DEADLINE: 15TH SEPTEMBER, 2025
FEDERAL MEDICAL CENTRE ASABA
ALONG NNEBISI ROAD WEST END, ASABA, DELTA STATE
INVITATION FOR TENDER FOR PROJECT EXECUTION
1. INTRODUCTION
Federal Medical Centre, Asaba, Delta State is a Federal Health Institution geared towards providing quality health care to Deltans and its environs. The hospital wishes to invite interested, competent, reputable contractors with relevant proven competence and experience to submit tender for the Equipping of Physiotherapy Department.
2. SCOPE OF GOODS
S/N PROJECT DESCRIPTION LOT NO 1 Equipping of Physiotherapy Department FMC/ASB/25/6
3. ELIGIBILITY REQUIREMENTS
Interested and competent Contractors wishing to carry out the projects are required to submit the following documents, which will be subjected to verification and due diligence by the institution:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1 or CAC 2 and CAC 7.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022, 2023, 2024) valid till 31st December, 2025 with a minimum of annual turnover of N100M.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Medical Centre, Asaba, Delta State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff including copies of their Academic/Professional qualifications.
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Job Completion Certificates and Photographs of the projects;
l. Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs) listed in the approved policy for procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;
m. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF BID DOCUMENTS
Interested companies are to collect Standard Bidding Documents (SBD) from the Procurement Unit of FEDERAL MEDICAL CENTRE, ASABA. Along Nnebisi Road West End Asaba upon presentation of receipt of a non-refundable fee of Ten Thousand Naira (N10,000.00) paid into the Federal Medical Centre, Asaba Remittal account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF BIDDING DOCUMENTS
5.1 Prospective companies are to submit bid for the Lot. two (2) hard copies each of the Technical and Financial bids with soft copy of financial bids only in MS Excel format, packaged separately in sealed envelopes and clearly marked as Technical Bid or Financial Bid.
5.2 Thereafter, put the two sealed envelopes together in a bigger sealed enveloped address to the MEDICAL DIRECTOR, FEDERAL MEDICAL CENTRE ASABA along Nnebisi Road West End Asaba and clearly marked with (the name of the project name and lot number).
5.3 Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at the Procurement Unit not later than 12:00 noon on Monday, 15th September, 2025
6. OPENING OF TECHNICAL BIDS
Technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 15th September, 2025, in the Board Room of Federal Medical Centre, Asaba.
Please note: Only the financial bids of companies that were pre-qualified from the technical evaluation will be opened and considered. Bidders are advised to ensure they sign the Bid Submission Register at the Procurement Unit. The Federal Medical Centre, Asaba will not be held responsible for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement via kpobor@gmail.com.
GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorized by the bidders.
ii. Bids submitted after the deadline for submission would be returned un-opened
iii. Bidders should not bid for more than two (2) lots
iv. All cost will be borne by the bidder.
v. The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording.
vi. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
vii. The Federal Medical Centre, Asaba is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.
Signed
Dr. E. Omo
Ag. Medical Director
