DEADLINE: 3RD NOVEMBER, 2025
OBAFEMI AWOLOWO UNIVERSITY
ILE-IFE, NIGERIA
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
The Obafemi Awolowo University, Ile-Ife is desirous of awarding contract for the under-listed project under the Year 2024 TETFund Career Service Centre Intervention and Year 2025 TETFund Annual Intervention projects. It therefore invites bids for pre-qualification and tender for the following project:
2. SCOPE OF GOODS AND WORKS
YEAR 2024 TETFUND CAREER SERVICE CENTRE INTERVENTION
1. REHABILITATION/RENOVATION OF EXISTING STRUCTURE
Rehabilitation of Existing Building and Upgrading of Permanent Centre; Renovation of the Building, Fixing of Roof, Windows, Painting and Other Aesthetic Fixings.
2. PROCUREMENT OF OFFICE FURNITURE AND STATIONARY EQUIPMENT.
3Nr. Hp. Laser Jet M1404 Printer, 1Nr. HP. 3-in-1 Scanner, 1Nr. Sharp Photocopier AR-7024 Machine, 2Nr. KW Trio Giant Stapler KW, 2Nr. HP. Bluegate UPS 653 VA, 3Nr. All-in-One HP. 200 G4 Desktop Intel Core i3One Terabyte HDD 8GB Computer, 1Nr. Hisense REF-093DR 90L Single Door Refrigerator, 1Nr. Panasonic Projector with Stand, 1Nr. White Board Presentation Screen, 10Nr. Kangaroo Strong, Small, Handy/Mini Stapler, 2Nr. Classy 12-inch (30cm) Wall Clock, 1Nr. Century 2000VA Automatic Voltage Regulator Stabilizer, 1Nr. Headphone, 1Nr. 15” Wireless mighty Speaker.
3. SUPPLY OF SOLAR EQUIPMENT AND ELECTRONIC EQUIPMENT
3Nr. Metal Filing Cabinet-4Drawers, 2Nr. 1.6m Office Executive Exotic Table with Drawers, 2Nr. Office Executive Chair, 1Nr. Century 2000VA Automatic Voltage Regulator Stabilizer, 1Nr. Big Boss Office Executive Chair, 1Nr. Padded Airport Chair, 1Nr. Conference Table by 10, 30Nr. Banquets Chair, 2Nr. 1.4m Office Table with 2drawers, 1Nr. Relaxing Office executive Chairs, 1Nr. Office Chair with rolling legs, 8Nr. Visitors Chairs, 1Nr. 3-seater upholstery Chair, 1Nr. 7-seater Upholstery Chair, 1Nr.HDF 8feet by 7feet wooden Bookshelves, 1Unit of 8feet height by 4feet cone wide electronic and programmable road side signage, 2Units of wall mount programmable 0.5m by 1m indoor signage, 3Units of wall signage for direction (internal) 2feet by 1foot, 2Units of core value and information flex 8feet by 4feet, 5Units of advertising and eye-catching flex, and 2Units of 4 by 6 smart boards. In terms of Networking equipment, there is 1 network switch, 8 Ubiquiti Unifi AC Long Range UAP-AC-LR (EU) devices, 4Mercury UPS Elite 1200 Pro Units, 4, 5G LTE universal Wi-Fi internet routers, and a lot of installation and network consumables. The inverter work includes 2units of 5KVA Smarton inverter Machine (Hybrid) 48volts, 20Units 220AH tubular batteries, inverter installation work, minor electrical components, 20 Coleman (black), 20 Coleman (red), 20 Coleman (green), 2-watt bulbs 9C-Touch), lamp-holders, and electrical labor, Additional equipment includes 1 Dell projector, 4HP Desktop Computers with Core i3, 1 Sharp Electronics photocopying machine with an LCD screen display and double paper carrier tray, 1 Laser Jet Printer (Model: 182) Color, and 1 Laser Jet Printer (Model: 135) Black Toner.
4. PROCUREMENT OF CAREER COUNSELLING BOOKS
Procurement of Books, Articles & Journal/Periodicals, Software 123Nr.
YEAR 2025 TETFUND ANNUAL INTERVENTION
1. PROPOSED RENOVATION OF AJOSE HALL
Removal/Replacement and Maintenance of existing damaged roofing system, Maintenance of storm water drainage and drainage below ground, Rendering and Repainting of defective/cracked existing internal & external walls, Maintenance of deteriorated flooring & floor finishes, Removal and Replacement of defective ceiling with approved suspended ceiling, Maintenance of existing doors, Maintenance of existing windows, Replacement and maintenance of defective existing electrical and mechanical pipes fittings/works and sanitary appliances (plumbing fittings) etc, as per submission.
2. PROPOSED RENOVATION OF SCHOOL OF POSTGRADUATE STUDIES BUILDING
Removal/Replacement and Maintenance of existing damaged roofing system, Maintenance of storm water drainage and drainage below ground, Rendering and Repainting of defective/cracked existing internal & external walls, Maintenance of deteriorated flooring & floor Finishes, Removal and Replacement of defective ceiling with approved suspended ceiling, Maintenance of existing doors, Maintenance of defective existing electrical and mechanical pipes fittings/works and sanitary appliances (plumbing fittings) etc, as per submission.
3. PROPOSED RENOVATION OF ALUMNI STUDENTS’ HALL
Removal/Replacement and Maintenance of existing damaged roofing system, Maintenance of storm water drainage and drainage below ground, Rendering and Repainting of defective/cracked existing internal & external walls, Maintenance of deteriorated flooring & floor ceiling with approved suspended ceiling, Maintenance of existing doors, Maintenance of defective existing electrical and mechanical pipes fittings/works and sanitary appliances (plumbing fittings) etc, as per submission.
2. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC₁₁ or CAC₂ and CAC₇;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022,2023&2024) valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December,2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Obafemi Awolowo University, Ile-Ife or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
i. Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed.
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Supply and Installation of Equipment: Letter of Authorization as representatives of the Original Equipment Manufacturers (OEMs):
n. For Joint Ventures/Partnership, Memorandum of Understanding (MoU) should be provided while indicating the Lead Partner (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV Partner).
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RN) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably/GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
3. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Director of Works and Maintenance Services of the University between the hours of 8.30 a.m. and 4:00pm daily upon the presentation of the evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Obafemi Awolowo University’s Remita account in any reputable Commercial Bank in Nigeria.
4. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice-Chancellor, Obafemi Awolowo University, Ile-Ife indicating clearly: Project Title, Project Description and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in sealed envelope in the office of the Secretary, Tenders Board, Registrar’s Office, Floor 3, University Hall, Obafemi Awolowo University, Ile-Ife, not later than 10:00 am Monday 3rd November 2025.
5. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 10:00 am Monday 3rd November 2025, in the Committee Room 05 of the University Hall in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Note that only pre-qualified bidders will be invited at a later date for financial bids opening while unsuccessful bidders will have their financial bids document returned to them. Please, ensure that you sign the Bid Submission Register in the office of the Secretary, Tenders Board, Registrar’s office, Floor 3, University Hall, Obafemi Awolowo University, Ile-Ife, as University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact “The Registrar” e-mail: registrar@oauife.edu.ng or directorateofprocurement@oauife.edu.ng
6. PLEASE NOTE
a. Bids must be in English Language and signed by an official authorized by the bidders.
b. Bids submitted after the deadline for submission would be returned un-opened.
c. Bidders should not bid for more than one (2) Lot, violation is automatic disqualification.
d. The University will deal only with authorized officers of the tendering companies and not through individuals or agents acting on their behalf.
e. All cost will be borne by the bidders.
f. The Technical Bids will be opened in the presence of Bidders or their representatives, Civil Society Organizations (CSOs) in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording.
g. This advertisement of “Tender Opportunity” shall not be construed as a commitment on the part of the University, nor shall it entitle Applicants to make any claims whatsoever and/ or seek any indemnity from the University by virtue of such Applicants having responded to this Advertisement.
h. The Obafemi Awolowo University, Ile-Ife is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed
Mr. K. A. Bakare
REGISTRAR AND SECRETARY TO THE COUNCIL
