Oxfam- Request For Quotation For Supply And Installation Of 1 Horsepower Air Conditioners

DEADLINE: 10TH JUNE, 2026
OXFAM
REQUEST FOR QUOTATION FOR SUPPLY AND INSTALLATION OF 1 HORSEPOWER AIR CONDITIONERS

Oxfam in Nigeria invites reputable, eligible, and qualified vendors to submit quotations for the Supply and Installation of 1 Horsepower Air Conditioners as part of programme operations.

Vendors must demonstrate reliability, capacity, compliance with specifications, and adherence to Oxfam procurement and ethical standards.

ITEMS SPECIFICATION

1. Firman 1.1HP Inverter Ac – FDI – 10GSD – 7 Units

• Power Supply: Single-phase AC
• Rated voltage: 220 -240v
• Rated Frequency: 50Hz
• Energy Saving: Up to 70% energy saving
• Cooling capacity: 9,380 BTU/h (range: 2,250-10,000)
• Power Inputs: 932W (range: 250-1450)
• Rated Current: 4.2A (range: 1.1-8.8A)
• Noise level(indoor/outdoor): 40/50 dB(A)
• Colour: white
• Weight: 27.5kg

All quotations must include complaint installation kits and accessories, including but not limited to piping, brackets/stands, wiring, copper tubing, drainage and gas (if applicable)

Alternative models or substitutions may only be submitted as separate, clearly marked alternative offers.  Oxfam reserves the right to accept or reject any alternatives.

DELIVERY INFORMATION

• Delivery Location: Gesse Phase 2, Birnin-Kebbi, Kebbi State
• Delivery Timeline: Within 5 calendar days after issuance of Purchase Order
• Delivery Responsibility: Supplier handles full delivery to the destination (DDP). Supplier is also responsible for the coupling and installation of the items.
• After-sales Service: Supplier will be responsible for periodic maintenance support and servicing.
• Inspection: Items will be inspected for compliance with specifications prior to acceptance

DOCUMENTS TO BE SUBMITTED

Bidders must submit the following mandatory documents:

Mandatory Documents

1. Signed & stamped supplier quotation, including:

• Brand, model & full specifications
• Unit and total prices in NGN
• Breakdown of applicable taxes
• Delivery timeline & quotation validity period
• Warranty details and after sales plan

2. Certificate of Incorporation / CAC Registration

3. Valid Tax Clearance Certificate (not older than 2024)

4. Past Performance Evidence

• Copies of previous Purchase Orders
• Delivery notes / Goods received Notes (GRNs)
• Completion certificates or Customer References

QUOTE VALIDITY

Quotations must remain valid for minimum of 14 days from the submission deadline

PAYMENT TERMS

• 100% payment upon full delivery, installation and acceptance of goods
• Payment will be processed within 30 days after submission of a valid invoice
• 2% withholding Tax (WHT) will be deducted at source and remitted to the relevant tax authority (NRS) in accordance to Nigerian regulations

EVALUATION CRITERIA

All bids will first be assessed using the mandatory technical criteria, followed by a weighted technical–financial scoring system. Only complaint bids will proceed to the technical and financial evaluation stage.

INSTRUCTIONS FOR SUBMISSION

• All bids must be submitted electronically to: NGA.Bid@oxfam.org
• Email Subject: RFQ – Supply and Installation of 1 Horsepower Air Conditioners– [Vendor Name]
• No telephone inquiries. All questions must be submitted in writing to: NGA-Abujaprocurement@oxfam.org   (up to 2 days before deadline)
• Nb: Late submissions will not be considered.

The Request for Quotation template can be obtained by interested party from:

Oxfam Website: https://nigeria.oxfam.org/procurement-and-consultancy

The deadline for submission of proposals is 10th June 2026 at 23:59 (WAT) upon conditions in the Terms of Reference and Evaluation Criteria.

Oxfam does not bind itself to award the proposal to the lowest offer and reserves the right to accept the whole or part of the proposal.

We look forward to receiving a quotation from you and thank you for your interest in our account.

Yours sincerely,

Oxfam Procurement