DEADLINE: 23RD JUNE, 2026
UNITED STATES EMBASSY, ABUJA
REQUEST FOR QUOTATION FOR PROJECTS EXECUTION
#PR16017615

1. Background

The U.S. Government requires the recalibration of four (4) underground fuel storage tanks located at the Warehouse, U.S. Embassy Abuja. The subject tanks have produced consistently inaccurate dip readings, compromising the accuracy of fuel inventory measurement and reconciliation. This solicitation seeks quotations from qualified and permitted contractors to perform the work described herein.

2. Scope of Work

The Contractor shall recalibrate all four (4) underground tanks identified in Section 3 and generate corrected gauge/capacity (dip) tables so that manual dip readings accurately reflect the actual volume of product stored. The Contractor shall:

  1. Recalibrate each tank by the liquid (volumetric) calibration method in accordance with API Standard 2555 (Liquid Calibration of Tanks);
  2. Produce a corrected gauge/capacity (dip) table for each tank, expressed in liters per millimeter;
  3. Provide a calibration certificate for each tank;
  4. Coordinate the safe draw-down, storage, and return of product as necessary to perform the calibration; where tank entry or hot work is required, ensure tanks are gas-freed and comply with confined-space and hot-work requirements, with particular attention to the two petrol tanks; and
  5. Perform all work in coordination with the COR and in compliance with Embassy site safety and access requirements.

3. Tank Schedule

The Contractor shall calibrate the following four (4) underground tanks:

ProductNominal CapacityLocation
Diesel45,000 litersWarehouse
Diesel45,000 litersWarehouse
Petrol45,000 litersWarehouse
Petrol45,000 litersWarehouse

4. Place of Performance

Warehouse, U.S. Embassy Abuja, Nigeria.

5. Period of Performance

The Contractor shall complete all work, including delivery of all corrected gauge/capacity tables and calibration certificates, within ninety (90) calendar days after award.

6. Deliverables

The Contractor shall deliver, for each of the four (4) tanks:

(a) a corrected gauge/capacity table expressed in liters per millimeter; and

(b) a calibration certificate.

7. Pricing Schedule

Quoters shall complete the pricing schedule below. Prices shall be firm-fixed and exclusive of VAT.

ItemDescriptionQtyUnitUnit Price (₦)Extended Price (₦)
0001Re-strapping and corrected gauge/capacity table generation for fuel storage tanks, complete per Scope of Work, inclusive of calibration certificates – DIESEL2EA____________________
0002Re-strapping and corrected gauge/capacity table generation for fuel storage tanks, complete per Scope of Work, inclusive of calibration certificates – PETROL2EA____________________
TOTAL (VAT-exclusive)

8. Quotation Submission Instructions

  1. Quotations shall be submitted by email to AbujaProcurement@state.gov not later than the date and time stated on the first page (June 23, 2026)
  2. Quotations shall remain valid for a minimum of sixty (60) calendar days from the closing date (June 23, 2026).
  3. Quotations shall be itemized in accordance with the pricing schedule at Section 7 and priced exclusive of VAT.
  4. Questions shall be submitted in writing to AbujaProcurement@state.gov not later than June 17, 2026
  5. Quoters shall be registered and active in SAM.gov and shall hold any service permit required to perform petroleum tank calibration in Nigeria.

9. Basis for Award

Award will be made to the responsible quoter whose quotation conforms to the requirements of this solicitation and is determined to be the lowest-priced, technically acceptable. Technical acceptability will be evaluated against the Scope of Work (Section 2) and Deliverables (Section 6). The Government intends to award without discussions; quoters are encouraged to submit their best terms initially.

10. Inspection and Acceptance

Inspection and acceptance shall be performed by the Contracting Officer’s Representative (COR), against the deliverables in Section 6. The corrected gauge/capacity (dip) tables shall be produced by liquid (volumetric) calibration in accordance with API Standard 2555 and shall be accurate to within ±0.1% of the indicated volume. Tables that do not meet this tolerance shall be rejected and re-performed at no additional cost to the Government.

11. Instructions, Provisions, and Representations

The following provisions apply to this solicitation and are incorporated by reference (full text available at https://www.acquisition.gov):

  • FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services;
  • FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (evaluation on a lowest-priced, technically acceptable basis, per Section 9); and
  • FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Quoters shall complete their representations and certifications in SAM.gov.
  • FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

12. Clauses Incorporated in Any Resulting Award

Any resulting purchase order will incorporate the standard Embassy clause block, including the following (full text available at https://www.acquisition.gov):

  • FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services;
  • FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services;
  • FAR 52.233-1, Disputes;
  • FAR 52.233-4, Applicable Law for Breach of Contract Claim;
  • FAR 52.223-3, Hazardous Material Identification and Material Safety Data; and
  • H-048 (Embassy Local Clause).
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