DEADLINE: 10TH JUNE, 2025
NWAFOR ORIZU COLLEGE OF EDUCATION
NSUGBE, ANAMBRA STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2025 TETFUND LIBRARY DEVELOPMENT INTERVENTION PROJECTS
1.0 INTRODUCTION
The Nwafor Orizu College of Education, Nsugbe, Anambra State in compliance with the requirements of the public procurement Act 2007 and other extant government regulations intends to undertake the procurement of Works for the implementation of YEAR 2025 TETFUND LIBRARY DEVELOPMENT INTERVENTION PROJECT following the Approval of the allocation of funds. Competent and experienced contractor/firms with relevant experience and good track record of prompt delivery of similar projects are hereby invited to submit bids for pre-qualification and tender exercise for the projects listed below;
2.0 SCOPE OF WORK
- Lot 1: Proposed Procurement and Supply of assorted Textbooks and Journals.
- Lot 2: Proposed Procurement and Supply of various Textbooks, Journals and Reference Materials
- Lot 3: Proposed procurement, supply and Installation of Library Equipment
3.0 Eligibility Requirements
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC₁ or CAC₂ and CAC₇;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022, 2023 & 2024) valid till 31st December, 2025 with Minimum Average Annual Turnover of N100m and above;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is applicable to bidders whose number of staff is 5 and above or bidders’ annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by Bureau of Public Procurement (BPP);
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Nwafor Orizu College of Education Nsugbe, Anambra State or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Company’s Audited Accounts for the last three (3) years (2022, 2023 & 2024);
I. Company’s Profile with the Curriculum Vitae of Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, ICDL, NITDA, CPN, and Current Practicing Licences etc.;
J. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size & nature) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs); is required
n. Evidence of Certificate of Registration with the Books Sellers Association of Nigeria
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director of Works, Nwafor Orizu College of Education, Nsugbe on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nwafor Orizu College of Education, Nsugbe at the Fidelity Bank with account Number 5060013006. A copy of payment receipt should be attached to the financial documents.
5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Provost, Nwafor Orizu College of Education, Nsugbe, Anambra State and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the office of the Provost, Nwafor Orizu College of Education, Nsugbe not later than 12:00 noon on Tuesday, 10th June, 2025.
6.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 10th June, 2025 at the Council Chamber, Administrative Building Nwafor Orizu College of Education, Nsugbe in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register at room 210 Office of the Provost, Nwafor Orizu College of Education, Nsugbe, as the Nwafor Orizu College of Education, Nsugbe will not be held liable for misplaced or wrongly submitted bids.
7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All pages of bid documents must be initialled;
d. All costs will be borne by the bidders;
e. The implementation of the advertised projects is subject to availability of fund;
f. Contractors with history of delay or abandonment of projects need not apply;
g. Document shall be verified and violators shall be returned to investigating authorities;
h. All bid documents must be initialed and paginated;
i. Failure to comply with the above requirements would automatically result in disqualification;
j. The advertisement shall not be construed as a commitment on the part of the Nwafor Orizu College of Education, Nsugbe or shall it entitle tenderers to make any claims or seek any indemnity from Nwafor Orizu College of Education, Nsugbe by virtue of their response to the advertisement;
k. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
l. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
m. The Nwafor Orizu College of Education, Nsugbe is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Head Procurement
Nwafor Orizu College of Education, Nsugbe,
Anambra State
