DEADLINE: 2ND AUGUST, 2023
MALARIA CONSORTIUM NIGERIA
REQUEST FOR PROPOSAL (RFP) FOR PROVISION OF HOTEL AND HOSPITALITY SERVICES FOR END OF CYCLE (EOC) MEETINGS IN SOKOTO STATE
REF NO.: MC-NG-SMC-SOK-2023-0017- HH
Malaria Consortium
Malaria Consortium is one of the world’s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
ADMINISTRATIVE INFORMATION
(1) It is the intent of this RFP to secure competitive proposals from experienced hotel and hospitality service providers within Sokoto State to provide accommodation, halls, lunch and tea break to Malaria Consortium during the activity in Sokoto State.
(2) This RFP includes;
(i) The RFP document
(ii) The Bidder Response Document (BRD)
(iii) Referee Questionnaire
(3) Vendors shall submit offers electronically to tenders@malariaconsortium.org and in the subject field of the email reference the following REF NO: MC-NG-SMC-SOK-2023-017-HH
(4) Bids must be received by Wednesday 2 August 2023 at 17:00 (5pm). Bids submitted after the deadline will NOT be accepted.
(5) Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: ‘MC-NG-SMC-SOK-2023-017-HH -Question’. All questions must be sent in latest by Wednesday 26th July 2023 at 5pm.
(6) Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.
(7) Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium and is not bound to accept the lowest priced bid submitted.
(8) Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.
(9) The award criteria shall be based on the proposal’s overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.
(10) The successful vendor shall receive a contract and deliver the service. The contract can only be extended upon agreement by both parties.
(11) The language for communications and required documents will be in English.
Technical Requirements & Specifications
(12) The prospective facility should have the following security parameters (CCTV cameras, Security guards, marked emergency exits, fire muster point, serviced fire extinguishers) and a large parking space.
(13) The prospective facility should have multiple sizeable halls that conform with COVID–19 protocols. Each hall should be equipped with a functioning projector and public address system.
(14) The prospective facility should have Basic standard facility requirements i.e air conditioners in both rooms and halls with multiple toilets within the facility, internet access and an accessible restaurant.
