Federal Medical Centre Yenagoa- Invitation To Tender For Capital Projects (11 Lots)

DEADLINE: 25TH JUNE, 2025
FEDERAL MEDICAL CENTRE YENAGOA
PMB 502, YENAGOA, BAYELSA STATE
INVITATION TO TENDER FOR CAPITAL PROJECTS

1.0. INTRODUCTION
In compliance with the requirements of the Public Procurement Act, 2007 and extant regulations on the Procurement of Goods, Works and Services, the Federal Medical Centre, Yenagoa, Bayelsa State, hereby invites interested, competent and reputable contractors with relevant experience, requisite expertise and good track record to tender for the under-listed 2025 capital projects.

2.0. PROJECT DESCRIPTION

CATEGORY A: WORKS

CATEGORY B: GOODS

The scope of work is as detailed in the Standard Bidding Document to be issued to Bidders.

3.0 ELIGIBILITY REQUIREMENTS
Interested companies are required to submit the following documents:
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC 1:1 or CAC2 and CAC7;
ii. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2022, 2023 and 2024), valid till 31st December, 2025;
iii. Evidence of current Pension (PENCOM) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
iv. Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
v. Evidence of current Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
vi. Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP;
vii. A Sworn Affidavit:
a. Disclosing whether or not any officer of the relevant committees of the Federal Medical Centre, Yenagoa or the Bureau of Public Procurement is former or present Director, shareholder, or has pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars
b. That none of the Company’s Directors has been convicted in any country for any criminal offence including fraud or financial impropriety
c. That the company is not in receivership, insolvency or bankruptcy
viii. Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
ix. For Supply of Equipment: Letter of Authorization as representatives of the Original Equipment Manufacturers (OEMs);
x. Works: List of Plants/ Equipment with proof of Ownership/ Lease;
xi. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their representatives should bid for the Vehicles;
xii. Company’s Audited Accounts for the last three (3) years, 2022, 2023 & 2024 duly stamped by a reputable audit firm;
xiii. Comprehensive company profile showing organizational structure with Curriculum Vitae of relevant key staff to be deployed for the project, including copies of their Academic and Professional Qualifications such as COREN, QSRBN, ARCON, CORBON etc;
xiv. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and photographs of the projects;
xv. ICT jobs: Evidence of firm’s current registration/ accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA)
xvi. For Joint Venture/ Partnership, Memorandum of Understanding (MOU) indicating Lead Partners should be provided (CAC, Tax Clearance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV Partner);
xvii. All documents for submission must be transmitted with a covering/forwarding letter under the company/firm letter headed paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (GSM) and email address. The letter headed paper must bear the names and nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm;

4.0 COLLECTION OF TENDER DOCUMENTS
4.1. Tender Documents are obtainable from the Procurement Unit, Prof. E. N. Etebu Administration Block (2nd Floor), Federal Medical Centre, Yenagoa within the working hours of 8am-4pm (Monday – Friday) upon presentation of evidence of payment of non-refundable Tender Fee of N10,000.00 only per LOT, paid into Federal Medical Centre, Yenagoa TSA at any reputable Commercial Bank in Nigeria

5.0. SUBMISSION/CLOSING DATE OF TENDER DOCUMENTS
Prospective bidders shall submit completed Technical and Financial Bids in two (2) hard copies, one copy of technical and one copy of financial bid with soft copy financial bids in MS EXCEL format packaged separately in sealed envelopes and labeled “Technical Bid” and “Financial Bid” respectively with the company name and address indicated at the back of the envelope. The two envelopes should be enclosed in one big sealed envelope and marked (Technical and Financial), clearly stating the project name and LOT number at the top right hand corner of the envelope and address to:

The Medical Director
Federal Medical Centre
Yenagoa, Bayelsa State

And drop the envelope in the designated Tender box at the above address not later than 12 noon on WEDNESDAY 25th June, 2025

6.0. OPENING OF TECHNICAL BIDS
The Technical Bids shall be opened immediately after the deadline for submission at 12:00 noon on WEDNESDAY 25th June, 2025 in the Boardroom of Federal Medical Centre, Yenagoa, while the Financial bids shall be kept unopened. Bidders should ensure to sign the bid submission register in the Procurement Unit, Prof. E. N. Etebu Administration Block (2nd Floor), Federal Medical Centre, Yenagoa, as the Federal Medical Centre, Yenagoa shall not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on ebiteinye5@gmail.com or evebabyyme@gmail.com

7.0. GENERAL INFORMATION
i. All Bids submission must be in English Language and signed by an official authorized by the bidder
ii. All costs will be borne by the bidders
iii. Bids received after the deadline for submission shall be returned unopened
iv. Evaluation of Bids and documents shall be strictly based on the requirements specified above
v. The Technical Bids will be opened in the presence of Bidders or their Representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies.
vi. Only pre-qualified bidders at technical evaluation shall be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders shall be returned unopened
vii. All required documents may be referred to the Security Agencies, Corporate Affairs Commission, Federal Inland Revenue Service (FIRS), PENCOM, ITF and other relevant bodies for verification
viii. Federal Medical Centre, Yenagoa is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time in the interest of the public without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007

Signed
Dr. James E. Omietimi
Medical Director