DEADLINE: 6TH OCTOBER, 2025
PLATEAU STATE POLYTECHNIC
P.M.B 02023, BARKIN LADI, JOS, PLATEAU STATE
OFFICE OF THE RECTOR
INVITATION TO BID FOR YEAR 2025 TETFUND ZONAL INTERVENTION 2025T/FY518
(1) INTRODUCTION
Plateau State Polytechnic, Barkin-Ladi, desires to execute the year 2025 TETFund Zonal Intervention. The institution therefore solicits for reputable and proven contractors to submit pre-qualification and tender documents (Technical and Financial Bids) for the under-listed procurement
(2) SCOPE OF WORK
LOT 1: Procurement, Installation, Testing and Commissioning of Equipment for Hospitality and Tourism Management Technology Student’s Demonstration Laboratory comprising of the following Equipment:
(1a) Heavy Kitchen Equipment (TETF/POLY/BARKIN-LADI/ZN/2025/01)
(1b) Light Kitchen Equipment (TETF/POLY/BARKIN-LADI/ZN/2025/02)
(1c) Gymnasium Equipment (TETF/POLY/BARKIN-LADI/ZN/2025/03)
(1d) Restaurant and Bar Equipment (TETF/POLY/BARKIN-LADI/ZN/2025/04)
(1e) Equipment for Accommodation Operation Apartment (TETF/POLY/BARKIN-LADI/ZN/2025/05)
(1f) Equipment for Unisex Saloon (TETF/POLY/BARKIN-LADI/ZN/2025/06)
LOT 2: Procurement, Installation, Testing, and Commissioning of Equipment for:
((2a) Conference and Event Hall (TETF/POLY/BARKIN-LADI/ZN/2025/07)
(2b) Procurement, Installation, Testing, and commissioning of Office Equipment for Various Departments (TETF/POLY/BARKIN-LADI/ZN/2025/08)
(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents for pre-qualification:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024; with minimum average annual turnover of N50 million;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (applicable where number of staff is at least 15);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (applicable where number of staff is at least 5 or at least N50m turnover);
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Plateau State Polytechnic, Barkin-Ladi or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- No director of the Company has been convicted of procurement fraud in any country;
(h) Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications.
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards. Valuation Certificates, Job Completion Certificates and Photographs of the projects
(l) For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate IRR Sworn Affidavit are compulsory for each JV partner)
(m) For joint venture/partnership, memorandum of understanding (MoU) should be provided indicating, among others, the lead partners (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificatae, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner.
Note: All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Procurement Unit on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid at the Polytechnic’s Bursary Office, main campus Heipang, Barkin-ladi.
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit their bid for each of the Lot desired with evidence of payment of non-refundable fee of N10, 000.00 per Lot; two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as ‘Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Rector, Plateau State Polytechnic, Barkin-Ladi, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 10:00am on Monday, 6 October 2025.
(6) OPENING OF FINANCIAL BIDS
Only the company who qualifies the technical bids will have their financial bids opened immediately after the deadline for submission at 10:30 am on Tuesday, 7 October, 2025, at the Main Conference Hall, Main Campus Heipang in the presence of Bidders or their representatives. Please, ensure that you sign the Bid Submission Register as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement Plateau State Polytechnic, Barkin-Ladi, Plateau State.
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned unopened;
(c) Bidders should not bid for more than one (1) Lot;
(d) All costs will be borne by the bidders. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency.
(e) Only pre-qualified bidders at technical evaluation will proceed for the financial bid opening, while the financial bids of unsuccessful bidders will be returned un-opened.
(f) The Plateau State Polytechnic, Barkin-Ladi, Plateau State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
MRS HELEN MANJI
HEAD OF PROCUREMENT UNIT
FOR: RECTOR
PLATEAU STATE POLYTECHNIC, BARKIN-LADI, PLATEAU STATE
