Tearfund- Request For Proposal For The Provision Of Security Services

DEADLINE: 28TH APRIL, 2026
TEARFUND
RFP/TF/NIG/032
REQUEST FOR PROPOSAL FOR THE PROVISION OF SECURITY SERVICES -12 MONTHS [POSSIBILITY OF EXTENSION]

Proposals should be submitted by email to the named contact above before the date and time specified. Proposals submitted after the deadline may be excluded from the evaluation process.

Please note, any contract formed with a supplier will be based on Tearfund’s standard terms and conditions. For more Information including an overview of our supplier on boarding and order processes, please visit our Global SupoBara Hub,

(A) Purpose

To outsource for a professional Security firm the security guard services of Tearfund facilities across the Nation, Nigeria. The objective of this service is the delivery of security guard services to the Tearfund Offices in Nigeria on a 24/7 basis.

Tearfund Nigeria necessitates a provision of security guards to provide guarding of her premises, reception, screening and escort of all persons, deliveries and vehicles arriving at these premises.

(B) Location:

Jos – Plateau State, FCT – Abuja, Makurdi – Benue State.

(C) Scope:

The security provider shall draft and on the approval of Tearfund Logistic Manager issue post orders for security posts. The security provider shall maintain the post order. Likewise, fire security provider must also draft and present Standard Operating Procedures (SOP) for all emergencies (to include attempted forced entry, package and mail search (if suspicious), restraint of persons, emergency medical assistance etc. The draft post order and SOP’s must be submitted as part of the proposal.

The manpower utilisation for securing Tearfund premises will be as follows:

• Rank: Security Officer /Guard 24/7
• Location: Abuja Office – Gwarimpa, Makuidi Office – and Jos Office
• Responsibility: Securing the building / Registering of visitors
• 1st SHIFT 12 hours: 2 Guards
• 2nd SHIFT 12 hours: 2 Guards

Contractor may also be required to provide additional temporary security personnel on an as-and-when-required bass, following the receipt of an authorised written request horn the Tearfund representative, at the rates set out in the Contract

• The Security Officers / Guards main duties are:
• To secure the Tearfund office premises.
• Provide a secure working environment for Tearfund staff and clients; and
• Asset in the management of clients and visitors at Tearfund – includes, but is not limited to, controlling and logging all activities at the location, prevenling unauthorised personnel access to the site and conducting security screening of personnel, vehicles and goods entering the premises, in addition to operating any technical equipment when necessary.
• The contractor that maintain & “Visitors’ Book” for non-Tearfund personnel visiting Tearfund premises either for official or personal purposes.
• The Contactor shall patrol the contracted installation, i.e. provide physical security of the exteror of building monitor compound fence fines and protect Tearfund-Owned Equipment, using roving patrol guards.
• All point of entry exit, the Contractor shall prevent the unauthorised removal of TearFund-Owned Equipment from tee premises. This may entail a visual, non-destructive and non-invasive search of hand-carried items and handbags.
• Upon detection of fire in the installations or vehicles, the Contractor shall ensure that the residents are immediately alerted and. If necessary, the location evacuation plan implemented the incident to Tearfund management, and immediate action is taken to exdinguish the fire.
• as alerms must be treated as an emergency condition. Immediate action should be taken by any mentor receiving an atom, a report from any person or information about an incident or an emergency in accordance with toe emergency procedures.
• The Contractor shall ensure that its personnel are physically capable of standing watch, i.e. not having consumed alcoholic beverages or other types of intoxicants within the previous twelve (12) hours and are sufficiently rested.
• Made guards should be wearing uniforms.

(D) DELIVERABLES:

• Ensured Safety and Security for Tearfund Nigeria operations, personnel visitors, and premises.
• The Contractor shall designate a Company Manager to serve as tea primary port of contact between the Contractor and the Tearfund Management on a 24-hour basis The company manager shall have authority to act on behalf of tee Contractor at tee work, sites
• Neither the Contractor nor any of its personnel is allowed to disclose or cause the dissemination of any information concerning tee operations of Tearfund or any modern than may occur, which could result in, or increase the likelihood or the possibility of a breach of Tearfund security or activities or interrupt the continuity of its operations.
• The Tearfund Management has the authority to direct the Contractor to immediately remove any employee from the work site, should it be determined that an individual is not suitable to perform the guard duties.
• The contractor shall ensure the continuity of service of the Security Guard in one post or building as well as ensure that the Security Guards are clean in the police records.

(E) Payment

• Tearfund’s policy is to pay for the performance of contractual services rendered or to effect payment upon the provided service and achievement of delivery, on quarterly basis.
• Tearfund recourse in case of unsatisfactory performance: Tearfund reserves the right to withhold ail or a portion of payment if performance is unsatisfactory, if work is incomplete, or not delivered.
• The performance of the contractor  will be evaluated against the set of standard indicators such as: whether all goals outlined in the ToR are met, technical and professional competence demonstrated quality/quantity of work, demonstrated initiative, responsibility, work relations, and communication.
• The team/company selected will be governed by and subject to Tearfund’s General Terms and Conditions for service deliveries.

(F) Evaluation Criteria:

The Technical Proposal should include but not limited to the following:

• Company Profile highlighting the bidder’s qualifications and experience in implementing tee assignment, please include details of specific experience with similar assignments in the past five years.
• Detailed understanding of Tearfund’s requirements for this assignment and bidders value proposition
• Detailed Methodology/approach to the security service, demonstrating how you meet or exceed Tearfund requirements for this assignment
• Bidders are requested to back up their submissions by providing evidence in the form of certificate references, service completion certificate, service contract etc.
• Details of the Proposed Team for the assignment including the information:
• Quality assurance mechanism and risk mitigation measures put in place
• Price proposal – Provide a breakdown per guards/Admin charges and how much goes to tee security guards on duty. Statutory ITF, Pension, PAYE, NSTIF, and Medicals should also be factored into tee proposal.

(G) Submission of Proposal/Clarification.

Interested qualified entities are requested to submit their proposal and all the required documents listed above and signed by an authorised representative of tee research company or individual.

Submissions should be addressed to:

The Evaluation Committee – Tearfund Nigeria

All documents required by this RFP must be received in the dedicated email nigeria.quotations@tearfund.org NOT LATER THAN 1:00p.m (West Africa Time) on Tuesday, 28 April, 2026.

Tearfund reserves the right to vary any part of this RFP at the time of award if it becomes necessary.

Your Proposal shall include 7.5% Value Added Tax (VAT) exclusive, and also 2% Withholding Tax (WHT) in compliance with Relevant National Tax Laws.

Tearfund designee will answer any questions up to 1200noon, on Tuesday, 28 April, 2026 in relation  to this RFP, hence any request for clarification should be addressed to the Logistics via Nigeria.quotations@tearfund.org

Please do not hesitate to contact us if you have any questions. We look forward to receiving your proposal.

For more information about Tearfund’s work please visit our website www.tearfund.org