DEADLINE: 25TH AUGUST, 2025
FEDERAL MINISTRY OF INFORMATION AND NATIONAL ORIENTATION (FMI&NO)
RADIO HOUSE, AREA 10, GARKI, ABUJA
INVITATION TO TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
The Federal Government has provided funds in the 2025 Appropriation Act for implementation of projects and programmes by the Federal Ministry of Information and National Orientation (FMI&NO). In compliance with requirements of the Public Procurement Act 2007, interested, competent and reputable companies with relevant experience and good track record of performance are hereby invited to submit Technical/Financial Bids for the following projects:
2. SCOPE OF SUPPLIES/WORKS
CATEGORY A: GOODS
- NCB/G3/2025: Purchase of Office Furniture and Office Equipment to FMI&NO, Radio House, Abuja
- NCB/MV/G6/2025: Purchase of Staff Welfare Bus
- NCB/MV/G9/2025: Purchase of Utility Vehicle for National Archives, FMI&NO
- NCB/G11/2025: Purchase of Photocopy and ID CARD Machines, Computers and Accessories
CATEGORY B: WORKS
- NCB/W1/2025: Rehabilitation and Repairs of Office Building, FMI&NO
3. ELIGIBILITY REQUIREMENTS
All submissions must be accompanied with the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Ministry of Information and National Orientation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, NSE, CORBON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For supply of vehicles, Vehicles Engines must have compressed natural gas(CNG), Only companies included in the National automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representative, should bid for the vehicles.
n. For Supply of Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEMs);
o. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested bidders are to collect the Standard Bidding Documents (SBD) from the office of the Director (Procurement), Procurement Department, Federal Ministry of Information and National Orientation, 9th Floor, Room 5, Wing B, Radio House, Area 10, Garki, Abuja, upon presenting evidence of payment of non-refundable Tender Fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the TSA of the Federal Ministry of Information and National Orientation in any reputable Commercial Bank in Nigeria. (The TSA Account Number is to be obtained from the Ministry’s Finance and Accounts Department). Collection of SBD is from 9:00 a.m. to 3:00 p.m. on working days.
5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Permanent Secretary, Federal Ministry of Information and National Orientation, Radio House, Abuja and clearly marked with the Project Title and Lot Number. Furthermore, the reverse side of each sealed envelope should bear the Name and Address of the bidder and the sealed bigger envelope should be deposited in the Tender Box placed in the office of the Director (Procurement), Procurement Department, Federal Ministry of Information and National Orientation, 9th Floor, Room 5, Wing B, Radio House, Area 10, Garki, Abuja, not later than 12:00 noon Monday, 25th August 2025. Please ensure that you sign the Bid Submission Register when submitting bids, as the Federal Ministry of Information and National Orientation would not be liable for misplaced or wrongly submitted bids.
8. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than Two (2) Lots;
d. All costs will be borne by the bidders;
e. Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidders who choose to join the bid opening online;
f. Bidders can submit through Post (Courier Services);
g. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
i. For further enquiries, please contact Deputy-Director (Proc), Procurement Department, Federal Ministry of Information and National Orientation, 9th Floor, Room 5, Wing B, Radio House, Abuja, between 9:00 a.m. and 3:00p.m. on working days.
j. The Federal Ministry of Information and National Orientation is not bound to pre-qualify/ shortlist any Applicant and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
Signed:
PERMANENT SECRETARY
Federal Ministry of Information and National Orientation
