DEADLINE: 14TH JUNE, 2022
EKITI STATE UNIVERSITY (EKSU), ADO-EKITI
INVITATION FOR PRE-QUALIFICATION FOR THE RENOVATION/REHABILITATION OF THE OLD FACULTY OF AGRICULTURAL SCIENCES BUILDING BUILT WITH THE TETFUND 2002 INTERVENTION, INCLUDING REPLACEMENT OF DOORS AND WINDOWS, CEILING, ROOFING, WALL FINISHES, FLOOR FINISHING, ELECTRICAL INSTALLATION, MECHANICAL INSTALLATION, PAINTING AND DECORATION
P.M.B. 5363, ADO-EKITI
WEBSITE: www.eksu.edu.ng

(1) INTRODUCTION
In accordance with the requirements for due process for the award of contracts for capital projects, Ekiti State University, Ado- Ekiti wishes to invite qualified, interested and eligible Contractors to pre-qualify for the maintenance of project(s) with the scope below:

RENOVATION/REHABILITATION OF THE OLD FACULTY OF AGRICULTURAL SCIENCES BUILDING BUILT WITH THE TETFUND 2002 INTERVENTION, INCLUDING REPLACEMENT OF DOORS AND WINDOWS, CEILING, ROOFING, WALL FINISHES, FLOOR FINISHING, ELECTRICAL INSTALLATION, MECHANICAL INSTALLATION, PAINTING AND DECORATION (One Lot).

(2) ELIGIBILITY REQUIREMENTS
Interested bidders are invited to submit the following compulsory and mandatory documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of N100 million;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

  • disclosing whether or not any officer of the relevant committees of the Ekiti State University or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
  • that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
  • That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

All requirements must be arranged in the ORDER above.

(3) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
(a) Interested Contractors are requested to neatly package and bind all the required documents and forward in a sealed envelope and to be marked at the top left corner as “Pre-qualification for the prospective project”

(b) The Company submitting the Pre-qualification documents should write the name, mobile phone number of the contact person and the name of the Company/Firm at the bottom left corner of the envelope. This will allow prompt communication. The Pre­qualification documents must reach the University not later than 12:00 noon, Tuesday, 14 June, 2022 and the parcel (Pre­qualification documents) should be addressed and submitted to the office of:

The Head, Directorate of Procurement,
Ekiti State University, P.M.B. 5363,Ado – Ekiti, Ekiti State.

(4) OPENING OF PRE-QUALIFICATION DOCUMENTS
The Pre-qualification documents will be opened immediately after the deadline for submission at 12:00noon, Tuesday, 14 June, 2022, at the Oodua Hall, opposite Omolayo Administrative Building, Ekiti State University, Ado-Ekiti. Interested Contractors are expected to adhere strictly to all instructions as non- compliance will constitute a ground for disqualification. Only Pre­qualified Companies/Contractors will be invited at a later date for collection of Tender documents.

Interested Companies/Contractors must note that Ekiti State University, Ado-Ekiti reserves the right to verify claims made in the documents submitted by them.

(5) GENERAL INFORMATION
(a) Bid must be in English Language and signed by an official authorised by the bidder;

(b) Bid submitted after the deadline for submission would be returned un-opened;

(c) Documents shall be verified and violators shall be referred to appropriate investigating authorities;

(d) The implementation of the advertised projects is subject to availability of funds;

(e) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(f) Bidders can submit through Post (Courier Services);

(g) The project is one (1) Lot only.

(h) Ekiti State University, Ado-Ekiti, Ekiti State is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with’ Section 28 of the Public Procurement Act 2007.

PROF. E. O. OLANIPEKUN, FCSN, FRAN
VICE CHANCELLOR
EKITI STATE UNIVERSITY, ADO-EKITI

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