DEADLINE: 16TH JUNE, 2025
GEORGETOWN GLOBAL HEALTH NIGERIA (GGHN)
REQUEST FOR PROPOSAL (RFP) FOR DEVELOPMENT AND IMPLEMENTATION OF A REAL-TIME PICTURE-ENABLED DATA COLLECTION AND GAMIFIED MONITORING SYSTEM FOR IPC IN 91 HEALTH FACILITIES ACROSS KANO, JIGAWA, AND BAUCHI
RFP REFERENCE NUMBER: GGHN/IPC/01
1. Introduction
The Georgetown Global Health Nigeria (GGHN) is a Non-profit, Non-Governmental Organization that promotes best practices in health care delivery and research using local and internationally adapted models to strengthen health systems.
We are seeking proposals from qualified vendors to design, develop, and implement a real-time, picture enabled data collection and gamified monitoring system to strengthen Infection Prevention and Control (IPC) practices in 91 health facilities across Kano, Jigawa, and Bauchi states. This initiative aims to improve compliance with hand hygiene, sharps safety, and waste segregation practices through innovative technology and behavioural incentives.
2. Background
The project will leverage the Kobo Toolbox platform to enable geotagged, time-stamped photo submissions and integrate a gamification module to motivate frontline health workers. The system will include a centralized dashboard for real-time monitoring, analytics, and feedback.
3. Objectives
- Develop a mobile and web-based monitoring system using KoboToolbox for real-time data collection.
- Incorporate a gamified incentive mechanism to drive staff participation and compliance.
- Provide real-time analytics and feedback loops for IPC adherence.
- Train and build capacity among healthcare staff and supervisors.
4. Scope of Work
4.1 System Design and Development
- Configure Kobo Toolbox forms to support:
- Geotagged and time-stamped photo submissions.
- Categorization by IPC activity (eg, hand hygiene, waste segregation).
- Optional text comments and metadata fields.
- Develop a centralized dashboard with:
- Live feed of submissions and interactive maps.
- Trend analysis tools and automated alerts for anomalies.
- Supervisor feedback and recognition features.
4.2 Gamification Module
- Design a points-based system with:
- User and clinic-level leaderboards.
- Badges (e.g., “Hygiene Hero”) and a virtual rewards store.
- Clear rules for scoring, leveling up, and earning incentives.
4.3 Capacity Building and Training
- Conduct Training of Trainers (ToT) sessions in Kano, Jigawa, and Bauchi.
- Train GGHN state leads and facility staff on system usage and data integrity,
- Develop training materials and facilitate hands-on practicums in selected facilities.
4.4 Technical Support and Advisory
- Provide ongoing technical support and troubleshooting
- Offer post-training follow-up and remote assistance.
5. Deliverables
1. Fully configured Kobo Toolbox forms and integrated gamification module.
2. Centralized real-time dashboard with analytics and feedback tools.
3 Training materials and completed ToT sessions.
4. Technical support documentation and post-implementation report.
6. Vendor Qualifications
- Proven experience in developing and deploying KoboToolbox-based solutions.
- Expertise in gamification design and behavioral incentive systems.
- Experience working with healthcare systems in low-resource settings.
- Strong capacity-building and training capabilities.
7. Submission Requirements
Proposals must include:
1. Technical Proposal:
- Firm profile, relevant experience, and CV’s of key team members.
- Detailed methodology, work plan, and risk mitigation strategies.
2. Financial Proposal:
- Budget breakdown (in NGN) with payment milestones.
3. Compliance Documents:
- Details of completion of similar type of services undertaken in the last Three years
- Registration Certificate (CAC Certificate)
- Article of Association
- Memorandum of Association
- Tax Clearance Certificate
8. Evaluation Criteria
Proposals will be scored based on:
- Technical Approach (40%): Feasibility, innovation, and alignment with objectives.
- Experience (30%): Past projects, expertise in ML/healthcare, and local context understanding.
- Cost-Effectiveness (20%): Budget realism and value for money,
- Compliance (10%): Documentation completeness.
9. Terms & Conditions
- GGHN reserves the right to accept all or part of the proposal when the award is provided.
- GGHN reserves the right to require any bidder to enter a non-disclosure agreement.
- The Request for Proposal is not and shall not be considered an offer by GGHN.
- All responses must be received on or before the date and time indicated on the RFP. All late responses will be rejected.
- All unresponsive responses will be rejected.
- All proposals will be considered binding offers. The prices proposed must be valid for the entire period provided by the respondent.
- All awards will be subject to GGHN contractual terms and conditions and contingent on the avail-ability of donor funding.
- GGHN reserves the right to accept or reject any proposal or cancel the solicitation process at any time and shall have no liability to the proposing organizations submitting proposals for such rejection or cancellation of the request for proposals.
- All information provided by GGHN in this RFP is offered in good faith. Individual items are subject to change at any time, and all bidders will be notified of any changes.
- GGHN is not responsible or liable for any use of the information submitted by bidders or for any claims asserted from that place.
- The bidders are solely obligated to pay for any costs of any kind whatsoever which may be incurred by the bidder or any third parties relating to the Response. All responses and supporting docu mentation shall become the property of GGHN, subject to claims of confidentiality in respect of the response and supporting documentation, which has been clearly marked confidential by the bidder.
10. Contact Information
Submission and inquiries:
All proposals should be sent via soft copy to bidprocurement@gghnigeria.org and addressed toc
The Procurement Officer
Georgetown Global Health Nigeria (GGHN)
No. 2 Babatope Ajakaiye Crescent
Jahi District, Jahi, Abuja.
BIDS DUE NO LATER THAN 4 P.M. EST, June 16, 2025
Note: Late submissions will not be considered.
