Ministry Of Police Affairs (MPA)- Invitation To Tender For The Implementation Of FY 2025 Appropriation (2 Lots)

DEADLINE: 27TH OCTOBER, 2025
MINISTRY OF POLICE AFFAIRS (MPA)
INVITATION TO TENDER FOR THE IMPLEMENTATION OF FY 2025 APPROPRIATION

1.0 INTRODUCTION
1.1 The Federal Government of Nigeria has allocated funds to the Ministry of Police Affairs (MPA) in the 2025 Capital Appropriation for the procurement of Goods, Works and Services in furtherance of its statutory mandate.
1.2 In compliance with the fundamental principles of Public Procurement as prescribed by the Public Procurement Act 2007, the Ministry (MPA) hereby invites interested, eligible and experienced bidders/suppliers and consulting firms of proven competence to submit tender documents for the following projects:

2.0 SCOPE OF SERVICES

3.0 ELIGIBILITY REQUIREMENTS
Prospective applicants should submit the under-listed requirements, to be eligible to participate in the bidding process:
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC 1.1, CAC 2 and CAC 7. Business Name is also acceptable for Services;
ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022, 2023 and 2024) and valid till 31st December, 2025
iii. Evidence of current Pension Compliance Certificate (PENCOM) valid till 31st December, 2025;
iv. Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
v. Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid certificate issued by BPP;
vii. Sworn Affidavit disclosing the following:

• whether or not any officer of the relevant Committees of the Ministry of Police Affairs or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceeding; and
• That none of the Directors has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the company does not have existing loan or financial liability with any bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

viii. Company’s Audited Accounts for the last three years – (2022, 2023, and 2024);
ix. Evidence of Financial capability to execute the project by submission of reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
x. All bidders interested in Services must submit verifiable evidence of Registration with relevant Regulatory Body such as EHORECOH etc;
xi. Detailed Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, SURCON, CORBON for construction, CPN & NITDA etc;
xii. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Award, Valuation Certificates, and Job Completion Certificates and photographs of the projects;
xiii. For Civil Works: List of Plant/Equipment with Proof of Ownership/Lease Agreement;
xiv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (Compliance with the requirements of CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner); and
xv. All documents for submission must be transmitted with Covering/Forwarding letter on the Company’s/Firm’s Letter Headed Paper duly signed by the authorized officer of the firm. The Letter Headed Paper should bear amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) e-mail address, the Names and Nationalities of the Directors of the Company at the bottom of the page,

4.0 COLLECTION OF TENDER DOCUMENTS
4.1 Interested bidders are to collect the bid documents from the Office of the Director Procurement, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11th Floor upon the presentation of evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only, for each Lot, paid in to Remita Account of the Ministry of Police Affairs (Applicable for Works and Services). The payment shall be converted into received evidence of payment at the Cash Office, Ministry of Police Affairs, 11th Floor, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja.

5.0 SUBMISSION OF TENDER DOCUMENTS
5.1 Prospective Bidders are to submit for the desired Lot in two (2) hard copies (Original and Photocopy each) of the technical and financial Bids and sealed in Separate Envelopes. The two (2) Envelopes are to be conveyed in a third larger Envelope, with Lot Number, Company Name and Address clearly written on one (1) side of the Envelop and the Ministry’s Address on the other side. (also attach soft copy of Financial Bids in MS Excel format). The Envelope is addressed to:
The Permanent Secretary,
Ministry of Police Affairs,
Federal Secretariat Phase III, Shehu Shagari Way,
Central Business District, Abuja.

5.2 The reverse side of all the envelopes used must bear the BIDDER’S NAME and address as well as the authorized contact person’s phone number (All written out in capital letters)
5.3 Submission of all bids shall not be later than 12:00 noon, Monday 27th October, 2025 and the submissions are to be made at the Procurement Department of the Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, 11th Floor, Room 11.01 in designated tamper-proof “Tender Boxes”.
5.4 All Bidders or their representatives are enjoined to ensure that they sign the Bid Submission Register in the Office of the Director Procurement, Room 11.01, 11th Floor, Ministry of Police Affairs, as the Ministry will not be held liable for any lost, misplaced or wrongly submitted bid documents. For further enquiries, please contact the Director Procurement via e-mail at procurement@policeaffairs.gov.ng.

6.0 OPENING OF TECHNICAL BIDS
Only the technical bids for all categories shall be opened immediately after close of submissions at 12:00 noon on Monday 27th October, 2025. The public opening shall take place at the Honourable Minister’s Conference Room, 10th Floor, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, in the presence of bidders or their representatives and observers from invited professional Bodies and Civil Society Organizations.

7.0 GENERAL INFORMATION
a. All bidders must adhere to the provisions of Standard Bidding Documents (SBDs);
b. Bids must be in English Language and signed by an official authorised by the bidder;
c. Bids submitted after the deadline for the submission would be returned un-opened;
d. All costs incurred will be borne by the bidders;
e. This invitation for Bids shall not be construed as a commitment on the part of the Ministry or its Official, for contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the Ministry by virtue of having responded to this advertisement;
f. The Ministry of Police Affairs is not obliged to shortlist/pre-qualify any applicant, and reserves the right to invoke the provision of Section 28 of the Public Procurement Act, 2007 without incurring any liability to the bidder(s);
g. Technical and financial bids in one envelope that will expose the technical or financial bid at the time of opening shall be disqualified;
h. Non-Compliance to the instructions stated above and as contained in the Standard Bidding Documents (SBDs) will lead to disqualification.
i. Submission of fake documents in support of a bid shall lead to prosecution as all documents received shall be referred to the issuing authorities and or security agencies for verification.

8.0 PLEASE NOTE THAT
i. The Ministry will verify any or all the claims made by the applicants and may disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary including prosecution in the law court.
ii. Bidders who have worked for the Ministry of Police Affairs and have history of poor performance, abandonment, termination and prolonged contract execution period arising from dilatory conduct of contractor need not apply.

Signed
THE PERMANENT SECRETARY
MINISTRY OF POLICE AFFAIRS