DEADLINE: 21ST SEPTEMBER, 2025
GRASSROOT INITIATIVE FOR STRENGTHENING COMMUNITY RESILIENCE (GISCOR)
REFERENCE NO.: ITB/NG/MAI/GISCOR/2025/08/001
INVITATION TO BID FOR THE SUPPLY OF MEDICAL EQUIPMENT (LOT 1) AND PHARMACEUTICALS (LOT 2)
Introduction
Grassroots Initiative for Strengthening Community Resilience (GISCOR) is a national humanitarian and developmental organization that is non-governmental, non-profit, and non-political currently actively presence in the North-Eastern and Northwestern Nigeria is geared towards strengthening the resilience of affected population due to conflict and natural disasters hereby invites qualified and reputable vendors to submit sealed bids for the supply of:
- Lot 1: Medical Supplies and Equipment
- Lot 2: Pharmaceuticals
Bidders may apply for one or both lots. Each lot will be evaluated independently.
Scope of Work
- Lot 1: Includes diagnostic devices, surgical instruments, patient monitoring systems, and other essential hospital equipment.
- Lot 2: Includes essential medicines, and consumables in accordance with WHO standards and national regulatory guidelines.
Detailed specifications are provided in the bidding document in annex B which can be downloaded via GISCOR website http://www.giscor.org/
Documents to file
Supplier registration Form (see Annex A)
The submission form must be submitted using the standard form attached. Bidders must comply with the form and the instructions resented in the form. It is important to complete the form as clearly as possible, so that the file can be properly assessed. The information must therefore be precise and sufficiently detailed.
Additional documents
- Company profile, TIN and CAC registration
- Legalized copy of the tax certificate up to date.
- Stamped supplier registration form (Annex A).
- Tender form must be filled signed and stamp
General
- All documents submitted must be in English.
- Please submit a complete application form.
- Please do not submit in duplicate for any application.
Evaluation of application files
The ITB shall be awarded to the bidders who have submitted the highest rated bid among those that comply. The evaluation will be carried out by the Tender Analysis Committee which will take place as follows:
- Examination of the admissibility and conformity of the offers (Tender opening).
- Evaluation of the technical quality of the bid: 60 points
- Evaluation of the financial offers (by comparison of the prices): 40 points
Administrative verification
Upon opening of the application forms, an administrative evaluation will be performed. This will entail a thorough scrutiny to determine the registration status of the company/supplier/business with the Cooperate Affairs Commission. The Bid Opening Committee will conduct this search through the CAC Portal at https://search.cac.gov.ng.
Notably, businesses that are not registered will be deemed ineligible, and those registered with a status of “INACTIVE” will also be disqualified. Furthermore, the Bid Opening Committee will assess all bids received via mail and those in the envelopes to confirm if they were received within the set deadline, whether they are appropriately sealed with no indication of tampering and if they have the required reference to the call for tenders. Failure to meet any of these conditions will result in disqualification of the bid.
Eligibility Criteria
Bidders must meet the following minimum requirements:
ESSENTIAL CRITERIA The supplier submitted his bids with in the set dateline (date and time). Yes No CAC Registration status Active Inactive Tender form filled signed and stamped Yes No The envelope is duly closed, with no trace of attempted opening or tinkering. Yes No The envelope received, has the reference of the call for tenders. Yes No Valid tax clearance certificate Yes No Company profile, TIN and CAC registration documents Yes No Legal Representatives Identification (ID Card). Yes No Note: For criteria rated Yes/No, 1 No is enough to eliminate or reject the submission.
Evaluation Criteria (Scoring matrix)
Technical Evaluation (60%) for lot 1
S/No Criteria Max Score 1 Relevant experience and past performance (Evidence of previous supply of similar items (minimum 2 contracts ) 10 2 Shortest delivery lead time will get highest score (5marks) 5 4 Provision of Pharmacy Residential license (Local presencerepresentative in Nigeria) Pharmacist professional license, (5 marks each for document provided) 10 5 Completion ratio = Items available x 10 Total items requested 10 6 Expiry date not less than 36 months Completion ratio = Expiry period of items provided x 15 Total items 15 7 Warranty not less than 24 months for equipment (where applicable) Completion ratio = warranty period of items provided x 10 Total items 10 Total 60
Technical Evaluation (60%) for lot 2
S/No Criteria Max Score 1 Relevant experience and past performance (Evidence of previous supply of similar items (minimum 2 contracts ) 10 2 Shortest delivery lead time will get highest score(5marks) 5 4 Provision of Pharmacy Residential license (Local presencerepresentative in Nigeria) Pharmacist professional license, (5 marks each for document provided) 10 5 Completion ratio = Items available x 10 Total items requested 10 6 Expiry date (20 marks) not less than 36 months Completion ratio = Expiry period of items provided x 20 Total items 25 Total 60
- Minimum technical score to qualify for financial evaluation: 30/60
Financial Evaluation (40%)
S/No Criteria Max Score 1 Price competitiveness =lowest bid amount x 40 Amount Bid Bidder 40 Total 40
The analysis commission will establish an average price per article for each tenderer by Calculating the arithmetic mean of the prices proposed by the said tenderer according to the different sections. It remains that for the successful bidder, the purchase order swill remain based on the unit prices that he has proposed by tranche.
The score of 40 points is awarded to the tenderer whose offer is the lowest. GISCOR reserves the right to reject any offer whose financial part is deemed too low, unviable or incompatible with the performance of the proposed work.
Method of Application
All bids must be submitted in sealed envelopes clearly marked with the Lot number(s) being applied for.
Bids should be addressed to the Procurement Committee and submitted at our office located at Plot No 174 off Damboa Raod Adamawa Street Opposite Nanne and Boi Hotel, Extension Maiduguri Borno State OR via email to procurement@giscor.org
Deadline for submission: 21 September, 2025 @ 5:00PM
Late submissions will not be considered.
Questions/Clarification requests
The organization reserves the right to accept or reject any bid, and to annul the bidding process at any time without incurring any liability. Clarification requests may be sent to: procurement@giscor.org
Please note: Phone calls or personal visits, questions by phone or in person are not allowed
