DEADLINE: 11TH JUNE & 8TH JULY, 2025
FEDERAL MINISTRY OF LABOUR AND EMPLOYMENT
FEDERAL SECRETARIAT COMPLEX, PHASE I, SHEHU SHAGARA WAY, ABUJA
INVITATION FOR TENDER/EXPRESSION OF INTEREST (EOI) FOR GOODS AND SERVICES FOR EXECUTION OF 2025 APPROPRIATION
1. INTRODUCTION:
The Federal Government of Nigeria has appropriated funds to the Federal Ministry of Labour and Employment, Headquarters in the 2025 Fiscal Year for procurement of Goods and Services (Consultancy and Non-Consultancy), for the execution of Policies, Programmes and Projects towards achieving the mandate of the Ministry. In compliance with the provisions of the Public Procurement Act 2007 and other extant guidelines for award of contracts in the Public Service. Accordingly, the Ministry wishes to invite experienced and competent Contractors/Suppliers/Service Providers to submit Bids/expression of interest documents for the following projects.
2. SCOPE OF GOODS/SERVICES:
LOT NO PROJECT DESCRIPTION CATEGORY A: GOODS GD-1 PROVISION OF WORKSTATION AND WORKING TOOLS. GD-2 PURCHASE OF OFFICE EQUIPMENT AND FURNITURE. GD-3 UPGRADE OF BUDGET OFFICE WITH THE PROVISION/SOURCING OF WORKSTATION, COMPUTER, UPS, PRINTERS, PHOTOCOPIER, SCANNERS AND AIRCONDITIONING SYSTEM. GD-4 SUPPLY OF MOTORCYCLE & TRICYCLE TO WOMEN & YOUTHS IN ABAJI AREA COUNCIL IN THE FCT SENATORIAL DISTRICT GD-5 PURCHASE OF ONE (1) NUMBER VEHICLE FOR THE MINISTRY EXPRESSION OF INTEREST CATEGORY B: SERVICES CS-1 PROVISION OF EXTENSION SERVICES AND CAPACITY BUILDING FOR ACCOUNTING, BUDGET AND REVENUE OFFICERS IN THE HEADQUARTERS AND 36 STATES INCLUDING FCT OFFICE CS-2 QUARTERLY CAPACITY BUILDING ON IPSAS APPLICATION AND GIFMIS TOWARD THE PREPARATION OF BOTH CAPITAL OVERHEAD AND PERSONNEL COST BUDGET CS-3 ANNUAL TOP MANAGEMENT RETREAT FOR THE MINISTRY AND ITS AGENCIES CS-4 IMPLEMENTATION OF INTERNATIONAL PUBLIC SECTOR ACCOUNTING (IPSAS) INCLUSIVE OF ASSET/LIABILITY MANAGEMENT FOR THE HEADQUARTERS, ZONAL OFFICES, JOB CENTRES AT THE LOCAL GOVERNMENT LEVEL CS-5 DEVELOPMENT OF STRATEGIC AND EFFECTIVE MAINTENANCE POLICY FOR THE MINISTRY’S PROPERTIES IN THE HEADQUARTERS, 36 STATES, FCT AND ZONAL OFFICES. CS-6 GRADUATE EMPLOYABILITY ENHANCEMENT SCHEME (GEES)
3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible in this procurement process:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC 2 and CAC 7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2025
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025;
g. Sworn Affidavit: disclosing whether or not any officer of the relevant committees of the Federal Ministry of Labour and Employment or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter; that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023, 2024;
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the project evidence of the project;
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as MDCN, NITDA & CPN, etc.
l. Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as MDCN, NITDA & CPN, etc.
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
o. For training programmes: Evidence of firm’s current registration with the Centre for Management Development (CMD)
Note: All documents for submission must be transmitted with a covering/forwarding letter bearing amongst others, the RC No as issued by CAC, contact address, functional GSM No and e-mail address. The letterhead must bear names and nationalities of the Directors of the company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS)
Interested and competent bidders are to collect the Standard Bidding Documents (SBD) from the office of the Head, Procurement Department, Federal Ministry of Labour and Employment Secretariat Complex, Phase I, Abuja upon presentation of evidence of payment of a non-refundable tender fee of N10,000.00 only per Lot, paid into, Federal Ministry of Labour and Employment Remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A)
Interested and eligible bidders are to submit bid for each of the lot desired, two (2) hard copies each of technical and financial bids with soft copy of financial bid only in a (flash drive) MS Excel format, package separately in sealed envelopes and clearly marked as Technical Bid or Financial Bid’. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to: Head Procurement Department, Federal Ministry of Labour and Employment Federal Secretariat Complex, Phase I, Abuja and clearly marked with the (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Procurement’s office, 4B 2.32, 2nd floor not later than 12:00 noon Tuesday 8th July, 2025.
5. SUBMISSION OF EOI (SERVICES)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Wednesday, 11th June, 2025.
6. OPENING OF EOI & TECHNICAL BIDS
The EOIs and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Wednesday, 11th June, 2025 and 12:00 noon Tuesday, 8th July, 2025, respectively, at the Honourable Minister’s Conference Room 2nd Floor, Federal Secretariat Complex, Phase I, Abuja, in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the Procurement office, 4B 2.32, 2nd Floor at Federal Ministry of Labour and Employment Federal Secretariat Complex, Phase I, Abuja as the Federal Ministry of Labour and Employment will not be held liable for any misplaced or wrongly submitted bid. For further enquiries please contact the Procurement Department on 08035518662.
7. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorised by the bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned unopened;
c. Bidders should not bid for more than two (2) Lots;
d. All costs will be borne by the bidders;
e. The EOIs/Technical Bids will be opened in the presence of Anti-Corruption and Transparency representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid/EOI opening online;
f. Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. Services: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
h. The Federal Ministry of Labour and Employment is not bound to pre-qualify/shortlist any Applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Permanent Secretary
FEDERAL MINISTRY OF LABOUR AND EMPLOYMENT
