DEADLINE: 10TH MARCH, 2026
IMO STATE POLYTECHNIC
OMUMA, IMO STATE
Website: www.imopoly.edu.ng
INVITATION TO TENDER (ITT) FOR PROJECTS EXECUTION
1. INTRODUCTION
The Imo State Polytechnic, Omuma is desirous to engage the services of reputable, competent and eligible firms for the supply of various goods. The fund in which the contract would be executed shall be drawn from Year 2024/2025 (MERGED) Tertiary Education Trust Fund Intervention for Library Development.
2. SCOPE OF WORKS
- Lot 1: Procurement of various Assorted Textbooks and Journals
- Lot 2: Procurement of Office Equipment.
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms CAC2 and CAC7
b. Evidence of Company Income Tax Clearance Certificate for the last three (3) years (2022, 2023 and 2025) valid till December, 31st 2025.
c. Evidence of current Pension Compliance Certificate valid till 31st December, 2025.
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025.
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2025.
f. Evidence of Registration on the National Database of the Bureau of Public Procurement (BPP) by submission of IRR valid till 31st December, 2025.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of Imo State Polytechnic, Omuma and Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bid and to confirm that all information presented in its bid are true and correct in all particulars.
h. Company’s Audited accounts for the last three (3) years.
i. Company profile with the curriculum vitae of key staff to be deployed to the project, including copies of both their academic and professional qualifications such.
j. Evidence of financial capacity to execute the project by submission of a reference letter from a reputable bank indicating willingness to provide credit facility for the execution of the project when needed.
k. Verifiable, documentary evidence of at least three (3) years similar jobs executed in the last five (5) years including letters of award, valuation certificates, job completion certificates and possible photographs.
l. All documents for submission must be transmitted with a covering/forwarding letter under the company/Firm’s letter head paper bearing amongst others, the Registration Number (RC) as issued by CAC, genuine contact address, telephone numbers & email address. The letter head must bear the names and nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the Firms.
NB: The documents above are expellied to be arranged sequentially in the order in which they are listed please.
4. COLLECTION OF BIDDING DOCUMENTS
Prospective bidders are to collect the Standard Bidding Documents (SBD) from the office of Director of Procurement, Imo State Polytechnic, Omuma from the date of this publication between the hours of 8:00am to 4:00pm from the date of publication on weekdays. Evidence of payment of N10, 000.00 non-refundable fee for the lot must be made through the Polytechnic Bank Account and must be presented in the Bursary Department for collection of receipt before collection of Tender Documents.
5.0 SUBMISSION OF TENDER DOCUMENTS
Interested Bidders are to submit technical bid documents, one (1) hard copy of Original and Copy of each, packaged in an envelope and sealed. The document should be addressed to the Rector, Imo State Polytechnic, Omuma, Imo State and clearly marked with (the name of project and Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Procurement Directorate not later than 11:00 am on Tuesday 10th March, 2026.
The envelope to be placed in one large envelop showing the lot number of the project for which the bid is submitted and addressed to:
The Rector,
Imo State Polytechnic,
Omuma, Imo State
Furthermore, the large envelope which contains the bid is to be submitted in the office of Director of Procurement, Imo State Polytechnic, Omuma, inside the Tender Box not later than 12:00noon Tuesday 10th March, 2026. Bidders are to ensure that they sign the Bid Submission Register at the point of submission. Any bid received after the deadline shall not be opened but returned un-opened to the bidder.
6. BID OPENING
The bids shall be opened by 12:00noon as the stipulated time and deadline on Tuesday 10th March, 2026 in the presence of the bidders or their representatives, Non-Governmental Organization, Professional Body, Anti-Corruption Advocates and the general public.
7. GENERAL INFORMATION
i. Invitation to Tender (ITT) must be in English language and signed by an authorized official of the firm.
ii. Bids submitted after the deadline for submission shall be rejected and returned un-opened.
iii. Delivery of bid by courier shall not be accepted.
iv. The Polytechnic is not bound to shortlist any bidder and reserves the right to annul the process at anytime without incurring any liabilities in accordance with Section 28 of the Public Procurement Act (2007).
v. All costs shall be borne by the bidders.
vi. Original documents must be sighted prior to the award of the contract to the most eligible firm.
vii. Any affidavit that pre-dates this advert or addressed to any organization would be rejected.
SIGNED
RECTOR
IMO STATE POLYTECHNIC, OMUMA
