Nigerian Electricity Regulatory Commission (NERC)- Invitation To Tender For Goods And Works (12 Lots)

DEADLINE: 9TH MARCH 2022 NIGERIAN ELECTRICITY REGULATORY COMMISSION (NERC) PLOT NO. 1387, CADASTRAL ZONE, A00, CENTRAL BUSINESS DISTRICT, ABUJA P.M.B 136, GARKI, ABUJA TEL: +234-094621400, 094621410 WEBSITE: www.nerc.gov.ng INVITATION TO TENDER FOR GOODS AND WORKS

(1.0) INTRODUCTION The Nigerian Electricity Regulatory Commission (NERC) was established by the ESPR Act, 2005 to create, promote, and preserve efficient industry and market structures and to ensure the optimal utilisation of resources for the provision of electricity services in Nigeria.

Experienced and competent contractors/suppliers are invited to submit bids for the procurement of various projects under the scope of supply/works itemised below:

(2.0) SCOPE OF WORKS/SUPPLY

INVITATION TO TENDER FOR GOODS LOT A Supply of Lenovo laptops or equivalent LOT B Supply, installation and maintenance of photocopiers, heavy duty scanners, paper shredders and other office equipment LOT C Office Stationeries/Computer ConsumablesLot C1: Supply of office stationery and consumablesLot C2: Supply of Printer and photocopier consumables LOT D Printing of Commission’s DocumentsLot D1: Printing of security and non-security documentsLot D2: Production of Commission’s Annual/Quarterly Reports LOT E Supply of Project Vehicles INVITATION TO TENDER FOR WORKS LOT F Supply, Installation, Commissioning and Maintenance of Elevators LOT G Supply, Installation, Commissioning and Maintenance of VRV/F Air- conditioning LOT H Supply, installation and Commissioning of Fire Exit Doors LOT I Supply & Installation of Forum Office Furniture and Partitioning LOT J Supply, Installation, Commissioning and Maintenance of Solar Backup Power for Head Office Building LOT K Supply, Installation and Commissioning of Lightening Arresters for the Head Office Building LOT L Supply, Installation, Commissioning and Maintenance of Alternative Power Backup Systems for the Forum offices

(3.0) ELIGIBILITY REQUIREMENTS Interested and reputable suppliers should submit two (2) bound copies of tender documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:

(a) Copy of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including form CAC1.1 or CAC2 and CAC7; with a minimum average annual turnover of N100 million (for works);

(b) Copy of Company’s income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2021;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Copy of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021;

(f) Copy of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2021 or valid certificate issued by Bureau of Public Procurement (BPP);

(g) Sworn Affidavit disclosing:

(i) whether or not any officer of the relevant committees of the Nigerian Electricity Regulatory Commission or the Bureau of Public Procurement is a former or present director, shareholder or has any pecuniary interest in the bidder, and to confirm that all information presented in its bid are true and correct in all particulars;

(ii) that the company is not in receivership or about to be in receivership or not a replacement for a hitherto tax defaulting company;

(iii) that the company is not subject to any form of insolvency or bankruptcy proceedings or the subject of any winding down petitions or proceedings;

(iv) Not have any Director who has been convicted in any country for criminal offences relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.

(h) Company’s Audited Accounts for the last three years (2018,2019 and 2020);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s profile with duly signed Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (both completed and ongoing) including letters of award, valuation certificates, job completion certificates and photographs of the projects;

(l) For Lots A, B, C2, F, G, J and L: A letter of authorisation as representative of an Original Equipment Manufacturer (OEM)

(m) Lot A: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA)

(n) For Lot E (Supply of Project Vehicles): Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(o) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(q) All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letterhead paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letterhead paper must bear the names and nationalities of the directors of the company at the bottom of the page, duly signed by authorized officer of the firm.

(4.0) COLLECTION OFTENDER DOCUMENTS Interested companies are to collect the Standard Bidding Documents (SBD) from the Procurement Unit on 4th Floor, Wing A upon showing evidence of payment of a non- refundable tender fee of N 10,000.00 per Lot, paid into the Nigerian Electricity Regulatory Commission’s Remita Account, through any reputable commercial bank in Nigeria.

(5.0) SUBMISSION OFTENDER DOCUMENTS Prospective bidders are to submit two (2) bound copies each of the technical and financial bids, with a soft copy of financial bids only in MS Excel format, packaged separately in sealed envelope and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, enclose the two sealed envelopes together in a bigger sealed envelope using the address stated below and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropped in the designated Tender Box located at the Commission’s Registry Unit on the Ground floor, Wing A not later than 12:00 noon on Wednesday, 9 March, 2022.

The envelopes should be addressed as follows:

The Chairman, Nigerian Electricity Regulatory Commission,Plot No. 1387, Cadastral Zone A00, Central Business District, Abuja.

(6.0) OPENING OF TECHNICAL BIDS Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 9 March, 2022 in the Commission’s Hearing Room Wing B, 4th floor, Plot No. 1387, Cadastral Zone, A00, Central Business District, Abuja, while the Financial bids will be kept up-opened. Please ensure that you sign the Bid Submission Register in the Commission’s Registry Unit on the Ground floor, Wing A, as the Nigerian Electricity Regulatory Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “the Principal Manager (Procurement)” on e-mail baba.mohammed@nerc.gov.ng and copy nuruddeen.ahmed@nerc.gov.ng

(7.0) GENERAL INFORMATION (a) Bids must be in English Language and signed by an official authorised by the bidder;

(b) Bid submitted after the deadline for submission would be returned un-opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders;

(e) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti- Corruption/Transparency;

(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(h) The Commission is not bound to prequalify any bidder and reserves the right to annul the selection process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED CHAIRMAN NIGERIAN ELECTRICITY REGULATORY COMMISSION

Nigerian Electricity Regulatory Commission (NERC)- Invitation To Tender For Goods And Works (12 Lots)

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