DEADLINE: 12TH OCTOBER, 2026
ALBASAR INTERNATIONAL FOUNDATION
INVITATION TO TENDER FOR THE SUPPLY OF MAJOR OPHTHALMIC EQUIPMENT
ALBASAR INTERNATIONAL FOUNDATION invites qualified suppliers to submit quotations for the supply, delivery, and installation of the major ophthalmic equipment listed in Section 5, for use in a Secondary Eye Centre and Vision Centres.
The equipment comprises seven (7) items:
1. Compact Ophthalmic A/B Scan Ultrasound System
2. Computerized Non-Contact Tonometer
3. Automated Visual Field Perimeter – Type A (Full-Field, Goldmann Bowl)
4. Automated Visual Field Perimeter – Type B (Compact, 60° / 160°)
5. Auto Kerato-Refractometer
6. Slit Lamp
7. Ophthalmic Operating Microscope (Floor-Standing)
2.1 Eligibility and documents to accompany the quotation
a) Bidders shall be legally registered suppliers of medical/ophthalmic equipment. Attach: certificate of incorporation (CAC), valid tax clearance certificate, and evidence of tax registration.
b) Attach a valid Manufacturer’s Authorisation Letter (or authorised-distributor certificate) for each item offered, confirming that the bidder is authorised to supply, install and service the product in Nigeria.
c) Attach evidence of regulatory registration or approval of the offered products where applicable (for example NAFDAC medical device registration) and, for electrical equipment, conformity to recognised standards (CE, ISO 13485 manufacturer certification or equivalent).
d) Attach at least three (3) references (purchase orders or completion letters) for similar supplies made within the last three (3) years.
e) Attach the original manufacturer’s technical brochure or datasheet for every item offered. Offers without technical literature may be rejected.
2.2 Preparation of the quotation
a) Quotations shall be in English and shall be submitted using the Price Schedule in this document. Every line item must be priced; state the make, model and country of origin of each item offered.
b) Prices shall be quoted in Naira, fixed for the validity period, and shall be inclusive of packing, freight, delivery to the delivery location(s), and (where applicable) installation, any applicable taxes shall be shown separately.
c) Quotations shall remain valid for sixty (30) days from the closing date.
d) The specifications in this RFQ are minimum requirements. Equivalent or superior products are acceptable, provided the bidder demonstrates equivalence in writing. Any deviation from the specification must be clearly stated in the quotation.
2.3 Submission and clarifications
a) Quotations shall be submitted to the address on the cover page not later than the closing date and time. Late quotations will not be considered.
b) Requests for clarification shall be sent in writing to the contact person on the cover page at least three (3) working days before the closing date.
3. Commercial and Contractual Terms
3.1 Delivery. Delivery within two (2) weeks of the Purchase Order, on a DAP basis to the delivery location(s) stated on the cover page. Partial deliveries must be agreed in advance.
3.2 Installation.
Installation by manufacturer-trained engineers, including calibration and a functional acceptance test witnessed by the Purchaser.
3.3 Warranty. Minimum twelve (12) months on parts and labour from the date of signed installation and acceptance. Bidders shall state their local service arrangements, response time, and confirm that spare parts and technical support will be available for at least five (5) years.
3.4 Documentation. Supply user manuals, service manuals and installation/calibration records in English, and warranty certificates with each item.
3.5 Inspection. Goods will be inspected on delivery. Items that are damaged, incomplete, or that do not conform to the specification shall be replaced by the supplier at its own cost.
3.6 Payment. Payment of 50% on delivery and balance after installation and acceptance.
3.7 Late delivery. Late delivery may attract liquidated damages as provided in the Purchase Order.
4. Evaluation of Quotations
Quotations will be evaluated in three stages:
1. Administrative compliance: completeness of the quotation and of the documents listed in clause 2.1.
2. Technical compliance: conformity of each offered item to the minimum specification, supported by the manufacturer’s literature. Non-compliant items will be rejected.
3. Financial evaluation: the contract will be awarded to the bidder with the lowest evaluated total price among technically compliant bidders. Albasar may award by item or as a package, and will take the bidder’s after-sales support into account.
5. Technical Specifications
The requirements below are minimum specifications. Each item shall be supplied complete with all standard accessories, power cables, software and consumables required for immediate use.
Submission address : email 5/12 BUK Road, NNDC Qtrs, Kano. albasarnig@gmail.com
NOTE: Only quotations submitted via the above address will be considered
