HASSAN USMAN KATSINA POLYTECHNIC
P.M.B 2052, KASTINA STATE
INVITATION FOR TECHNICAL AND FINANCIAL BID FOR THE YEARS 2017, 2018 AND 2019 (MERGED) TERTIARY EDUCATION TRUST FUND (TETFUND) LIBRARY DEVELOPMENT INTERVENTION
INTRODUCTION
The Management of Hassan Usman Katsina Polytechnic Katsina, Katsina State, hereby invitee reputable and competent companies to submit their Technical and Financial document for assessment in respect of under listed procurement under the years 2017, 2018 and 2019 (MERGED) TETFUND Library Development Intervention.
SCOPE OF PROJECT
The projects to be executed to which Technical and Financial Bid documents of contractors are invited are as follows:
Lot I: Procurement of Assorted Textbooks for Colleges of Agriculture. Engineering, Environmental Studies and College of Science and Technology;
Lot II: Procurement of Assorted Textbooks for Colleges of Administration and Management Studies, Liberal Studies and College of Vocational and Technical Education;
Lot III: Procurement of Library furniture and ICT Equipment,
Lot IV: Procurement of Assorted Journals;
Lot V: Binding of Newspapers, Weak Monographs and Printing of Students Cards and Date Due Slips,
1. ELIGIBILITY REQUIREMENTS
The following documents are to be submitted for Technical pre-qualification:-
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
(b) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31 December, 2019;
(c) Evidence of current Pension Compliance Certificate valid till 31 December, 2019;
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2019;
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2019;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/1/2020 or valid Certificate Issued by BPP,
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Hassan Usman Katsina Polytechnic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years – 2016, 2017, 2018;
(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the Project when needed,
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates. Job Completion Certificates and Photographs of the projects;
(l) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No), and email address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
2. COLLECTION OF BID DOCUMENTS
Detailed specification and un-priced bill quantities are obtainable in the office of the Secretary, Tender Board, Hassan Usman Katsina Polytechnic, Katsina upon payment of non – refundable tender fees of N 10,000,00 only per Lot at the Bursary Department of the Polytechnic between 8;00a.m – 4;00p.m daily.
3. SUBMISSION OF TECHNICAL AND FINANCIAL BID DOCUMENTS
All bidders shall enclose their technical documents in a separate sealed envelope marked “TECHNICAL” and Financial Bid in another sealed envelope marked “FINANCIAL” with name of the project.
Both the Technical and Financial envelopes will thereafter be put in a bigger outer envelope and properly sealed, The outer envelope will be marked at the top left hand corner with project name and LOT number as the case may be and submitted to the Registrar, Hassan Usman Katsina Polytechnic, Katsina P.M.B 2052, Katsina State Nigeria not later than 12:00 noon on Monday, 10 February, 2020.
Note: Late submission will be returned un-opened.
4. OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened Immediately after the deadline for submission at 12:00 noon on Monday. 10 February, 2020 at the Central Administration Committee Room of the Polytechnic. All interested members of the public especially intending contractors are hereby invited.
Please Note
(a) Submission of Technical and Financial documents to Hassan Usman Katsina Polytechnic. Katsina is neither a commitment nor an obligation to award contract to any contractor or his agent;
(b) Advertisement for invitation for submission of documents for Technical and Financial Bids should not be construed as a commitment on the part of Hassan Usman Katsina Polytechnic, Katsina or shall it entitle any contractor to make any claims whatsoever or seek any indemnity from Hassan Usman Katsina Polytechnic, Katsina;
(c) Due diligence would be followed as all documents submitted would be verified, past executed works, contractors” offices, plants and equipment’s may be visited for verification, any discrepancies found would summarily disqualify the contractor;
(d) Bidders should not bid for more than one (1) Lot;
(e) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(f) The Hassan Usman Katsina Polytechnic is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 26 of the Public Procurement Act 2007.
Signed
ISHAQ ALTI AG,
AG, REGISTRAR
