ALEX EKWUEME FEDERAL UNIVERSITY NDUFU – ALIKE
P.M.B. 1010, ABAKALIKI, EBONYI STATE
(OFFICE OF THE REGISTRAR/SECRETARY TO COUNCIL)
INVITATION TO TENDER FOR THE PROCUREMENT OF VEHICLES
DEADLINE: 31ST AUGUST, 2020
1. INTRODUCTION
Alex Ekwueme Federal University Ndutu-Alike (AE FUNAI) Wishes to undertake the procurement of vehicles with the University Internally Generated Revenue (IGR).
2. SCOPE OF PROJECT
In compliance with the Public Procurement Act 2007, Alex Ekwueme Federal University Ndufu-Alike (AE-FUNAI) invites interested, experienced and competent contractors and vehicle suppliers are to submit prequalification documents for the Project
LOT NO PROJECT DESCRIPTION GOODS LOT 1 Procurement of vehicles
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of incorporation with Corporate Affairs Commission (CAC) including Form CAC2 and CAC7:
b. Evidence of Company Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2020
c. Evidence of Current Pension Compliance Certificate valid till 31st December 2020: Note: The number of staff under your employment should tally with the total number of staff in the valid certificate.
d. Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2020 Note
e. Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2020: The number of staff under your employment should tally with the total number of staff in the valid certificate
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR)expiring on 30th June,2020 or valid Certificate issued by BPP
g. Sworn affidavit disclosing whether or not any officer of the relevant committees of Alex Ekwueme Federal University Ndufu Alike (AE-FUNAI)or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that al Information presented in its bid are true and correct in all particulars
h. Company’s Audited Account for the last three (3) years (2017, 2018 and 2019) duly stamped
i. Evidence of Financial Capability to execute the project by submission of Reference letter from a reputable commercial bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed:
j. Company’s profile
k. Verifiable documentary evidence of having successfully carried out at least three (3) similar jobs in the last five (5) years including Letters of Awards from recognized Government or other reputable Agencies, Valuation Certificate, Job Completion Certificates and Photograph of the projects. Note that the jobs most be similar in value and content
l. List of Plants/Equipment with proof of ownership/Lease (where applicable)
m. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address Telephone Number Preferably GSM No) and email address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm
The documents should follow the order listed a-m above with the cover letter (n) at the top and seperated using colored labelled separators. Each parcel should have a table of content indicating the pages on which these are to be found.
4. COLLECTION OF DOCUMENTS
Collection of Bid for the Invitation to tender Interested companies are to collect the Standard Bidding Document (SBD) on the desired lots from the office of the Director, Physical Planning Works and Services, Alex Ekwueme Federal University, Ndufu Alike, Ebonyi State on evidence of a non-refundable fee of N10,000.00 per Lot paid into Alex Ekwueme Federal University, Ndufu Aliko Remita Account In any commercial bank.
5. SUBMISSION OF DOCUMENTS
Prospective bidders are to submit pre-qualification documents for each of the Lots desired two (2) hard copies each of the technical and financial bids packaged in sealed envelopes and clearly marked Technical Bid Or Financial Bid. Thereafter put the two sealed envelopes together in a bigger envelope and addressed to The Vice-Chancellor, Alex Ekwueme Federal University Ndufu Alike (AE-FUNAI), and clearly marked with the name of the project and Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the Registrar’s office, 2nd Floor Administrative Building (G.O Chukwu Block) Alex Ekwueme Federal University Ndufu Alike (AE-FUNAI), not later than 12:00 noon Monday 31st August, 2020.
6. OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadlines for submission 12.00 noon on Monday 31st August 2020 at the Convocation Arena, Alex Ekwueme Federal University Ndufu Alike in the presence of bidders or their representatives. While the Financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the office of Registrar, 2nd Floor, Administrative Building (G.O Chukwu Block) as Alex Ekwueme Federal University Ndufu Alike (AE-FUNAI) as Alex Ekwueme Federal University Ndufu Alike (AE-FUNAI) will not be held liable for misplaced or wrongly submitted bids. Relevant Professional Bodies Civil Societies Organizations (CSO) and the general public are also invited to witness the bid opening exercise.
7. GENERAL INFORMATION
i. Bid must be in English Language and signed by an official authorised by the bidder
ii. Bids submitted after the deadline for submission would be returned un-opened.
iii. All costs will be borne by the bidders:
iv. Only the pre-qualified bidders will be contacted at a later date for financial bids opening, while financial bids of unsuccessful bidders will be returned unopened
v. Guidelines set by NCDC on Covid 19 shall be strictly adhered to
vi. Alex Ekwueme Federal University Ndutu-Alike (AE-FUNAI) is not bound to prequalify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act 2007.
Signed
ODISA C.OKEKE (MRS)
REGISTRAR
