DEADLINE: 23RD OCTOBER, 2025
ACHIEVING HEALTH NIGERIA INITIATIVE (AHNI)
REFERENCE: ACE1-ITB-001-010-2025
REQUEST FOR QUOTATION (RFQ)FOR THE SUPPLY OF VARIOUS COMMODITIES
(a) BACKGROUND
Achieving Health Nigeria Initiative (AHNI) is one of Nigeria’s leading national non-governmental organizations committed to promoting a healthy and safe society where everyone can thrive. Our mission is to improve the quality of life for all people, especially vulnerable groups, through inclusive, community-led programming.
AHNI’s work is guided by a strong commitment to gender equality, social inclusion, and the systematic use of research-based evidence to inform policy, scale up proven interventions, and achieve measurable impact. Through this integrated and evidence-driven approach, AHNI strengthens systems, builds resilient communities, and contributes to both national and global development goals.
AHNI hereby invites interested, qualified, and authorized suppliers to submit sealed quotations for the supply of IT equipment, accessories and consumables; medical and laboratory consumables; and the printing of monitoring and evaluation tools.
(b) REQUEST:
Detailed scope of work and specifications for each category can be accessed through the weblinks provided below:
- LOT 1: IT Equipment, Accessories and Consumables (https://bit.ly/42JtWGR)
- LOT 2: Medical and Laboratory Consumables (https://bit.ly/4opGPhU)
- LOT 3: Printing of Monitoring & Evaluation Tools (https://bit.ly/4ojhOEN)
(C) MINIMUM ELIGIBILITY REQUIREMENT:
| No | Tender Requirement |
| 1 | Company Profile: Bidders must submit a comprehensive company profile indicating the registered address(es), official and functional email address(es), telephone number(s), and designated point of contact (name and position) for the company. |
| 2 | Evidence of Legal Registration: Bidders must provide verifiable legal registration documents of the company, including Certificate of Incorporation (CAC), FORM C02, and FORM C07, or Business Name Registration as applicable. Equivalent valid documentation issued by the Corporate Affairs Commission (CAC) will also be accepted. |
| 3 | Latest Tax Clearance Certificate (TCC): Bidders must provide a valid Tax Clearance Certificate covering a financial year not earlier than 2023. Please note that AHNi will scan the QR code on the TCC to verify its authenticity. |
| 4 | Evidence of Financial Capability: Bidders must provide a copy of their most recent, signed, and stamped audited financial report, covering a financial year not earlier than 2023, as proof of financial capacity to execute the contract. |
| 5 | Bank Reference Letter: Bidders must provide a current Bank Reference Letter, duty signed and authenticated by an authorized official of the bank, and addressed to Achieving Health Nigeria Initiative (AHNi) as evidence of financial reliability. |
| 6 | 1. Letter of Authorization: Valid authorization letter from the Original Equipment Manufacturer (OEM) or a valid distributorship certificate for IT Equipment, Accessories, and Consumables — required to qualify for award under LOT 1.2. Evidence of Printing Press Ownership: Bidders applying for printing-related LOT(s) must provide verifiable evidence of ownership of a functional printing press. Please note that AHNi will conduct a physical inspection to confirm this claim prior to award. |
| 7 | Verifiable evidence of experience in the award(s) applicable to the quoted LOT(s) of interest must demonstrate a similar scope, complexity, and value, and must have been executed within the last two (2) years. Interested bidders are required to provide copies of job orders or contracts, along with corresponding waybills, delivery notes, or job completion reports as proof of successful delivery or execution |
| 8 | Financial Quotation and Essential Commercial Terms: Bidders must submit a comprehensive financial quotation clearly stating the essential commercial terms, including but not limited to: Price reasonableness and cost breakdown, Acceptable product/service quality, Delivery lead time, Validity period of quotation, Warranty details (where applicable) |
(d) GEOGRAPHICAL ELIGIBILITY
To be eligible to bid for LOT 3, bidders must have an operational presence and a functional printing press located within the Northeast region of Nigeria. Preference shall be given to bidders operating in Adamawa, Borno, Yobe, and Taraba States, where the printing activities will be implemented, to facilitate ease of sample review, quality assurance, and timely delivery.
(e) EVALUATION AND SELECTION CRITERIA:
Bidders must ensure that all requested information under section (c) is fully included in their submission documentation. Proposals will be evaluated based on the following criteria:
Bidders must ensure that all requested information under section (c) is fully included in their submission documentation. Proposals will be evaluated based on the following criteria:
Evaluation Stages Key Checks Evaluation Rating 1st STAGE Complete Conformity to Tender Submission Requirements PASS OR FAIL 2nd STAGE Provision and Conformity to Minimum Eligibility Requirement listed 1-7 PASS OR FAIL 3rd STAGE A Full-colour Electronic Sample Presentation is required for review In line with the specifications for Medical Laboratory Consumables only.Please note that failure to provide a dear, eligible, and full-colour sample image of the ‘ items proposed for supply, or failure to meet the requirements of any sub-lot or the entire lot, will result in automatic disqualification from proceeding to the next stage of the evaluation process. PASS OR FAIL 4th STAGE Financial Bid Opening and Evaluation: Only bidders that meet the minimum eligibility, sample evaluation and financial quotation requirements as outlined in 8 will be considered. PASS OR FAIL 5th STAGE Consideration for Award: Minimum Eligibility Requirements, Including assessment of price reasonableness, completeness of commercial terms, delivery lead time, validity, warranty, and cost-effectiveness of the offer. Depending on the LOT, a Quality and Cost-Based Selection (QCBS) model shall be applied In determining the award. Consideration will be given to the lowest responsive and responsible bid that meets the specified technical and quality requirements.
(f) SUBMISSION PROCEDURE AND INSTRUCTIONS:
Eligibility Requirement Documentation (Criteria 1–7) and Financial Quotation Including Commercial Terms (Criteria 8) MUST be submitted in two (2) separate sealed envelopes, each signed by an authorized representative (as applicable) and properly labelled with the bidder’s company name on one side, and The LOT number on the other side.
Both envelopes should then be placed in one larger sealed envelope, clearly addressed and submitted in hard copy to the address provided below:
The Procurement Committee,
Achieving Health Nigeria Initiative (AHNI),
No.11 Muhammad Buhari Lane, Kofare Annex. Behind Bell Dome Consult Hospital, Kofare, Yola,
Adamawa State.
(g) ADDITIONAL INFORMATION TO BIDDERS:
- For any clarification or inquiry regarding any aspect of this Request for Quotation (RFQ), please send an email clearly indicating the RFQ LOT number in the subject line to: acebay.procurement@ahnigeria.org.ng
- AHNI is exempted from Value Added Tax (VAT) but will deduct Withholding Tax (WHT) in accordance with applicable Nigerian tax laws.
- All proposal documents submitted, including financial quotations, must remain valid for a minimum period of 0 days from the proposal due date. This validity covers all elements of the proposal, including but not limited to costs, terms, conditions, and service level agreements. In addition, a standard manufacturer’s warranty must apply to all applicable equipment and supplies.
- AHNI requires all suppliers, contractors, and partners to fully comply with its organizational policies on Protection Against Sexual Exploitation and Abuse (PSEA) and the Violence Against Persons (Prohibition) Act (VAPPA, 2015). Compliance with these policies is mandatory for all prospective bidders and forms an integral part of AHNI’s vendor eligibility and contracting process.
(h) CLOSING DATE:
All completed proposal documents must be hand-delivered or couriered to the address stated above on or before Thursday 23rd October 2025, at 5:00 p.m. (GMT).
DISCLAIMER
AHNI reserves the right to select and negotiate with companies it deems qualified, in its sole discretion, for competitive bidding and may terminate the process at any stage without incurring any liability. The issuance of this bid document does not constitute a commitment by AHNI to award a contract. This advertisement and the entire bidding process are completely free of charge — bidders are strongly advised to beware of fraudsters.
