DEADLINE: 21ST JULY, 2025
NASARAWA STATE DRUGS AND SUPPLIES MANAGEMENT AGENCY
INVITATION TO BID FOR THE SUPPLY OF ESSENTIAL MEDICINES, DIAGNOSTIC REAGENTS, AND OTHER MEDICAL CONSUMABLES UNDER A FRAMEWORK AGREEMENT
REQUEST FOR BID REF NO.: NS/NASDSMA/DRF/RFB/2025/01
1.0 INTRODUCTION:
The Nasarawa State Drugs and Supplies Management Agency (NASDSMA), among its statutory functions, is to streamline health commodity supplies that supports a coordinated system to deliver quality and affordable products in the state to accelerate UHC attainment. Towards implementing her 2025 programs through Procurement of essential health commodities, NASDSMA desires to enter into a Framework Agreement (FA) with reputable and eligible suppliers to strengthen a sustainable supply system in public health facilities across the State, leveraging on the revitalized platform of the Drug Revolving Fund (DRF) Scheme.
2.0 COMPLIANCE:
In compliance with the Nasarawa State Bureau of Public Procurement (NSBPP) Law 2020, the Agency hereby invites technical and financial sealed bids from competent, reputable and eligible suppliers with track records of performance and experience in the supply of essential healthcare products to send in their bids under a Framework Agreement (FA) for the supply of Essential Drugs, Diagnostic Reagents and other Medical Consumables.
3.0 SCOPE OF SERVICES:
The comprehensive scope of services related to this procurement will be detailed in the Standard Bidding Document (SBD), which will be issued to interested bidders upon payment of the prescribed fee.
4.0 GENERAL ELIGIBILITY CRITERIA:
The general public may wish to be guided that all procurement activities of the Agency shall be fully governed by the Nasarawa State Bureau of Public Procurement (NSBPP) Law 2020, whereby the following mandatory requirements/eligibility criteria are expected to be met by all prospective bidders:
a. Certificate of incorporation with Corporate Affairs Commission (CAC);
b. Certified true copy of Memorandum and Articles of Association;
c. Evidence of valid registration with the Nasarawa State Bureau of Public Procurement;
d. Company Audited Accounts for the last three (3) years;
e. Tax clearance for the last three (3) years;
f. Evidence of financial capability to execute the project, including a reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project if awarded the contract;
g. Company average annual turnover of not less than One Hundred Million Naira (N100,000,000.00);
h. Verifiable documentary evidence of at least three (3) jobs of similar nature executed with letters of award of contracts, job completion certificates as applicable;
i. That the company has fulfilled all obligations to pay taxes, pensions, and social security contributions. (PENCOM, ITF, NSITF, etc.);
j. Understanding of Nigeria’s healthcare landscape and healthcare service delivery challenges;
k. Verifiable evidence of Company key technical personnel with technical qualifications and registered with relevant professional bodies e.g. Pharmacy Council of Nigeria (PCN), National Agency for Food and Drug Administration and Control (NAFDAC), Standard Organization of Nigeria (SON), Certificate of Good Manufacturing Practice (CGMP), and current Annual Practicing License of the Superintendent Pharmacists, etc.
5.0 AN AFFIDAVIT CERTIFYING AS FOLLOWS:
i. That the documents submitted for the pre-qualification exercise are not only genuine but also correct;
ii. Sworn Affidavit disclosing whether or not any officer of NASDSMA is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all its ramifications and; that the company is not in receivership of any form of insolvency/bankruptcy nor debarment and that the company nor any of the Director(s) of the company has been convicted of any financial crimes;
iii. Any other relevant information that will help in determining the company’s suitability for the projects;
vi. Any prospective bidder that does not possess any of the above information need not apply.
6.0 COLLECTION OF BIDS:
Prospective bidders are required to collect bidding documents from the office of the Procurement Desk Officer, NASDSMA from the date of this publication between the hours of 9:00 am to 4:00 pm from Monday to Friday, excluding public holidays, upon the payment of non-refundable fee of Eighty Thousand Naira (N80,000.00) only, payable to the Nasarawa State Internally Generated Revenue (IGR) Central Billing System, by using any convenient payment method (e.g. Bank transfer, and Online banking platform), with evidence of payment to be verified by the Account section of NASDSMA. To generate a payment invoice, please contact the Nasarawa State Internal Revenue Service in Lafia, Nasarawa State.
7.0 SUBMISSION OF COMPLETED BIDDING DOCUMENTS:
Pre-qualification and financial bids should be submitted in two different sealed envelopes and labeled “Technical Bid” and “Financial Bid”, respectively, with the company’s name indicated on one side of the envelope. Both envelopes should be sealed in one envelope and marked with the project name at the top right-hand corner and addressed to: The General Manager, Nasarawa State Drugs and Supplies Management Agency (NASDSMA), Shendam Road, Lafia, Nasarawa State, not later than 10th July, 2025 by 12 pm. All documents for submissions must be transmitted with a forwarding letter duly signed by the company’s representative under the company’s letterhead paper bearing the contact address, telephone number (preferably GSM number), and email address. The financial bid shall contain a bid security of not less than 2% of the quoted bid price by way of a bank guarantee obtained from a reputable bank in Nigeria, acceptable to the procuring entity (NASDSMA). The bid validity period should be 120 days from the deadline of the bid submission date.
8.0 OPENING OF BIDS:
Bids will be opened immediately on the deadline for submission by 12:00 pm at the Conference Hall of the Nasarawa State Infectious Disease and Research Center (NASIDARC), Behind the Federal University Teaching Hospital, GRA, Lafia.
9.0 GENERAL INFORMATION:
i. Bids must be in English and signed by an official authorized by the bidder;
ii. Bids submitted after the deadline will be returned unopened;
iii. Only the financial bids of successful technical and pre-qualified bidders will be opened, while those of the unsuccessful pre-qualified bidders will be returned unopened;
iv. This advert shall not be construed as a commitment on the part of NASDSMA, nor shall it entail a company to make any claim(s) whatsoever and/or to seek any indemnity from NASDSMA by such company having responded to this advert;
v. All costs will be borne by the bidders as NASDSMA will not be held responsible for any cost or expenses incurred by any interested party in connection with any response to this advertisement;
vi. That NASDSMA reserves the right to annul the procurement process or reject a bid at any time without incurring any liabilities;
vii. Alternative bids will not be accepted;
viii. Any mutilated bid will not be accepted, and only bids that meet the eligibility criteria will be considered;
ix. New products will be subjected to quality control tests to determine the right quality, while evidence of the product’s NAFDAC registration is to be made available.
10.0 COLLECTION OF BID DOCUMENTS:
Successful eligible bidders are expected to obtain bidding documents from the office of the Procurement Desk Officer, NASDSMA, located at Shendam Road, Lafia, Nasarawa State, at a non-refundable cost of Eighty Thousand Naira (NGN80,000.00) only, payable as stated herein in this advert and notification.
11.0 SUBMISSION OF BID DOCUMENTS:
Bidders are to submit both the technical (pre-qualification criteria and profile) and financial bids in both hard and soft copies, in MS Excel format for financial bids submission only. All bids are to be packaged separately in one big sealed envelope and marked as “Technical and Financial Bids” for the supply of Essential Medicines, Diagnostic Reagents, and other Medical Consumables, addressed to: The General Manager, Nasarawa State Drugs and Supplies Management Agency (NASDSMA), Shendam Road, Lafia.
For further information, please contact:
The Procurement Desk Officer, NASDSMA.
Pharm. Haruna Muhammad Wakili
General Manager/CEO
Nasarawa State Drugs and Supplies Management Agency (NASDSMA),
Shendam Road, Beside Low-Cost Housing Estate, Lafia, Nasarawa State.
