DEADLINE: 1ST SEPTEMBER, 2025
RIVERS STATE UNIVERSITY
PMB 5080, RIVERS STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR RE-PRIORITIZED YEAR 2024 TETFUND SCHOLARSHIP FOR ACADEMIC STAFF TRAINING AND DEVELOPMENT ALLOCATION-2024R/SX292 INTERVENTION PROGRAMME FOR THE PROCUREMENT OF LABORATORY EQUIPMENT
1. INTRODUCTION
As part of its re-prioritized year 2024 Tetfund Scholarship for Academic Staff Training And Development Allocation- 2024R/Sx292 Intervention Programme for the Procurement of laboratory equipment, the Rivers State University, is desirous for supply, Installation, Testing and Commissioning of Laboratory Equipment.
The University hereby invites experienced and competent contractors/ supplier with good track records to submit bids for the projects as described here under.
2. SCOPE OF WORKS/SUPPLY
LOT NO DESCRIPTION 1 SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF LABORATORY EQUIPMENT
The Scope of works comprises the supply, Installation, Testing and Commissioning of Laboratory Equipment, including all necessary accessories as detailed in the Tender document.
3. ELIGIBILITY REQUIREMENTS
Prospective Bidders are required to submit comprehensive documents that highlight the bidding company’s ability to carry out the services such as:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC₁₁ or CAC₂ and CAC₄;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31ˢᵗ December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31ˢᵗ December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31ˢᵗ December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31ˢᵗ December, 2025;
f. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Rivers State University or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
g. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024
h. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
i. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, NITDA & CPN, etc.;
j. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
k. Evidence of current Licence/Accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
l. ICT jobs: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should
be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the
company/Firm’s Letter Head Paper bearing amongst others, the registration Number (RC) as Issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e- mail address. The Letterhead paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect Tender Documents from the office of the Secretary to the Vice Chancellor, Rivers State University Nkpolu-Oroworukwo, PMB 5080, Rivers State, showing evidence of payment of a non-refundable fee of N10,000.00 per Lot, paid into the account of the Rivers State University.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit for each of the Lot desired, two (2) copies each of the technical and financial bids only with soft copy of financial bid in Ms Excel format packaged separately in sealed envelopes addressed to The Vice Chancellor, Rivers State University and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at the Vice Chancellor’s Conference Room, Senate Building, Rivers State University not later than 12:00 noon Monday 1ˢᵗ September 2025
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Monday 1ˢᵗ September 2025, in The Vice Chancellor’s Conference Room, Rivers State University, in the presence of Bidders or their representative, while the Financial bids will be kept un-opened. Please, ensure that you sign the bid Submission Register at The Vice Chancellor’s Conference Room, Rivers State University, as the Rivers State University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the office of the Vice Chancellor, Rivers State University.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline would be returned unopened;
c. All costs will be borne by the bidders
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. The Rivers State University is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed:
PROF. ISAAC ZEB-OBIPI
VICE CHANCELLOR
RIVERS STATE UNIVERSITY
