DEADLINE: 1ST SEPTEMBER, 2025
GOMBE STATE UNIVERSAL BASIC EDUCATION BOARD (SUBEB)
FEDERAL LOW COST NEAR ILMI INTERNATIONAL COLLEGE,
PMB 097, GOMBE, GOMBE STATE.
INVITATION TO TENDER FOR YEAR 2024 UBEC/GME-SUBEB MATCHING GRANT PROJECTS
1. INTRODUCTION
The Gombe State Universal Basic Education Board (GME-SUBEB) in compliance with requirements of the Public Procurement Act, 2007 and other extant government regulations, intends to undertake projects for the implementation of the 1st—4th Quarters 2024 UBEC/GME-SUBEB Matching Grant Projects. The Board therefore, invites experienced and competent companies to submit bids for the following underlisted projects.
2. SCOPE OF THE WORK
a) Construction of Classroom blocks and Offices in Basic Schools
b) Renovations of dilapidated classroom blocks across the 11 LGAs of the state
c) Drilling of water boreholes
d) Procurement of pupils/ECCDE furniture to Basic Schools
3. ELIGIBILITY REQUIREMENTS
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7;
ii. Evidence of Company’s Tax Clearance Certificate for the past three (3) years valid till 31st December, 2025;
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose numbers of staff is 15 and above);
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose numbers of staff is 5 and above or the bidders’ annual turnover is N50m and above);
v. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2025;
vi. Evidence of Registration on the National Database of Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2025 issued by the Bureau of Public Procurement (BPP);
vii. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of Gombe State Universal Basic Education Board or Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars.
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, subject to any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
viii. Company’s Audited Account for the last three (3) years—2022, 2023 & 2024;
ix. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution pf the project when needed;
x. Company’s Profile with Curriculum Vitae of Key staff to be deployed for the project, Including copies of their academic/Professional qualifications such COREN, QSRBN, ARCON, CORBON, etc.;
xi. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xii. Works: List of Plants/Equipment with proof of ownership/Lease Agreement;
xiii. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
xiv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No.), and email address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBD) from the office of the Director of Planning, Research and Statistics of the Board upon presentation of evidence of payment of a non-refundable tender fee of N10,000.00k per lot paid into Gombe State Revenue Account in any reputable Commercial Bank in Nigeria.
5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot desired in two (2) hard copies each of the Technical and Financial Bids in sealed envelope and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelopes together in a bigger sealed envelope and addressed to the Executive Chairman, Gombe State Universal Basic Education Board PMB 097, Near Ilmi International College, Federal Low-Cost Gombe, Gombe State, and clearly marked with the name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the Name and Address of the bidder and be drop in the designated Tender Box, at the Directorate of Planning, Research and Statistics of the Board not later than 12:00 noon, Monday, 1st September, 2025.
6.0 OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 1st September, 2025 at the Premises of the Board in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the office of the Director of Planning, Research and Statistics of the Board will not be held liable for misplaced or wrongly submitted bids.
7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after deadline for submission would be returned un-opened
c. All cost will be borne by the bidder;
d. Technical Bids would be opened in the presence of the Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private professional bodies and will be covered by video recording; Invitation link will be sent to bidders who chooses to join the bid opening online;
e. Only pre-qualified bidders will be invited at a later date for financial bids opening, while financial bids of un-successful bidders would be returned un-opened.
f. The Board is not obliged to award the contract to the lowest bidder;
g. The Board may verify any or all claims made by bidders and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary; and
h. The Gombe State Universal Education Board is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement act, 2007.
SIGNED
HON. BABAJI BABADIDI
Executive Chairman
