DEADLINE: 23RD JUNE, 2025
FEDERAL POLYTECHNIC, DAURA
P.M.B 1049 DAURA-KATSINA STATE
INVITATION TO TENDER FOR THE EXECUTION OF YEAR 2025 TETFUND INTERVENTION PROJECTS FOR THE POLYTECHNIC
1.0 BACKGROUND:
The Tertiary Education Trust Fund (TETFUND) has allocated funds for the year 2025 intervention projects to Federal Polytechnic Daura, Katsina State for the execution of projects towards achieving the mandate of the institution. Accordingly, the polytechnic is desirous of engaging competent and reputable Supplier/Contractors with relevant proven experience to submit bids for the following projects.
2.0 SCOPE OF WORK/SUPPLY
2.1 GOODS
- GD-01: Procurement, Installation and Commissioning of Tools, Equipment, Machines and Material for Workshops.
- GD-02: Procurement of Library materials and Assorted Text Books.
3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible to participate:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
b. Evidence of Company Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025;
c. Evidence of current Pension Compliance Certificate valid till 31st December, 2025;
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 01/01/2026 or valid Certificate issued by BPP.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Polytechnic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars, and that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
i. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (COREN, QSRBN, ARCON, CORBON etc.);
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
m. For Laboratory and Workshop equipment, as well materials and other equipment, letter of Authorization from the Original Equipment Manufacturers (OEMs);
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director Procurement, Federal Polytechnic Daura, along Katsina Road, Daura Town, Katsina State from the date of publication of this advertisement between the working hours of 9:00am and 4:00pm. Evidence of payment of a non-refundable tender fee of N10,000.00 per lot, paid into the Federal Polytechnic Daura’s Remita account from any reputable commercial bank in Nigeria, must be presented before the collection of tender documents.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
The Rector,
Federal Polytechnic Daura,
Permanent site, Along Katsina Road,
Daura Town, Katsina State
And clearly marked with “Tender for (stating the name of the project)” Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the Director Procurement not later than 12:00pm of Monday 23 June, 2025.
6. OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadline for submission 12:00pm of Monday 23 June, 2025, in the Polytechnic Council Chamber at the Permanent Site, Along Katsina Road, Daura Town, in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Director Procurement, at the admin block of the permanent site, along Katsina road, Daura town. The Federal Polytechnic Daura will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement department on procurement@fedpolydaura.edu.ng
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Presence of bidders/representatives and members of the public is required during the bid opening ceremony. The bid opening will be at the presence of the professional bodies and Civil Society Organisations;
e. No bidder is allowed to participate in more than two (2) lots;
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
g. The Federal Polytechnic Daura is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed:
Rector
Federal Polytechnic Daura
