DEADLINE: 14TH JUNE, 2022
EKITI STATE UNIVERSITY, ADO-EKITI
P.M.B. 5363, ADO-EKITI
WEBSITE: www.eksu.edu.ng
REQUEST FOR EXPRESSION OF INTEREST FOR YEARS 2019-2020 (MERGED) TERTIARY EDUCATION TRUST FUND (TETFUND) INTERVENTION FOR ICT SUPPORT
(1) INTRODUCTION
In accordance with the requirements for due process for the award of contracts for capital projects, Ekiti State University, Ado-Ekiti wishes to invite qualified, interested and eligible Contractors to pre-qualify for the ICT project with the scope below:
(A) E-LEARNING APPLICATION & E-LEARNING SUPPORT TRAINING
(i) User Requirement Gathering/Adaption- Adaption user requirement specification provided in TETFund guidelines and customized for the beneficiary Institution.
(ii) Analysis- Analysis of the functional specification to produce the Use Case diagram/model for the E-Learning platform.
(iii) Design- Design of the resultant Use Case model to provide the Class and Database model.
(iv) Coding- Using Java.net, Enterprise Java, Laravel framework or ASP.Net framework to code the design model into functional software.
(v) User Acceptance Testing (UAT)- Carrying out user acceptance testing on the developed software in the presence of all stakeholders including TETFund.
(vi) Deployment/Hosting- 1year 8GB RAM Linux hosting with unlimited HDD, SSL, WAF and automatic backup
(B) STAFF TRAINING
Training a minimum of five (5) Staff including DICT and other Staff of the Institution for a minimum of five (5) days.
(C) INDEPENDENT PERFORMANCE SECURITY & EVALUATION (PSE);
Application Security- Independent Performance Security & Evaluation (PSE) to be carried out by the relevant body.
(2) ELIGIBILITY REQUIREMENTS
Interested bidders are invited to submit the following compulsory and mandatory documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP).;
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant Committee of Ekiti State University, Ado- Ekiti or the Bureau of Public Procurement (BPP) is a former or present Director; Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- that the company is not in receivership, insolvent or bankrupt;
- that none of its Directors has been convicted in any country for any criminal offence, including fraud or financial impropriety.
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the Projects;
(l) Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(m) For Training: evidence of being a qualified and Certified International Computer Driving Licence (ICDL) Expert/Trainer must be provided;
(n) All documents for submission must be transmitted with a covering/forwarding letter under the Company’s/Firm’s Letter Head bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM No), and e-mail Address. The Letter Head must bear the names and nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officers of the firm.
All requirements must be arranged in the ORDER above.
(3) SUBMISSION OF EOI DOCUMENTS
(a) Interested Firms are requested to neatly package and bind all the required documents and forward in a sealed envelope and to be marked at the top left corner as “EOI for the prospective project”
(b) The Company submitting the EOI documents should write the name, mobile phone number of the contact person and the name of the Company/Firm at the bottom left comer of the envelope. The parcel (EOI documents) should be addressed and submitted to the office of:
The Head,
Directorate of Procurement,
Ekiti State University,
P.M.B. 5363,
Ado – Ekiti, Ekiti State.
Not later than 12:00 noon Tuesday, 14 June, 2022.
(4) OPENING OF EOI DOCUMENTS
The Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 14 June, 2022, at the Oodua Hall, Opposite Omolayo Administrative Building, Ekiti State University, Ado-Ekiti. Interested Firms should adhere strictly to all instructions as non-compliance will constitute a ground for disqualification. Interested Firms must note that Ekiti State University, Ado-Ekiti reserves the right to verify claims made in the documents submitted by them.
(5) GENERAL INFORMATION
(a) Bid must be in English Language and signed by an official authorised by the bidder;
(b) Bid submitted after the deadline for submission would be returned un-opened;
(c) Documents shall be verified and violators shall be referred to appropriate investigating authorities;
(d) The implementation of the advertised projects is subject to availability of fund;
(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online
(f) Bidders can submit through Post (Courier Services);
(g) Only shortlisted Firms will be invited at a later date for collection of Request for Proposals; The project is one (1) Lot only.
(h) Ekiti State University, Ado-Ekiti, Ekiti State is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Prof. E.O Olanipekun, FCSN, FRAN
Vice Chancellor
Ekiti State University, Ado-Ekiti, Nigeria
