Nigeria Prison Service - Invitation To Tender For The Supply Of Foodstuff And Cooking Gas To Prisons Nationwide, For The Period 1 January To 31 December, 2020

MINISTRY OF INTERIOR NIGERIA PRISON SERVICE NATIONAL HEADQUARTERS, BILL CLINTON DRIVE, AIRPORT ROAD, ABUJA INVITATION TO TENDER FOR THE SUPPLY OF FOODSTUFF AND COOKING GAS TO PRISONS NATIONWIDE, FOR THE PERIOD 1 JANUARY TO 31 DECEMBER, 2020

1.0 INTRODUCTION In Compliance with the provisions of Public Procurement Acts 2007 regarding the procurement of goods, works and services, the Nigeria Prisons Service hereby invites interested reputable food contractors/general suppliers to tender for the supply of foodstuff and cooking gas to the under-listed Main and Satellite Prison for the period 1 January to 31 December, 2020. The Main and Satellite Prisons are as follows:

S/N State Prisons (Main) Satellite Prisons 1 FCT – ABUJA Dukpa Farm Centre, Kuje and Suleja 2 Abia Aba, Arochuckwu and Umuahia 3. Adamawa Ganye, Jada, Jimeta, Mubi, Numan and Yola Dumne, Guyuk, Karlahi, Kojoli, Hong, Maiha, Mayobelwa and Shelleng 4 Akwa-Ibom Abak, Eket, Ikot-Abasi, Ikot-Ekpene and Uyo 5 Anambra Aguata, Awka, Nnewi and Onitsha 6 Bauchi Azare, Bauchi, Jama’are, Ningi and Misau Alkaleri, Bogoro, Burra, Darazo, Katagum, Shira, Tafawa Balewa and Toro 7 Bayelsa Yenegoa 8 Benue Gboko, Iga-Okpaya Farm Centre, Jato-Aka Farm Centre, Makurdi and Otukpo 9 Borno Biu, Maiduguri (Maximum) and Maiduguri New 10 Cross River Adim Farm Centre, Calabar, Ikom, Obubra, Obudu and Ogoja 11 Delta Agbor, Kwale, Ogwashiu -uku, Sapele and Warri 12 Ebonyi Abakaliki and Afikpo 13 Edo Auchi, Benin (New)-Oko, Benin (old), Ogba-farm, Ozalla farm and Ubiaja 14 Ekiti Ado-Ekiti 15 Enugu Enugu, Ibite-Olo, Nsukka and Orji River 16 Gombe Gombe and Tula Bajoga, Billiri, Cham and Nafada 17 Imo Okigwe, Orreh Farm Centre and Owerri 18 Jigawa Birnin-Kudu Farm Centre, Gumel, Hadeija (New) and Kazaure Babura, Birnin-Kudu, Dutse, Garki, Gwaram, Jahun, Kiyawa and Ringim 19 Kaduna Birnin-Gwari, Borstal Institute, Kaduna central, Kafanchan, Kakuri, Kujama Farm Centre and Zaria Gwantu, Ikara, Kachia, Kubacha, Kwoi Makarfi, Manchok, Saminaka and Soba 20 Kano Goron-Dutse, Kano Central and Wudil Bichi, Dawakin-Tofa, Faruwa, Gwarzo, Karaye, Kiru, Rano, Sumaila and Tudunwada 21 Katsina Daura (New), Daura (Old), Funtua, Ingawa Farm Centre and Katsina Dutsinma, Jibia, Kankia, Malumfashi, Mani and Musawa 22 Kebbi Argungu, B/Kebbi (New), B/Kebbi (Old), Jega, Yelwa Yauri and Zuru Bagudo, Kamba, Kangiwa and Warra 23 Kogi Ankpa, Dekina, Idah, Kabba, Koton-Karfe and Okene 24 Kwara Ilorin Borstal, Ilorin New, Ilorin Old, Lafiagi and Omu-aran 25 Lagos Badagry, Ikoyi, Kirikiri Female, Kirikiri Maximum Security and Kirikiri Medium Security 26 Nassarawa Keffi New, Keffi Old, Lafia, Nasarawa and Wamba Umaisha 27 Niger Agale, Bida, Kagara, Kontagora (New), Lapal, Minna (New), Minna (Old) and New Bussa 28 Ogun Abeokuta Borstal, Abeokuta New, Abeokuta Old, Ago-Iwoye Farm Centre, Ijebu-Ode, Ilaro and Shagamu 29 Ondo Akure, Okitipupa, Ondo Female, Ondo Male and Owo 30 Osun Ile-Ife and Ilesha 31 Oyo Ibadan (Agodi), Ogbomosho Farm Centre and Oyo 32 Plateau Jos, Lakushi, Lamingo Farm Centre Langtang, Pankshin, Shendam Wase 33 Rivers Ahoada, Degema, Elele Farm Centre and Port Harcourt 34 Sokoto Bislam Farm Centre and Sokoto Central Gwadabawa, Tambuwal and Wurno 35 Taraba Gembu, Jalingo, Serti and Wukari (New) Baissa, Bali, Gassol, Karim-Lamido, Lau, Lissa, Mutumbiyu, Takum and Zing 36 Yobe Gashua, Nguru and Postiskum (new) 37 Zamfara Gusau MSP Bakura, Gummi, Kaura-Namoda, Maru and Talata-Mafara

2.0 SCOPE OF SUPPLY The contractors should be capable of supplying both the foodstuff and cooking gas as a single contract during the period. This involves making adequate cooking gas and dry foodstuff available in stock for at least 7 days regularly. The cooking gas and foodstuff items to be supplied are detailed in tender documents obtainable from the Procurement Department, Nigerian Prisons Service, National Headquarters, Abuja, State Prisons Headquarters Nationwide and all Prisons Zonal offices

3.0 ELIGIBILITY REQUIREMENTS Interested and competent Contractors/Suppliers wishing to supply Foodstuff to any of the Prisons above are required to submit the following documents in their bids which will be subjected to verification and due diligence by the Nigerian Prisons Service: (a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7; (b) Evidence of Company Income Tax Clearance Certificate for the last three (3) years (2016, 2017 and 2018), valid till 31 December, 2019; with minimum average turnover of N5 Million for the main prisons and N2.5 Million for the satellite prisons. (c) Evidence of current Pension Compliance Certificate valid till 31 December 2019; (d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2019; (e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2019; (f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/1/2020 or valid Certificate issued by BPP; (g) A sworn affidavit disclosing whether or not any officer of the relevant committees of the Nigerian Prisons Service or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the company and to confirm that all Information presented in this bid are true and correct in all particulars; (h) Company’s Audited Accounts for the last three (3) years – 2016, 2017, 2018; (i) Evidence of financial capability to execute the supplies including Reference Letter from a reputable commercial Bank Indicating willingness to provide credit facility for the execution of the project when needed; (j) Verifiable documentary evidence of at least three (3) similar foodstuff/cooking gas supplies executed in the last five (5) years including letters of Awards, Job Completion Certificates; (k) Evidence of Mobility i.e. vehicle particulars with proof of ownership/ Lease; (l) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferable GSM No.), and e-mail address. The Letter head paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the company.

4.0 COLLECTION OF TENDER DOCUMENTS: Interested companies are to collect the Standard Bidding Document (SBD) from the Technical Unit of the Procurement Department, 1st Floor, Room 111 – Prisons National Headquarters, Bill Clinton Drive, Airport Road, Abuja on evidence of payment of a non- refundable fee of N10,000.00 per Lot, paid into Nigerian Prisons Service’s Remita account in any commercial bank and Treasury Receipt obtained from Nigerian Prisons Service Cash Office.

5.0 SUBMISSION OF TENDER DOCUMENTS Prospective Bidders are to submit bid for each of the Lot desired, one hard copy each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as Technical Bid’ or ‘Financial Bid’. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to Controller General of Prisons, Nigerian Prisons Service, National Headquarters Office, Bill Clinton Drive, Airport Road, Abuja and clearly marked with (the name of the prison bidded for). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at the Tender Capture Centre, Prisons National Headquarters Canteen, Bill Clinton Drive, Airport Road, Abuja, not later than 12 noon Tuesday 10 September, 2019.

6.0 OPENING OF BID The technical bids will be opened immediately after the deadline for submission at 12 noon, Tuesday 10 September, 2019 at the Prisons National Headquarters office (Pavilion) Abuja in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register at the Tender Capture as the Nigeria Prisons Service will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head (Procurement)” procurement@prisions.gov.ng

7.0 GENERAL INFORMATION (a) Bids must be in English Language and signed by an official authorized by the bidder; (b) Bids submitted after the deadline for submission would be return un-opened; (c) Bidders should not bid for more than two (2) prisons; (d) All Nigerian will borne by the bidders; (e) The Nigerian prisons Service is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in Accordance with Section 28 of the Public Procurement Act 2007.

SIGNED CONTROLLER GENERAL OF PRISONS NIGERIAN PRISONS SERVICE

Nigeria Prison Service – Invitation to Tender for The Supply Of Foodstuff And Cooking Gas To Prisons Nationwide, For The Period 1 January To 31 December, 2020

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