DEADLINE: 16TH & 30TH JUNE, 2025
IRRUA SPECIALIST TEACHING HOSPITAL (ISTH)
PRIVATE MAIL BAG 08, IRRUA, EDO STATE
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION
1. INTRODUCTION
The Irrua Specialist Teaching Hospital Edo State Centre for excellence for the management and control of Viral Haemorrhagic Fevers and Emergent Pathogens is desirous of executing its capital budget under 2025 fiscal year and hereby invites interested and reputable companies with relevant experience to submit bids/expressions of interest for the following projects.
2. CATEGORY A: WORKS/SUPPLIES
- Lot 1: Completion of Network Roads in the Hospital
- Lot 2: Supply and Installation of ICT Equipment and Electronic Medical Records in the Hospital
- Lot 3: Purchase and Installation of Medical Laboratory, Kitchen, Surgical Equipment and Consumables in the Hospital
- Lot 4: Design and Construction of Male Medical Ward in the Hospital
- Lot 5: Completion and Furnishing of Doctors Quarters in the Hospital
- Lot 6: Drilling of Borehole and Reticulation of Water
- Lot 7: Supply of Medical Equipment and Drugs to General Hospital in Uwen Eboh and other Hospitals in Esan West LGA, Edo State
- Lot 8: Construction and Equipping of Laboratory Complex
- Lot 9: Completion of the Accident and Emergency Department of the Hospital
- Lot 10: Lead Lining of the CT Scan Room and the X-Ray Room
- Lot 11: Re-Design and Furnishing of the Theatre/Laboratory in the Accident and Emergency Unit
- Lot 12: Supply and Installation of 2.5MVA and 500KVA Transformer, Provision of Water System, Sewage Centred Control and other Electrical Materials in the Accident and Emergency Building and Surrounding Buildings
CATEGORY B: INVITATION FOR EXPRESSION OF INTEREST – CONSULTANCY SERVICES
- Lot 13: Provision of Medical Outreach for Constituents of Port Harcourt Federal Constituency II, Rivers State
- Lot 14: Medical Outreach in Afashio, Uzairue Etsako West LGA, Edo State
- Lot 15: Provision of Medical Outreach in Ekiosu Uneme – LGA, Edo State
- Lot 16: Expression of Interest (EOI) in the Provision of Outsourced (Cleaning Services)
- Lot 17: Expression of Interest (EOI) in the Provision of Outsourced (Security Services)
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025; or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Irrua Specialist Teaching Hospital Edo State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023; 2024
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the project evidence of at least three (3) similar jobs executed in the last three (3) years including Letters s;
k. For Supply of Medical and Laboratory Equipment: Letter of Authorization from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;
l. For Supply of Other Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
m. Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as MDCN; etc.;
n. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
o. ICT jobs: Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
p. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies are to collect the Standard Bidding Documents (SBD) from the office of the Chief Medical Director on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Federal Teaching Hospital Irrua’s Remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to Chief Medical Director at the first floor of the Hospital administrative building and clearly marked with the Lot bidded for. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box in the Office of the Chief Medical Director not later than 12:00 noon Monday, 30th June, 2025.
6. SUBMISSION OF EOI (SERVICES)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, 16th June, 2025.
7. OPENING OF EOI & TECHNICAL BIDS
The EOIs and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Monday, 16th June, 2025 and 12:00 noon Monday 30th June, 2025, respectively, in the Board Room of the Hospital, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Office of Chief Medical Director, as the Irrua Specialist Teaching Hospital will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Asst. Director of Procurement on atimoegodwin@yahoo.com.
8. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorised by the bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than Two (2) Lots;
d. All costs will be borne by the bidders;
e. The EOIs/Technical Bids Opening will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording;
f. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
g. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. Consultancy Services: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
i. The Irrua Specialist Teaching Hospital is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Chief Medical Director
Irrua Specialist Teaching Hospital
