturers (OEMs) for Supply of Equipment;
o. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the Vehicles;
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each of JV partners);
Note: All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s letterhead paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company.

Note that documents/information must be arranged and submitted in the sequence/order as listed above

3.0 COLLECTION OF BIDS DOCUMENTS
3.1 Categories A & B (Works and Goods):
Interested Bidders are to collect the Standard Bidding Documents (SBD) from the Federal Ministry of Agriculture &Food Security (Procurement Department), FCDA Secretariat Complex, Area 11, Garki, Abuja, on evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Remita Account/TSA of the Federal Ministry of Agriculture and Food Security in any reputable Commercial Bank in Nigeria. (The TSA Account Number is to be obtained from the Ministry’s Central Pay Office) Headquarters, Area 11, Garki, Abuja.

4.0 SUBMISSION OF TENDER DOCUMENTS
4.1 Categories A & B (Works and Goods):
Prospective Bidders are to submit bids for each of the Lot desired in two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Permanent Secretary, Federal Ministry of Agriculture and Food Security, FCDA Complex, Area 11, Garki, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse side of each sealed envelope should bear the name and address of the Bidder and should be deposited in the Tenders Box at the address in 3.0 above, not later than 12:00 noon on Monday, 28th April, 2025.

4.2 Category C (Expression of Interest):
Interested Firms are to submit two (2) bound copies of Expression of Interest (EoI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Federal Ministry of Agriculture and Food Security, FCDA Complex, Area 11, Garki, Abuja, and clearly marked with the Name of the Service and Lot Number. Furthermore, the reverse side of each sealed envelope should bear the name and address of the Bidder and should be deposited in the Tenders Box at the address in 3.0 above, not later than 12:00 noon, Monday, 28th April, 2025.

5.0 OPENING OF BIDS
5.1 Categories A & B (Works and Goods):
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 28th April, 2025, at the Car Park of the Federal Ministry of Agriculture and Food Security, FCDA Complex, Area 11, Garki, Abuja; the Financial Bids will be kept unopened. Please, ensure that you sign the Bid Submission Register at the address stated in 3.0 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.

6.0 GENERAL INFORMATION
i. Bids and Expressions of Interest must be in English Language and signed by an official authorised by the bidder;
ii. Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened;
iii. The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
iv. Only pre-qualified bidders at the technical evaluation level will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened for Goods & Works;
v. For Consultancy Services, only shortlisted Applicants at EOI’s evaluation level will be invited at a later date for collection of Request for Proposals (RfPs);
vi. All costs will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;
vii. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process;
viii. The Federal Ministry of Agriculture and Food Security is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the entire procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007;
ix. Further details are as specified in the Bid Documents;
x. For further enquiries, please contact Procurement Department between 9.00 am to 3.30 pm (Mondays-Fridays) at this address:

Federal Ministry of Agriculture & Food Security,
FCDA Secretariat Complex,
Area 11, Garki – Abuja
Signed:
Permanent Secretary